1-01 28 2026 Janitorial Services.pdf

Request For Quotes – Janitorial Services for Anoka County/Blaine and Crystal Airports 01/28/2026

METROPOLITAN AIRPORTS COMMISSION

Minneapolis – Saint Paul International Airport 6040 – 28th Avenue South ● Minneapolis, MN 55450-2799

Phone (612) 726-8100

REQUESTS FOR QUOTES FOR

Janitorial Services Reliever Airports

Anoka County/Blaine Airport - 2171 Tower Road, Blaine, MN 55449

And

Crystal Airport - 5800 Crystal Airport Road Crystal, MN 55429

Invitation to Certified or Qualified Small Business’ (SBs) ONLY

“Small Business” means: Certified businesses designated by the Commissioner of Administration (TGBs, EDs, VOs); certified business in the Federal Disadvantaged Business Enterprise (DBE) program; certified business in the CERT program; or businesses determined to be a “small business” by MAC.

Date Issued: January 28, 2026

PRE-QUOTE MEETING: February 04, 2026

Questions/Request for Addendum must be received by: February 06, 2026 @ 4:00 p.m.

Addendum will be posted no later than: February 09, 2026

PROPOSALS MUST BE RECEIVED BY: February 16, 2026 @ 10:00 a.m.

Contract Start Date is March 01, 2026

The Metropolitan Airports Commission is an affirmative action employer.

Reliever Airports:

AIRLAKE * ANOKA COUNTY/BLAINE * CRYSTAL * FLYING CLOUD * LAKE ELMO * SAINT PAUL DOWNTOWN

TABLE OF CONTENTS

Estimated Timeline: page 3

Introduction: page 4

General Terms and Conditions: page 5

Contract Specific Terms and Conditions: page 12

Certificate of Insurance: page 14

Safety Precautions: page 15

Minimum Requirements: page 16

Specifications: page 18

Technical Specifications: page 20

Data Practices: page 21

Response Documents Checklist: page 23

Quote Form: page 24

Price Form: page 25

Reference Form: page 26

Sub-contractor Form: page 27

Affidavit of non-collusion: page 28

ESTIMATED TIMELINE

Quote Issued: January 28, 2026

Pre-Quote Meeting and Tour: February 04, 2026

• Crystal – NOT MANDATORY to Submit a Quote 1:00 p.m. – 1:45 p.m.

• Anoka County/Blaine - MANDATORY to Submit a Quote 2:30 p.m. – 4:00 p.m.

Questions for Addendum Due: February 06, 2026

Addendum Issued: February 09, 2026

Request for Quotes Due: February 16,2026

Contract Start Date: March 01, 2026

INTRODUCTION

The MAC owns and maintains a seven-airport system. Minneapolis-St. Paul International Airport (MSP) – one of the nation’s largest airports and a key airline hub. The MAC also owns and operates six general aviation airports – sometimes called Reliever Airports because they attract traffic away from MSP – that serve corporate aircraft and recreational fliers. All reliever airports are within 35 miles of the downtowns of Minneapolis and St. Paul.

The Reliever Airports system includes six general aviation airports serving corporate and private aircraft across unique geographic regions of the Twin Cities. The Airports are Anoka County – Blaine Airport, Crystal Airport, Flying Cloud Airport, Airlake Airport, St. Paul Downtown Airport, and Lake Elmo Airport

The Metropolitan Airports Commission (MAC), owners and operators of Reliever Airports, are extending an invitation to qualified Small Business (SBs) to submit a quote (RFQ) for janitorial services at the Anoka County- Blaine and Crystal Airport locations for a 3-year period with an option for two 1-year renewals. The initial contract shall be effective March 1, 2026. Specific janitorial services are listed in the specifications of the solicitation for each airport.

“Small Business” means: Certified businesses designated by the Commissioner of Administration (TGBs, EDs, VOs); certified business in the Federal Disadvantaged Business Enterprise (DBE) program; certified business in the CERT program; or businesses determined to be a “small business” by MAC.

Vendors must have a minimum of 5 years’ experience operating janitorial and building maintenance services, including cleaning exterior windows on a multi-story public building with a minimum of (minimum for each Airport) square feet at one facility.

Anoka County/Blaine Airport – Approximately 3,000 total SF.

Crystal Airport – Approximately 400 total SF.

Responses to the Request for Quotes will be accepted until 10:00 a.m., February 16, 2026.

There will be a pre-quote meeting on February 04, 2026.

1. Crystal – 1:00 p.m. – 1:45 p.m. attendance is NOT MANDATORY to Submit a Quote.

2. Anoka County/Blaine - 2:30 p.m. – 4:00 p.m. attendance is MANDATORY to Submit a Quote.

GENERAL TERMS AND CONDITIONS

1. SOLICITATION INQUIRIES:

Vendors shall promptly notify MAC’s Buyer, Sallie Karels, via https://metroairports.bonfirehub.com/portal/?tab=openOpportunities of any ambiguity, inconsistency or error which is discovered upon examination of the solicitation documents no less than seven (7) days prior to the proposal due date. Telephone inquiries or unsolicited visits by Vendors or their representatives will not be responded to.

2. COMPETITION IN RESPONDING:

MAC desires and encourages free and open competition among responsible Vendors. Whenever and wherever possible, MAC specifications, Solicitation terms and conditions are designed to accomplish such competition, consistent with the necessity to satisfy MAC’s needs and the accomplishment of a good economical operation. Any evidence of collusion among Vendors in any form designed to defeat competitive bidding will be reported to appropriate authorities for investigation and appropriate action. Suggestions from Vendors regarding requirements of Solicitation procedures are welcomed and will be given careful consideration.

