1-1. General Information and Instructions-Pest Control.pdf
PDF 744 KB Posted
- Attached to
- Campus Pest Control
- Solicitation number
- 26RFP022
- Issued by
- Texas
About this file
This is a Request for Supplier Qualifications (RFP 26RFP022) issued by Southwestern University for Campus Pest Control services. The university is seeking a qualified pest control contractor to provide comprehensive pest management services across its entire campus, including academic buildings, administrative buildings, residence halls, dining facilities, mechanical rooms, utility areas, and exterior campus spaces. The contract will cover both preventative maintenance and responsive treatments for insect, rodent, and other common pest issues, with an initial term of 12 months and four optional 12-month renewals. Responses must be submitted online through the Euna Procurement Online Solicitation Platform by August 11th, 2025 at 5:00 PM CDT, with questions due by August 4th, 2025 at 5:00 PM CDT.
The solicitation specifies that all submissions must be made electronically, with hard-copy responses not accepted. Vendors are required to familiarize themselves with the Euna Procurement online platform and submission process. The university reserves the right to reject any or all responses, and to select the most advantageous proposal at its sole discretion. Submissions must remain valid for 150 days following the submission opening date to allow time for evaluation and potential award. The anticipated review of submissions is scheduled for September, with the university maintaining flexibility to revise the timeline as needed.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-3. Terms and Conditions-Campus Pest Control.pdf | ||
| 4-5. Estimated Building SQ FT .xlsx | XLSX spreadsheet | |
| 3-4. SU Campus Map MAR2025.pdf | ||
| 5-2. Scope of Work-Campus Pest Control.pdf |
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Text version
REQUEST FOR SUPPLIER QUALIFICATIONS
26RFP022
Campus Pest Control
CONTACT:
Erica Smith Director of Contracts & Procurement Smith60@southwestern.edu mailto:Smith60@southwestern.edu
General Information and Instructions
1.1 Overview
Southwestern University is seeking a qualified pest control contractor to provide comprehensive pest management services across its campus, including academic buildings, administrative buildings, residence halls, dining facilities, mechanical rooms, utility areas, and exterior campus areas. Services shall include both preventative maintenance and responsive treatments for insect, rodent, and other common pest issues.
Contract will be for an initial term of 12 months with four optional 12-month renewals.
A. Response Instructions: All responses will be received online prior to the date and time specified below for the project titled Campus Pest Control to the Euna Procurement Online Solicitation Platform which can be accessed online at https://southwestern.bonfirehub.com/
B. Requested Information: All requested documents must be submitted in the format specified, all fields must be completed as specified and the documents must be submitted in the Requested Information section in Euna Procurement. Hard-copy responses will not be accepted. The vendor’s responsible for familiarizing themselves with the Euna Procurement online solicitation platform and the online submission process and requirements.
C. Required Response Date: Vendor’s who wish to be considered for this project should submit their response per the instructions above to Southwestern via the Euna Procurement Online Solicitation Platform prior to the date and time specified below.
Submissions are due on or before August 11th, 2025 @ 5pm CDT.
D. Official Date and Time: A submission will not be considered delivered unless the submission has been received online by the Euna Procurement Online Solicitation Platform which can be accessed at https://southwestern.bonfirehub.com/ prior to the date and time specified in the documents. The official date and time shall be the date and time shown online at https://southwestern.bonfirehub.com/.
E. Questions and University POC: Any clarification of requirements or requests for additional information by proposers must be submitted in Bonfire, no later than August 4th, 2025 at 5:00 pm CDT.
Answers to all questions will be made in writing and posted online as an addendum to the Euna Procurement project page which can be accessed online at https://southwestern.bonfirehub.com/.
F. Updates: Monitor Euna Procurement for the most up-to-date information and any addendums.
G. Effectiveness: Your company’s submission must remain in effect for a minimum period of one hundred fifty (150) days following the submissions opening date in order to allow sufficient time for evaluation, approval, and issuance of award notice (if an award is made).
H. Acknowledgement: By submitting a response to this solicitation, the Respondent acknowledges the specifications and requirements herein. The terms and conditions of the solicitation shall govern unless specifically provided for otherwise in a separate agreement or on the face of a purchase order. It is the sole responsibility of respondents to stay apprised of changes or addendums to the solicitation via Euna Procurement Public Notices.
I. Authorization and Responsibility: Respondent shall be an individual who is authorized to bind the submission contractually. It is expected that a prospective Respondent will be able to affirmatively demonstrate responsibility.
J. Rejection or Acceptance: The University reserves the right to reject any or all responses, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest at the sole discretion of the University.
K. Evaluation: The University reserves the right to use all pertinent information that might affect the University's judgment as to the appropriateness of an award to the lowest and best-evaluated solicitation. To ensure the proper and fair evaluation of a solicitation, unsolicited communication between respondents and persons evaluating responses may be grounds for disqualifying the offending respondent from consideration or award of the solicitation, or any future solicitation.
L. Award: The University reserves the right to enter into an Agreement or a Purchase Order with a single award, split awards, non-award, or use any combination that best serves the interest and at the sole discretion of the University.
1.2 Timeline
ACTION DATE
Issue Date July 24th, 2025 Questions Due August 4th, 2025 @ 5 PM CDT Submissions Due August 11th, 2025 @ 5:00 PM CDT Anticipated Review of Submissions September
*Southwestern University reserves the right to revise the Timeline at its sole discretion
| General Information and Instructions |
| 1.2 Timeline |
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