1-1. General Information- Notice of Sole Source.docx
DOCX document 17 KB Posted
- Solicitation number
- UDOT 20260239CNSS
- Issued by
- Utah
About this file
This is a Notice of Intent to Award a Contract Without Engaging in a Standard Procurement Process issued by the Utah Department of Transportation (UDOT) for replacement parts for a truck arrestor. The procurement is being pursued as a sole source acquisition, meaning UDOT has determined that only one source can provide the required procurement item, or that transitional costs are a significant consideration, or that circumstances make a standard procurement process impractical and not in the best interest of the department. This public notice period allows interested and qualified suppliers to submit challenges or provide information regarding alternative sources that could meet the procurement requirements. Responses must be submitted to jefferybarnes@utah.gov prior to the posted closing date and time in Mountain Time, with challengers required to provide detailed explanations of why this is not a valid sole source procurement, along with documentation demonstrating that competing sources exist or that their firm can provide comparable, equivalent, or superior products meeting or exceeding the stated requirements.
If no valid challenges are received during the public notice period, UDOT may proceed to award the contract to the identified supplier without competition. Suppliers contesting the sole source determination should include documentation of their firm's capability to provide comparable products or cost analyses demonstrating lower transitional costs than those identified by UDOT. Questions regarding the scope of work or specifications should be submitted through the bidding system rather than through direct communication with UDOT staff. No action is required from parties who agree with UDOT's sole source determination, and all respondents certify by submitting a response that they have reviewed all documentation attached to the notice.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-Sole Source Impact Technologies (1).pdf |
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Text version
NOTICE OF INTENT TO AWARD A CONTRACT WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS
This is NOT a request for competitive solicitation. This is a public notice for comment regarding a proposed procurement without engaging in a standard procurement process if it is determined that the following exist:
· there is only one source for the procurement item; or
· transitional costs are a significant consideration in selecting a procurement item; or
· the award of a contract is under circumstances, described in rules adopted by the applicable rulemaking authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.
The intent of this notice is to determine if there are any other interested and qualified suppliers that meet the requirements of this procurement.
For information regarding the specifics of this proposed procurement, please see the justification documentation attached within this notice.
If a party agrees that this proposed purchase is a valid sole source, NO ACTION IS REQUIRED.
However, if for any reason a party does not agree with the proposed procurement, you must supply such information (regardless of any prior communications with the Utah Department of Transportation), prior to the system closing date and time, as to why this is not a valid proposed procurement. Please email jefferybarnes@utah.gov
Suppliers claiming this is not a valid Sole Source procurement must submit the following information:
· The name of the contesting person; and
· A detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.
In addition, a challenging supplier should include:
· Documentation that your firm can provide a comparable or better procurement item meeting or exceeding the requirements; or
· Documentation that your firm can also provide the same proprietary procurement item or an equivalent procurement item; or
· If Transitional Costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with your firm’s anticipated transitional costs.
Questions in regards to Scope of Work or Specifications need to be submitted through the bidding system.
This notice will expire upon the posted closing date and time (Mountain Time). It is the responsibility of each registered user to ensure that their response is submitted prior to the indicated closing date and time.
Comments or objections received will be taken into consideration before any further action occurs on this proposed procurement. No action is required if you agree with this determination of Sole Source procurement.
If, after the public notice period has passed, it has been determined that there are other suppliers that can provide as to the requirements of this notice, the Utah Department of Transportation will not award a contract pursuant to this notice.
However, if after the public notice period has passed and no valid challenges have been received, then the Utah Department of Transportation may proceed to award a contract to the identified supplier without competition.
Please read the provided information very carefully before submitting a response to this notice.
NOTICE: Respondent certifies, if submitting a response to this notice, that the respondent has read all of the documentation attached to this notice.
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