3. COST OF RESPONSE PREPARATION:

MAC will not reimburse the cost of preparing, presenting, or providing any Response. Responses submitted for consideration should be prepared simply and economically providing adequate information in a straightforward and concise manner.

4. SPECIFICATIONS:

Any deviation from these specifications must be clearly indicated by the Vendor, otherwise the Response will be considered to be in strict compliance, and the Vendor will be held responsible, therefore. When brand name or manufacturers’ numbers are stated in the specifications, they are intended to establish a standard only and are not restrictive unless the Solicitation states: “No substitute”. Responses will be considered on other make, models, or brands having comparable quality, style, workmanship, and performance characteristics. Alternate Responses must meet or exceed the original specifications.

5. IDENTIFICATION OF OFFER:

Vendors shall indicate brand name, trademark, catalog number, model, etc., as applicable, on the Response form covering the product they are offering and proposing to furnish. If not indicated, it will be considered that the make and model given as a reference will be supplied.

6. AUTHORIZED SIGNATURE:

The Response must be completed and must be fully and properly executed and signed by an officer or other authorized representative, who shall state his or her title and the name of the firm or business. All lines must be completed.

Proof of authority of the person signing the Response, as described in this paragraph, must be furnished upon request. If the Vendor is a corporation, a secretarial certificate of an excerpt of the corporate minutes showing that the signing officer has authority to contractually obligate the corporation shall be furnished. Where the corporation has designated an attorney-in-fact, the power of attorney shall be furnished. If the Vendor is a partnership, a letter of authorization shall be furnished, signed by one of the general partners. If the Vendor is a proprietor, and the person signing the Response is an individual other than the owner, a letter of authorization signed by the owner shall be furnished.

7. CANCELLATION:

https://metroairports.bonfirehub.com/portal/?tab=openOpportunities

Unless otherwise stated in Project Specific Terms and Conditions, any Contract entered into as a result of this Solicitation may be canceled by MAC without cause upon 30 days written notice prior to the effective date of cancellation. Cancellation may be in whole or in part. MAC’s right to cancel hereunder shall be in addition to all other rights and remedies available to MAC under this order or otherwise.

8. CHANGE ORDERS:

MAC may at any time, by a written contract supplement, make changes within the general scope of the contract. If any such change causes an increase or decrease in the time required for the performance of any part of the work under the contract, an adjustment shall be made in the contract delivery schedule and cost, and the Vendor shall be notified in writing accordingly. Any claim by the vendor for adjustment under this clause must be asserted within thirty (30) days from the date of receipt of the notification of change. Either party may propose adjustments. If the vendor seeks an adjustment, the vendor must request such adjustment in writing.

9. PRICES:

Prices shall be submitted in United States currency. Responses shall be irrevocable for 120 days following submission deadline date unless otherwise stated in the Solicitation. This will allow time for MAC to review the Responses and initiate a purchase order or contract accepting the terms and conditions in the Response of the selected Vendor. For each product or service, a unit price and a total price for the quantity must be stated. In case of error in the extension, the unit price prevails. No more than one unit price may be indicated on any one item. Price reductions/rebates shall be granted whenever they become available. Responses containing an “escalation clause” will not be considered unless specifically authorized by MAC in the solicitation. An escalation clause is a provision which permits the adjustment of contract prices by a given amount or percentage if certain specified contingencies occur, such as changes in the Vendor’s raw material or labor costs.

10. CONTRACT PROCESS:

A Response to any Solicitation is an offer to Contract with MAC based upon the terms, conditions, and specifications contained in MAC’s Solicitation. Solicitations or Responses do not become Contracts unless and until MAC’s Purchasing Department executes a purchase order. The purchase order/contract will contain the terms and conditions of the Solicitation unless modified by written agreement between MAC’s Purchasing Manager and the Vendor.

11. PAYMENT TERMS:

A prompt pay discount offered by the Vendor for less than 30 days will not be considered in making the award. MAC’s standard payment terms are net 30 days from completion of the job or service, the date merchandise is received or date of invoice, whichever is later. However, Vendor may offer a discount for early payment on the Response form. Also, MAC prefers to make payments via Automated Clearing House (ACH) – electronic payments.

12. SALES/USE TAX:

The MAC is exempt from state sales and use taxes on purchases of goods received or services performed on or after January 1, 2017.

For more details regarding state sales and use taxes see the Sales and Use Tax portion of the Minnesota Department of Revenue’s website:

http://www.revenue.state.mn.us/businesses/sut/Pages/File-and-Pay.aspx

13. F.O.B:

Prices shall be F.O.B. destination to the delivery location designated herein. Vendor shall retain title and control of all items until they are delivered. All related charges shall be filed by the vendor.

http://www.revenue.state.mn.us/businesses/sut/Pages/File-and-Pay.aspx

14. PACKAGING AND PACKING:

If not specifically stated in the Solicitation or specifications, packaging and packing shall conform to the best commercial practices and shall be adequate to insure delivery in good condition at the lowest applicable transportation rate. Item(s) shall be marked and packing slips included permitting checking of shipments against purchase orders and invoices.

15. TITLE AND RISK OF LOSS:

The title and risk of loss shall not pass to MAC until MAC actually receives, inspects and accepts the item(s) at the point of delivery, unless otherwise provided within this Solicitation.

