1-1. General Information and Instructions-Sidewalk Assessment and Remediation.pdf

REQUEST FOR SUPPLIER QUALIFICATIONS

25RFSQ023

Sidewalk Assessment and Remediation

CONTACT:

Erica Smith Director of Contracts & Procurement Smith60@southwestern.edu mailto:Smith60@southwestern.edu

General Information and Instructions

1.1 Overview

Southwestern University is seeking information from qualified vendors that provide sidewalk assessment and/or remediation services. The intent of this RFI is to gather information about available capabilities, best practices, and innovative approaches to assess, maintain, and repair concrete sidewalks and pathways across our campus/facility. The purpose of this RFI is to gather information to help shape a future solicitation or service agreement.

a. Response Instructions: All responses will be received online prior to the date and time specified below for the project titled Sidewalk Assessment and Remediation to the Euna Procurement Online Solicitation Platform which can be accessed online at https://southwestern.bonfirehub.com/

b. Requested Information: All requested documents must be submitted in the format specified, all fields must be completed as specified and the documents must be submitted in the Requested Information section in Euna Procurement. Hard-copy responses will not be accepted. The vendor’s responsible for familiarizing themselves with the Euna Procurement online solicitation platform and the online submission process and requirements.

c. Required Response Date: Vendor’s who wish to be considered for this project should submit their response per the instructions above to Southwestern via the Euna Procurement Online Solicitation Platform prior to the date and time specified below.

Submissions are due on or before August 11th, 2025 @ 5pm CDT.

d. Official Date and Time: A submission will not be considered delivered unless the submission has been received online by the Euna Procurement Online Solicitation Platform which can be accessed at https://southwestern.bonfirehub.com/ prior to the date and time specified in the documents. The official date and time shall be the date and time shown online at https://southwestern.bonfirehub.com/.

e. Questions and University POC: Any clarification of requirements or requests for additional information by proposers must be submitted in Bonfire, no later than August 4th, 2025 at 5:00 pm CDT.

Answers to all questions will be made in writing and posted online as an addendum to the Euna Procurement project page which can be accessed online at https://southwestern.bonfirehub.com/.

f. Updates: Monitor Euna Procurement for the most up-to-date information and any addendums.

g. Effectiveness: Your company’s submission must remain in effect for a minimum period of one hundred fifty (150) days following the submissions opening date in order to allow sufficient time for evaluation, approval, and issuance of award notice (if an award is made).

h. Acknowledgement: By submitting a response to this solicitation, the Respondent acknowledges the specifications and requirements herein. The terms and conditions of the solicitation shall govern unless specifically provided for otherwise in a separate agreement or on the face of a purchase order. It is the sole responsibility of respondents to stay apprised of changes or addendums to the solicitation via Euna Procurement Public Notices.

i. Authorization and Responsibility: Respondent shall be an individual who is authorized to bind the submission contractually. It is expected that a prospective Respondent will be able to affirmatively demonstrate responsibility.

j. Rejection or Acceptance: The University reserves the right to reject any or all responses, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest at the sole discretion of the University.

k. Evaluation: The University reserves the right to use all pertinent information that might affect the

University's judgment as to the appropriateness of an award to the lowest and best-evaluated solicitation. To ensure the proper and fair evaluation of a solicitation, unsolicited communication between respondents and persons evaluating responses may be grounds for disqualifying the offending respondent from consideration or award of the solicitation, or any future solicitation.

l. Award: The University reserves the right to enter into an Agreement or a Purchase Order with a single award, split awards, non-award, or use any combination that best serves the interest and at the sole discretion of the University.

1.2 Timeline

ACTION DATE

Issue Date July 23nd, 2025 Questions Due August 4th, 2025 @ 5 PM CDT Submissions Due August 11th, 2025 @ 5:00 PM CDT Anticipated Review of Submissions August

*Southwestern University reserves the right to revise the Timeline at its sole discretion