1-2. Scope of Work, Specifications with pict. 2026- Airfield Aerial Pre-emergent Application.pdf
PDF 753 KB Posted
- Solicitation number
- BVB 404-26 JLO
- Issued by
- Upton County, Texas
About this file
This is a Scope of Work and Specifications document issued by the City of Amarillo, Department of Aviation, for aerial pre-emergent herbicide application services at Rick Husband Amarillo International Airport (AMA) in Texas. The contractor will provide all labor, materials, equipment, aircraft, and supervision necessary to apply approved herbicide products across the airport's designated airfield acreage to prevent seed-bearing, wildlife-attracting vegetation growth while maintaining healthy native grass. The service is required to comply with Federal Aviation Administration (FAA) requirements and support the airport's Wildlife Hazard Management Plan. The contract term is two years with three one-year renewal options, commencing April 1, 2026, subject to City Council approval. The scope requires herbicide applications during seasonal windows determined by AMA, with potential secondary applications as needed. The contractor must possess appropriate FAA licenses and certifications for aircraft operation, maintain positive communication with AMA Air Traffic Control Tower during operations, and employ a licensed pesticide applicator for all herbicide mixing, handling, and application oversight. Prior to commencing services, a pre-season kick-off meeting and on-site visit must be held annually, and daily safety briefings are required before work begins.
Proposals must include company profile information, project approach methodology, past experience documentation, staffing plan with key personnel credentials and contact information, financial proposal with proposed fees and cost structure, and all required forms including insurance certificates and procurement compliance documentation as specified by the City of Amarillo's Purchasing Department. All bids must be all-inclusive, covering herbicide products, aircraft and equipment, labor, mobilization, demobilization, and reporting. The contractor must conduct on-site visits prior to each aerial spray operation for situational awareness and comply with all Federal, State, and local environmental, agricultural, aviation, and pesticide regulations. Services will be invoiced monthly, and AMA retains the right to conduct announced and unannounced inspections for compliance. Any injuries, property damage, or unsafe conditions must be immediately reported and work must cease until the issue is resolved to AMA's satisfaction.
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Text version
THE CITY OF AMARILLO, TEXAS
REQUEST FOR PROPOSALS
FOR
RICK HUSBAND AMARILLO
INTERNATIONAL AIRPORT
AIRFEILD AERIAL PRE-EMERGENT APPLICATION
1.0 Classification & Scope
1.1 Classification
The City of Amarillo, Department of Aviation, is soliciting proposals from qualified aerial pre-emergent application services for the purpose of preventing the growth of seed-bearing wildlife attracting vegetation and maintaining healthy native grass. The successful proposer will enter into a two (2) year, with three (3) one-year renewal agreement with the Rick Husband Amarillo International
Airport (AMA).
1.2 Scope
The contractor shall provide all labor, materials, equipment, aircraft, and supervision necessary to apply approved herbicide products across the airport’s airfield environment in accordance with the associated project reference map.
1.2.1 Herbicide products shall be applied according to manufacturer specifications and all Federal, State, and Local regulatory requirements.
1.2.2 Bid shall be all-inclusive, including products, aircraft/equipment, labor, mobilization, demobilization, and reporting. All specifications are minimum standards unless otherwise noted.
2.0 Purpose
2.1.1 The aerial herbicide spray service will be provided to Rick Husband
Amarillo International Airport to ensure proper airfield vegetation control, reduce wildlife attractants, support airfield safety, and maintain compliance with Federal Aviation Administration (FAA) requirements and AMA’s approved Wildlife Hazard Management Plan (WHMP).
3.0 Contract Term
3.1.1 The term of this contract will be a two (2) year, with three (3) one-year renewal agreement, commencing on April 1st, 2026, subject to City
Council approval and all applicable procurement requirements.
4.0 Specifications
4.1.1 Contractor shall apply herbicide across all designated airfield acreage identified by AMA.
4.1.2 Herbicide application shall occur within the seasonal window determined by AMA to maximize effectiveness and safety.
4.1.3 Application shall target all types of seed-producing weeds and invasive vegetation while supporting the long-term health of native grasses.
4.1.4 Contractor shall utilize their own aircraft and spray systems capable of accurate, metered application.
4.1.5 Contractor shall possess all appropriate FAA licenses and certifications for operation of their own aircraft.
4.1.6 Contractor shall be in positive communication with AMA Air Traffic
Control Tower (ATCT) for the duration of the operation.
4.1.7 Secondary or follow-up applications may be required to achieve optimal vegetation control as determined by AMA inspection and performance needs.
4.1.8 A licensed pesticide applicator shall be responsible for all herbicide mixing, handling, and application oversight.
4.1.9 All activities shall comply with Federal, State, and local environmental, agricultural, aviation, and pesticide regulations.
4.1.10 All equipment and chemicals shall be used in strict accordance with manufacturer specifications, Federal, State and local regulations.
4.1.11 Prior to each aerial spray operation, contractor shall conduct an onsite visit to attain additional situational awareness for the operation.
4.1.12 A designated Point of Contact (POC) shall be established prior to commencement of services.
4.1.13 Contractor shall use all recommended personal protective equipment
(PPE) as required by manufacturers and Federal law.
4.1.14 In the event of conflicting guidance, the contractor must adhere to the most stringent applicable standard.
4.1.15 A pre-season kick-off meeting and on-site visit shall be held prior to each annual application period to confirm airport conditions, weed activity, and treatment approach.
4.1.16 Work shall commence each day only after airport staff have provided a safety briefing.
4.1.17 Any injury, property damage, or unsafe condition shall be immediately reported to AMA representatives, and work shall cease until the issue is resolved to the satisfaction of AMA representatives.
4.1.18 AMA retains the right to conduct announced and unannounced inspections for compliance.
4.1.19 All services shall be invoiced monthly.
4.1.20 These specifications, until revised or rescinded, shall apply to each future purchase and contract for the commodity described herein.
4.1.20.1 Retain for future reference.
5.0 Proposal Submission Requirements
5.1 Company Profile – Legal name, address, ownership, years in business
5.2 Project Approach – Proposed methodology to meet AMA vegetation management needs
5.3 Past Experience- Resume of previous work
5.4 Staffing Plan – Key personnel, licenses, certifications, and points of contact
5.5 Financial Proposal – Proposed fees and cost structure
5.6 Required Forms –Insurance certificates and all documentation required for procurement compliance as requested by the City of Amarillo’s Purchasing
Department.
| 2. Scope of Work, Specifications 2026- Airfield Aerial Pre-emergent Application.pdf |
| Airfield Wide Spraying Map- Within Perimeter.pdf |
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