16. INSPECTION:

The Item(s) shall be subject to final inspection and acceptance by MAC. Any item(s) failing to conform to the specifications shall be held at Vendor’s risk and may be returned to the Vendor. If so returned, all costs are the responsibility of the Vendor.

17. DEVIATIONS:

Vendors must identify any deviations from scope of work or specifications when submitting a response. The deviation must be explained and/or described on a separate page when submitting the proposal. Failure to identify deviations may be a basis to declare the response non-responsive. MAC reserves the right to accept/reject any/all deviations.

18. GUARANTEE:

Vendors shall guarantee their material as to quality, capacity, and performance, and to be free of defects in design, material, and workmanship. The standard manufacturer’s warranty shall apply unless specified differently in the Solicitation.

19. LIENS:

The item(s) and other deliverables supplied to MAC under the Contract shall be free of all liens other than the security interest held by the Vendor until payment in full is made by MAC. Upon MAC’s request, the Vendor shall provide a formal release of all liens.

20. PROFESSIONAL LICENSES:

Vendor shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the Vendor as applicable to the Contract.

21. ASSIGNMENT-DELEGATION:

No right or interest in the Contract shall be assigned by the Vendor, and no delegation of any duty of the Vendor shall be made without prior written permission of MAC’s Purchasing Manager or designee. MAC shall not unreasonably withhold approval and shall notify the Vendor of MAC’s position within 15 days of receipt of written request by the Vendor.

22. SUBCONTRACTS:

No subcontract shall be entered into by the successful Vendor after a Contract has been executed without advance written notice given to either the MAC Project Manager or the Purchasing Manager for review and approval. As part of Vendor Responses to the Solicitation, Vendors are asked to list any sub-contractors to the project. All subcontracts shall comply with Federal, State, MAC ordinance, and local laws and regulations which are applicable to the services covered by the subcontract and shall include all the terms and conditions set forth herein which shall apply with equal force to the subcontract, as if the sub-contractors were the Vendor referred to herein. The Vendor is responsible for Contract performance whether or not sub-contractors are used. MAC shall not unreasonably withhold approval and shall notify the vendor of MAC’s position within 15 days of receipt of written request by the Vendor.

23. NON-COLLUSION:

In responding to the Solicitation, the vendor affirms, under penalty of perjury, that their Response has been arrived at independently and has been submitted without collusion, and without any agreement, understanding or planned common course of action with, any other vendor of materials, supplies, equipment or services as described in Solicitation, designed to limit independent quoting or competition. The contents of the Solicitation have not been communicated by the responder or its employees or agents to any person, not an employee or agent of the responder or its surety or any bond furnished with their Response and will not be communicated to any such person prior to the official opening of the Request for Response.

24. INDEMNIFCATION:

To the fullest extent permitted by law, Vendor does hereby covenant and agree to indemnify, defend and hold harmless MAC and its Commissioners, officers, agents and employees (collectively “Indemnitees”) from and against any and all liabilities, losses, damages, suits, actions, claims, charges, judgments, settlements, fines or demands of any person arising by reason of injury or death of any person, or damage to any property, including all reasonable costs for investigation and defense thereof (including, but not limited to, investigative fees, attorney’s fees, court costs and expert fees) of any nature whatsoever arising out of or as a result of Vendor’s operation at or about the Premises and the Airport, or the acts or omissions of Vendor’s officers, agents, employees, contractors, subcontractors, licensees or invitees, regardless of where the injury, death or damage may occur.

MAC shall give Vendor reasonable notice of any such claim or action. In indemnifying or defending an Indemnitee, Vendor shall use legal counsel reasonably acceptable to MAC. MAC, at its option, shall have the right to select its own counsel or to approve joint counsel as appropriate (considering potential conflicts of interest) and any experts for the defense of claims. Vendor, at their expense, shall provide to MAC all information records, statements, photographs, video, or other documents reasonably necessary to defend the parties on any claims.

This provision shall survive expiration or earlier termination of the Agreement. The furnishing of the required insurance hereunder shall not be deemed to limit Vendor’s obligations under this Agreement.

As a distinct and separate indemnification obligation, Vendor shall defend, indemnify and hold MAC harmless from any claims or liabilities as a result of Vendor’s failure to procure and to keep in force the insurance required as part of this Agreement.

Vendor shall not use or permit the Premises to be used in any manner that would void Vendor or MAC’s insurance or increase the insurance risk. Vendor shall comply with all requirements imposed by the insurers for MAC and Vendor.

This indemnification is intended for the indemnified parties and their legal representatives. The provided indemnification is not intended to relieve a primary insurer of its coverage obligations.

25. PATENTS, COPYRIGHTS, ETC:

The successful Vendor shall hold and save MAC, its officers, agents, servants, and employees, harmless from liability of any kind of nature, for or on account of, the use of any copyrighted composition, secret process, patented or non-patented invention, article or appliance furnished or used in the performance of this Contract. The successful Vendor shall agree with MAC in the event of suit or suits against MAC asserting patent infringement or infringements with respect to said item/material or any part thereof, to defray all costs, disbursements, and expenses, including reasonable attorney fees, incurred by MAC in connection with such suit or suits, and to indemnify and save MAC harmless in all such suits. In all above matters, Vendor shall be required to use counsel acceptable to MAC.

26. COMMISSION RESERVATIONS:

Notwithstanding any other provision of the Solicitation, MAC reserves the right to:

a. waive any immaterial defects or informality; or

b. reject any or all Responses or portions thereof; or

c. reissue the Solicitation.

27. ENVIRONMENTAL PREFERABLE PRODUCTS:

The MAC is committed to purchasing goods and services that have a lesser or reduced effect on human health and the environment when compared with other goods and services that serve the same purpose.

28. CURE:

It is understood and agreed by the parties that MAC has the right to inspect the goods and services ordered within a reasonable time after they are delivered, or services provided, and Vendor will be notified by MAC after completion of inspection if the goods or services are found to be in defect. The Vendor will then not have more than 10 days to cure such defect.

29. RELATIONSHIP OF PARTIES:

It is understood and agreed that nothing in this specification or the contract is intended or should be construed as in any way creating or establishing the relationship of co-partners between the parties hereto or as constituting Vendor as the agent, representative or employee of the MAC for any purpose or in any manner whatsoever. Vendor is to be and shall remain an independent vendor with respect to all services performed under this specification and contract. The Vendor shall agree that all labor provided by individuals to perform the services under this agreement is under the direction and control of the Vendor and such individuals are not considered Common Law Employees of the MAC.

30. SEVERABILITY:

The provisions of the Contract are severable to the extent that any provision or application held to be invalid shall not affect any other provision or application of the Contract which may remain in effect without the valid provision or application.

31. DEFAULT:

A MAC purchase order constitutes a binding Contract. The terms and conditions of the Solicitation shall become a part of the Contract. Any failure, delay or non-occurrence of a term by the Vendor will be considered a default. MAC, at its sole discretion, may elect to resolve the default by enacting any or all the following options:

a. Cancel the Contract or any portion thereof; or

b. Purchase item(s) elsewhere and collect the difference from the defaulting Vendor.

For consistent failure to comply with the terms and conditions, MAC may suspend the Vendor from future MAC business or awards. For failure to reimburse MAC for any costs incurred while resolving a default, MAC may suspend the Vendor from future MAC business or awards.

32. AUDIT:

Vendor shall keep at their principal office, in a system acceptable to MAC, accurate books, accounts, records and documents relevant to the work conducted under the contract and shall keep such information for a period of six calendar years. MAC and the legislative auditor shall have the right at all reasonable times during the business hours of Vendor to inspect the books, accounts, records, documents and accounting procedures and practices relative to work conducted under the contract.

33. FORCE MAJEURE:

a. Except for payment of sums due, neither party shall be liable to the other nor deemed in default under the Contract if and to the extent that such party’s performance of the Contract is prevented by reason of Force Majeure. The term “Force Majeure” means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence.

Force Majeure shall not include late performance by a sub-contractor unless the delay arises out of Force Majeure occurrence in accordance with the Force Majeure term and condition.

b. If either party is delayed at any time in the progress of the work by Force Majeure, the delayed party shall notify the other party in writing of such delay, as soon as is practical, of the commencement thereof and shall specify the causes of such delay in such notice. Such notice shall be hand-delivered or mailed certified-return receipt and shall make a specific reference to this article, thereby invoking its provisions. The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party in writing when it has done so. The time of completion shall be extended by contract modification for a period of time equal to the time that results or effects of such delay prevent the delayed party from performing in accordance with the Contract.

34. ORDINANCE REQUIREMENTS:

The Vendor shall comply with all applicable federal, state and local laws, including MAC ordinances. Ordinances can be found at Documents & Resources | Metropolitan Airports Commission (metroairports.org)

35. GOVERNING LAW:

This Solicitation and any ensuing Contract or purchase order shall be governed by the Laws of the State of Minnesota.

36. JURISDICTION AND VENUE:

This Solicitation and any ensuing Contract, and the Laws of the State of Minnesota, USA, thereto, shall govern amendments and supplements. Venue for all legal proceedings arising out of this Contract or breach thereof shall be in the State or Federal Court with competent jurisdiction in Ramsey or Hennepin County, Minnesota.

37. NON-EXCLUSIVE:

This contract is non-exclusive unless otherwise stated in the following specifications. If MAC’s need is better met outside of this contract, MAC may proceed in an appropriate manner.

38. EMERGENCY PURCHASES:

MAC reserves the right to purchase from other sources those services which are required on an emergency basis and cannot be supplied immediately by the Vendor.

39. NON-DISCRIMINATION:

MAC hereby notifies all Vendors that it does not discriminate in the selection of Vendors on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The successful Vendor must agree to comply with all applicable federal, state and local equal opportunity and affirmative action laws, directives and regulations.

40. EQUAL PAY CERTIFICATE:

The Women’s Economic Security ACT (WESA) provides that certain large vendors must secure an equal pay certificate prior to executing a contract for a solicitation. The Department of Human Rights (MDHR) has an equal pay certificate form to be utilized by administrative agencies in evaluating solicitation proposals. All vendors that have more than 40 full-time employees for a single day in Minnesota or in their primary place of business must be listed on the MDHR State Contractor Status Report as either Certified, Exempt or Pending. Any pending certificates must be issued before award of the contract. General questions and application forms are available on the MDHR website at http://mn.gov/mdhr/compliance/pay_equity.html. The vendor must meet this requirement for Responses totaling more than $500,000.

41. TITLE VI SOLICITATION NOTICE:

MAC, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit proposals in response to this https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmetroairports.org%2Fdocuments&data=05%7C02%7CBrad.Johnson%40mspmac.org%7Cccfabb8cef404d721f2a08dc532cbdf9%7C5d7e2cd6db7a47bebcc56bded478bab2%7C1%7C0%7C638476698850955827%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=y0s%2F%2BnyjNT%2FHb7Pg81s%2B0ekP1uDLNydZnH0UB3BSC78%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmetroairports.org%2Fdocuments&data=05%7C02%7CBrad.Johnson%40mspmac.org%7Cccfabb8cef404d721f2a08dc532cbdf9%7C5d7e2cd6db7a47bebcc56bded478bab2%7C1%7C0%7C638476698850955827%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=y0s%2F%2BnyjNT%2FHb7Pg81s%2B0ekP1uDLNydZnH0UB3BSC78%3D&reserved=0 http://mn.gov/mdhr/compliance/pay_equity.html invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

CONTRACT SPECIFIC TERMS AND CONDITIONS

1. PRE-QUOTE CONFERENCES:

A Pre-quote Conference and Tour will be conducted by MAC for each Airport on February 04, 2026

1:00 p.m. -1:45 p.m.: Attendance is NOT MANDATORY to Submit a Quote.

At Crystal Airport, 5800 Crystal Airport Road, Crystal MN. 55429

2:30 p.m.– 4:00 p.m.: Attendance is MANDATORY to Submit a Quote. Attendance is mandatory, failure to attend will disqualify a vendor from offering a quote.

At Anoka County/Blaine, 2171 Tower Road, Blaine MN 55449

Directions to Gate A - https://maps.app.goo.gl/3sEppnurZqhxyV3N9

Enter the airport at Gate A off of 93rd Lane. Pull up to the gate and it should open. Turn left at the stop sign at the T intersection. Take the service road all the way to the north. When you get to Twin Cities Flight Training, the tower will be on your right.

The purpose of this meeting is for MAC staff to provide Vendors with an overview of the project and receive, and review comments related to this solicitation from all prospective Vendors.

2. ADDENDUM:

Any requests for clarification or additional information deemed necessary to enable the exact interpretation of provisions of this Solicitation, an Addendum will be provided to all vendors. Only changes made in writing, via Addendum, will be valid. Questions must be submitted to:

All questions must be submitted on or before February 06, 2026 @ 4:00 p.m. MN Time.

If an Addendum is needed it will be posted no later than February 09, 2026.

3. TERM OF AGREEMENT:

The time period to be covered by the Contract will be three (3) years with an option for two 1-year extensions. The Contract start date, and time will be March 01, 2026, 12:01 am. The vendor’s pricing shall be firm for the three-year time period.

4. RENEWAL:

The Vendor agrees that MAC shall have the right, upon the written agreement of both parties, to renew the Contract for 2 - one-year extensions. If MAC exercises such rights, all terms, conditions and provisions of the original contract shall remain the same and apply during the renewal period with the exception of the price. Prior to the renewal period, the cost of service may be negotiated between MAC and the Vendor, providing Vendor submits documented evidence of cost increases or decreases.

5. QUOTE SUBMITTAL:

Proposals shall be submitted through the following.

6. AWARD:

Anoka County/Blaine and Crystal Airports will be awarded separately to the lowest, responsive, responsible vendor that meets all solicitation requirements.

https://maps.app.goo.gl/3sEppnurZqhxyV3N9

7. LABOR PROVISIONS:

MAC’s analysis of the current market wages indicates that at a minimum the successful Vendor shall pay is the 2026 Minimum Wage Ordinance rate for Saint Paul, Minnesota of $16.37 per hour. In addition, employees that work 30 or more hours per week on average must be offered a paid health insurance benefit that meets the minimum requirements under the Patient Protection and Affordable Care Act. Please include proposed pay rates and health insurance information in your proposal.

8. PERFORMANCE EXPECTATIONS:

The Airport reserves the right to evaluate the Successful Vendor within thirty (30) days of the initial contract and dismiss that Vendor if the performance of said Vendor does not meet the Airport’s expectations. Furthermore the Airport reserves the right to terminate the contract with thirty (30) days’ notice if at any time the Vendors performance drops below performance expectations agreed upon between the Successful Vendor and the Airport.

9. HOLIDAYS:

For the purpose of this Agreement, no service is required on the following Holidays:

Anoka County/Blaine Airport – Service dates can be adjusted due to Federal Holidays.

Crystal Airport – Service dates can be adjusted due to Federal Holidays.

10. BILLING:

The Vendor shall bill MAC monthly for service. Invoices shall show total charges by service location and be itemized to show all services rendered during that month.

11. AIRPORT SECURITY:

Security requirements are consistent with TSA requirements. After the award of the purchase order, the Vendor shall review airport security rules and needs, along with the use and assignment of required access keys with MAC’s designated representative.

Anoka County/Blaine Airport – Vendor will need to be buzzed in by using call button by front door.

Crystal Airport - Access control:

Front door = Will be given to awarded Vendor Interior door to access supplies in garage: Will be given to awarded Vendor

12. SMALL BUSINESS (SB) PARTICIPATION:

In accordance with MAC’s policy, MAC acts affirmatively to promote and enter into Contracts with Small Businesses (SBs). “Small Business” means: Certified businesses designated by the Commissioner of Administration (TGBs, EDs, VOs); certified business in the federal Disadvantaged Business Enterprise (DBE) program; certified business in the CERT program; or businesses determined to be a “small business” by MAC. The successful Vendor will cooperate with MAC in meeting MAC’s commitments and goals with regard to the maximum utilization of SBs whenever possible in the performance of this Solicitation.

For questions concerning small business certifications, contact Jeffey Weinhagen, Small Business Program Manager at (612)726-8193 or jeffrey.weinhagen@mspmac.org.

13. SUSTAINABILITY:

MAC has been a longtime leader in proactively engaging in sustainability. MAC’s 2030 Sustainability Goals are:

• Reduce our total emissions by 80% from a 2014-2015 baseline.

• Reduce water use per passenger by 15% from the 2015 baseline.

• Divert 75% of material from our waste stream either by consuming less or reusing, recycling or composting what is used.

mailto:jeffrey.weinhagen@mspmac.org

MAC’s sustainability goals require vendor participation and collaboration in the following areas for this contract: Products, Supplies, Materials, and Equipment - The successful Proposer shall source cleaning products, supplies, materials, and equipment that has third party sustainability certifications and/or sustainable features. Each Vendor should provide experience and background for products, supplies and materials, and equipment.

14. CERTIFICATE OF INSURANCE:

The minimum requirements for our Certificate of Insurance (COI) are below.

MINIMUM REQUIREMENTS FOR CERTIFICATES OF INSURANCE

CERTIFICATE OF INSURANCE GENERAL REQUIREMENTS: The successful Vendor is required to provide a Certificate of Insurance using the most current standard ACORD form and endorsements or policies upon request by the MAC evidencing that the following items are in force and effect during the entire term of this contract. NO OTHER CERTIFICATE FORMS WILL BE ACCEPTED.

Vendor shall not commence work under the contract until they have obtained all the insurance described below and the MAC has approved such insurance. All policies and certificates shall provide that the policies shall remain in force and effect throughout the term of the Contract.

POLICY ENDORSEMENT REQUIREMENTS

Vendor’s policies shall be endorsed or by terms and conditions as follows:

Name the MAC, its commissioners, officers, agents and employees as additional insured on the commercial automobile liability and commercial general liability policies with respect to services being provided. However, the MAC is not liable to the insurance company for any premiums, costs or assessments in connection with the contractor’s policy, as a result of being an additional insured.

Vendor shall provide the MAC with thirty (30) day’s advance written notice of cancellations, non-renewals or reduction in limits or coverage or other material change, including the name of the contract, mailed to the following address.

Sallie Karels, Purchasing Buyer MAC Purchasing Department

6040 28th Avenue South Minneapolis, MN 55450

Vendor’s policy shall be the primary and non-contributory insurance to any other valid and collectible insurance available to the MAC with respect to any claim arising out of this contract. Vendor is responsible for payment of insurance deductibles. If Vendor is self-insured, a Certification of Self-Insurance form must be attached. Vendor understands and agrees that the minimum limits of the insurance herein required may become inadequate, and the vendor agrees that it will increase such minimum limits upon receipt of notice in writing from the

MAC.

The Workers’ Compensation policy of Vendor or any subcontractors shall contain a waiver of rights of subrogation in favor of the MAC by endorsement or terms and conditions of the policy or policies. If Vendor or subcontractors are self-insured the same shall apply by the terms of this agreement.

It shall be the responsibility of Vendor to ensure that all subcontractors and sub-subcontractors also secure and maintain the same limits and insurance coverage.

Failure to maintain proper insurance will result in immediate termination of this agreement.

The insurance company waives the right to assert the immunity of the MAC as a defense to any claims made under said insurance.

Insurance companies must have an “AM Best” rating of A- VII or better and licensed or admitted in Minnesota.

Worker’s Compensation Commercial Automobile Liability Commercial General Liability

• Statutory Worker’s Compensation Coverage

• Coverage B. Employers Liability with limits of not less than:

• $1,000,000 Bodily Injury per disease per employee.

• $1,000,000 Bodily Injury per disease aggregate

• $1,000,000 Bodily Injury by accident

• Minimum Limits of Liability:

• $1,000,000 Combined Single Limit Bodily

Injury and Property Damage for:

• Owned Automobile

• Scheduled Automobile

• Non-owned Automobile

• Hired Automobiles

• Minimum Limits of Liability:

$1,000,000 per occurrence and $2,000,000 aggregate,

• Bodily Injury and Property Damage.

• Personal Injury

• Blanket Contractual

• Product Completed Operations

THE FOLLOWING OPTIONAL COVERAGE MUST ALSO BE PROVIDED

Vendor understands and agrees that the minimum limits of the insurance herein required may become inadequate, and the vendor agrees that it will increase such minimum limits upon receipt of notice in writing from the MAC. Failure to maintain proper insurance will result in immediate termination of this agreement.

SAFETY PRECAUTIONS:

The following requirements are to ensure the safety of Vendor’s employees, MAC employees, MAC tenants, as well as the public.

a. All mechanical or other equipment used for this service must be of the type that is approved in industry and shall be operated in such a way as not to cause injury to employees or other people or cause damage to any other equipment belonging to the MAC or its tenants.

b. Necessary precautions shall be taken at all times to protect people, property and all equipment belonging to MAC and their tenants from injury or damage.

c. The interests and personal effects of MAC and its tenants must be always protected.

d. All electrical apparatus, including portable hand tools and test equipment, shall be double-insulated or grounded by a separate conductor (other than service cords) or by a multiple cord edition of the National Electrical code.

e. Where the Vendor finds it necessary to use any ladder or lifting device or otherwise inspect or service any system or sub-system unique to the contract; appropriate, safety devices which have been properly tested and inspected immediately prior to use shall be employed.

f. Any injuries or damage of any nature shall be immediately reported to the MAC Airport Manager.

Anoka County/Blaine: Philip Tiedeman at 763-717-0001 or Philip.tiedeman@mspmac.org

Crystal Airport: Sam Seafeldt at 612-726-8140

g. Any articles of suspicious nature found, or people loitering or conducting themselves in a way to arouse suspicion or possible need for help shall be immediately reported first by calling 911, and then to the MAC Airport Manager.

Anoka County/Blaine: Philip Tiedeman at 763-717-0001 or Philip.tiedeman@mspmac.org

Crystal Airport: Sam Seafeldt at 612-726-8140 mailto:Philip.tiedeman@mspmac.org mailto:Philip.tiedeman@mspmac.org

MINIMUM REQUIREMENTS

1. Experience:

a. Vendors submitting for Anoka County/Blaine Airport must have a minimum of 5 years’ experience operating janitorial and building maintenance services, including cleaning exterior windows on a multi-story public building with a minimum of 3,000 square feet at one facility.

b. Vendors submitting for Crystal Airport must have a minimum of five (5) years of experience operating janitorial and building maintenance in public buildings exceeding 400 square feet at one facility.

2. Vendor shall include a minimum of three (3) references from current janitorial and building maintenance customers. (See Reference Sheet)

SPECIFICATIONS

The work to be performed under this contract includes but is not limited to the following “routine services”.

Frequency of service listed is the minimum amount required.

1. Anoka County - Blaine Airport: Control Tower

Frequency: 2 days per week (with a couple days in-between service dates, for example Tuesdays and Fridays).

Operational Days: Sunday through Saturday.

Hours for providing routine janitorial services are 5:00 p.m.to 8:00 p.m.

Approximately 4 or 5 times a year additional hour may be required for miscellaneous work such as deep cleaning, shampooing carpet, etc. Additional work will be provided at the per hourly cost quoted on your quote form.

Vendors are responsible for providing all equipment and cleaning supplies to meet the specifications listed below. Also see Technical Specifications.

MAC will supply the following products: toilet paper, hand towels, trash/recycling bags and hand soap.

Routine Services

Washrooms, Offices, and Conference Room

Types of flooring: Carpet, laminate, tile, (cement, metal – stairs)

a. Two (2) times weekly –Washrooms; Ground Floor, Third Floor Breakroom, Fourth Floor, and Tower

Cab:

• Empty trash receptacles

• Sanitize washroom fixtures

• Dust light fixtures

• Clean washroom mirrors

• Clean all countertops

• Refill soap and paper dispensers from owner’s supply

• Spot clean washroom walls

• Wet mop washroom floors

• Dust horizontal surfaces

• Wipe clean all elevator doors, door frames, control panels, and walls

• COMPUTERS AND ELECTRONICS SHALL ONLY BE CLEANED/DUSTED WITHOUT THE USE OF

SPRAYS OR CHEMICALS.

b. One (1) time weekly:

• Clean and stock all janitor closets

• Spot clean carpets as necessary

• Spot clean windows as necessary

c. Two (2) times annually:

• Clean all windows inside and out o TOWER CAB SHADES AND OBSERVATION LEVEL SHADES ARE NOT TO BE CLEANED

• Shampoo all carpet

• Clean stairwell from Ground Floor to Fourth Floor to include, but not limited to:

o Vacuum and/or sweep stairs o Clean handrails

2. Crystal Airport: Control Tower

Frequency: 2 days per week (with a couple days in-between service dates, for example Tuesdays and Fridays).

Operational Days: Sunday through Saturday.

Hours for providing routine janitorial services are 8:00 a.m.to 8:00 p.m.

Approximately 4 or 5 times a year additional hour may be required for miscellaneous work Short list of additional services may include Hallway PVC tile cleaning, Conference room carpet vacuum and/or shampoo, Bathroom deep cleaning. Additional work will be provided at the per hourly cost quoted on your quote form.

Vendors are responsible for providing all equipment and cleaning supplies to meet the specifications listed below. Also see Technical Specifications.

MAC will supply the following products: toilet paper, hand towels, trash/recycling bags and hand soap.

Washrooms, Offices, and Conference Room (carpet)

Types of flooring: Tile and painted concrete

a. Daily – Public Washrooms:

• Empty trash receptacles

• Sanitize washroom fixtures

• Dust light fixtures

• Clean washroom mirrors

• Clean all countertops

• Refill soap and paper dispensers from owners’ supply

• Spot clean toilet compartment walls

• Spot clean washroom walls

• Wet mop washroom floors

• Dust horizontal surfaces

b. One (1) time daily:

• Spot clean interior/exterior windows in hallway as necessary.

TECHNICAL SPECIFICATIONS

1. CLEANING MATERIALS AND EQUIPMENT:

a. All cleaning materials used must be of a type that will not have an immediate or extended detrimental effect on any of the surfaces being cleaned.

b. All mechanical or other equipment used for the cleaning of MAC Buildings must be of the type that is approved in industry and shall be operated in such a way as not to cause injury to employees or other people or cause damage to the buildings, fixtures, furnishings or other equipment belonging to the MAC or to their tenants.

c. Any and all flammable, volatile or hazardous materials required for the building cleaning operations shall be stored in locations approved by the Fire Underwriters Association, the St. Paul, or Blaine, fire department and the Airport Manager.

d. All cleaning materials used will be of a type that will not film, streak, stain, leave a buildup or yellow.

3. VENDORS EMPLOYEES:

a. Vendor will assign a minimum of one (1) employee to perform the cleaning services on the days and hours specified for each Airport.

b. Vendor will assign a minimum of one (1) employee to perform the cleaning services on the days and hours specified for the Anoka County/Blaine and Crystal Airport.

c. Vendor shall have at all times the proper number of employees working to ensure that all cleaning is done in a timely and professional manner.

d. Successful Vendor will provide adequate backup personnel for vacation, sick days, emergency calls and to perform project work as required by the Airport.

e. Vendor's employees shall check and make sure all windows and doors are closed and locked before leaving the MAC buildings each night.

f. All Vendor employees shall wear a company I.D. badge for easy identification.

g. Some areas of these buildings house business and services of both technical and confidential nature. The MAC and their tenant’s interest and personal effects must be protected at all times.

h. Any foreign matter, spills, marks or residue of any nature shall be removed during regular cleaning operations.

DATA PRACTICES ACT

A. Treatment of Proposal Data

All data submitted to MAC by proposers are governed by the Minnesota Government Data Practices Act (MGDPA). Under Minn. Stat. § 13.591, once a proposal is opened, the name of the proposer becomes public information. All other information in the proposal does not become public until MAC has completed the negotiation of its agreement with the selected proposer (“completion of the evaluation process”).

After MAC has completed the evaluation process, the evaluative data (data created or maintained by MAC as part of the evaluation process) and all the information in the proposals become public, except for trade secret data.

A statement by a proposer that his or her data is copyrighted or otherwise protected does not necessarily prevent public access to the data in the proposal at such time that the data would otherwise become public by law.

Prior to the completion of the evaluation process, proposers are not entitled to inspect proposals submitted by other proposers or evaluative data created by MAC as part of the selection process.

During that process, MAC staff, its consultants, and MAC Commissioners may be informed of the data in the proposals and may view the proposals. Also, prior to the mailing of the staff memo, proposers may discuss the proposals with MAC Commissioners, but MAC Commissioners are not able to reveal the contents of the other proposals.

In MAC’s public committee and commission meetings, Commissioners may discuss any trade secret information submitted in the proposals to the extent reasonably necessary to conduct the business at hand. The discussed data, however, retain their classification as private or nonpublic.

If all responses to a proposal solicitation are rejected by the Commission prior to completion of the evaluation process, all proposal data, other than that which was made public at the time of proposal opening, remains private or nonpublic until a re-solicitation of the proposal results in completion of the evaluation process or a determination is made to abandon the process. If the rejection occurs after completion of the evaluation process, the data remain public. If a re-solicitation of proposals does not occur within one year of the proposal opening date, the remaining data then become public.

All the above-mentioned provisions in this section are governed by Minn. Stat. § 13.591.

B. Acknowledgement

By submitting a proposal, the proposer acknowledges that all information is subject to potential disclosure and agrees that MAC will have no liability for any such disclosure.

In addition, the proposer acknowledges that an executed agreement (including a professional services authorization) with MAC is public data in its entirety, unless otherwise noted in the agreement.

C. Data on Individuals

Persons who supply data about themselves in response to this Request for Proposals are entitled to know the following information under the Minnesota Government Data Practices Act:

1. The information requested will be used to evaluate the proposals.

2. The proposer is not legally required to supply this information.

3. Failure to supply information may result in a determination by MAC that the proposal is non-responsive; and

4. The public is authorized by law to receive information that is not classified by law as private, confidential, or nonpublic data.

RESPONSE DOCUMENTS

The Metropolitan Airports Commission’s solicitations process is moving to a new platform, which provides improved functionality for users. The new platform streamlines Quote submissions and communications between the MAC and bidders. Vendors will need to register at:

https://metroairports.bonfirehub.com/portal/?tab=openOpportunities.

CHECK LIST OF DOCUMENTS THAT MUST BE SUBMITTED:

All required forms and documentation shall be furnished.

Forms to be submitted with Quote Response

________ SMALL BUSINESS CERTIFICATE

_________ QUOTE FORM

_________ PRICE FORM

_________ REFERENCES

_________ SUB-CONTRACTORS

_________ AFFIDAVIT OF NON-COLLUSION

The following items shall be submitted once the award has been issued

_________ CERTIFICATE OF INSURANCE

_________ W-9 Tax ID Form

QUOTE FORM

Janitorial Services

Reliever Airports Anoka County/Blaine and Crystal

February 16, 2026, 10:00 AM, Minnesota Time

Contact information for this project is:

COMPANY: CONTACT PERSON:

ADDRESS: TELEPHONE:

FAX NO:

E-mail Address:

The proposal must be made out and signed in the firm name or corporate name of the vendor and must be fully and properly executed and signed by an officer or other authorized representative, who shall state their title. Proof of authority of the person signing the proposal shall be furnished upon request.

SIGNER MUST BE AUTHORIZED TO CONTRACTUALLY OBLIGATE THE FIRM

AUTHORIZED SIGNATURE: (TYPE NAME & SIGN IN INK)

TITLE:

TERMS

MAC's standard payment terms are net 30 days from receipt of goods or date of invoice; whichever is later.

However, the vendor hereby offers the following discount for early payment:

____________%_________DAYS

Do you accept Credit cards? _____________________ if so, is there an additional charge?

PRICE FORM

The following Quote is subject to all General Terms and Conditions, Contract Specific Terms and Conditions, Contractor Responsibilities, and offers the following rates for costs associated with the Specifications listed in the solicitation.

ANOLKA…