1-0026-012126 Architectural and Engineering Services for the Nashua Public Library Renovation and Addition.pdf

City of Nashua Purchasing Department

Administrative Services Division 229 Main Street - Nashua, NH 03060

RFQ 0026-012126

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

(603) 589-3330

Email: purchasing@nashuanh.gov

December 23, 2025

Subject: Request for Qualifications RFQ 0026-012126 Architectural & Engineering Services for the Nashua Public Library Renovation & Addition

The City of Nashua, NH, herein referred to as “the City”, is seeking qualifications from qualified vendors for architectural and engineering services for the Nashua Public Library renovation and addition. The Scope of Work for this project may be found in Appendix A of this request.

A short list of respondents will be invited to interview. Interviews will be conducted at a date to be determined.

Final consultant selection will occur following the interview, and selection results will be posted. Following the final consultant selection, the City intends to enter scope and fee negotiations for the individual project for the selected consultant. Contract approvals will be sought from the Finance Committee and Board of Aldermen as applicable in accordance with the City’s purchasing policy.

The City, through the Mayor, who is the awarding authority and reserves the right to reject any and all qualifications or parts of qualifications; to waive any defects, information, and minor irregularities; to accept exceptions to these specifications; to award contracts or to cancel this request if in the City’s best interest.

INFORMATION FOR VENDORS:

The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here, Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that you give yourself sufficient time and at least one (1) business day before due date to begin the uploading process and finalize your submission. Copies are also available on the City’s website in the Purchasing section within the

Bids section. If a vendor chooses to submit their qualifications outside of Bonfire, the following are alternate options:

If a vendor chooses to submit their qualifications outside of Bonfire the following are alternate options:

Paper: Submission one (1) copy and one digital copy on a USB drive in sealed envelope(s) or package(s) clearly marked "RFQ0026-012126 Architectural & Engineering Services for the Nashua Public Library".

Qualifications must be submitted in the format provided and address the item(s) specified in the RFQ package.

Regardless of the method of submission, qualifications must be received no later than 1:00pm on Wednesday, January 21, 2026 in the Purchasing Department; City Hall, 229 Main Street, Room 11, Nashua, NH 03061. Postmarks or other timestamps will not be accepted in lieu of actual delivery. Vendors can use whatever delivery mechanism it chooses as long as it remains clear that the vendor is responsible for submissions prior to the date and time.

The time of receipt shall be considered when a qualification has been officially documented by the Purchasing Department, in accordance with its established policies, as having been received at the location designated above.

https://nashuanh.bonfirehub.com/portal/?tab=openOpportunities https://www.nashuanh.gov/DocumentCenter/View/28837/Bonfire-Process-Overview---Vendor-Registration https://www.nashuanh.gov/DocumentCenter/View/28838/Bonfire-Process-Overview---Vendor-Submission

The City accepts no responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be the vendors responsibility.

Further details are available on the City's web site, www.nashuanh.gov, under Services; Bid Opportunities; Current Bids and on the Bonfire public on the due date and time. Results of the qualification opening will be posted on the City's website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Document RFQ0026- 012126) within twenty-four (24) hours of the opening.

Complete specifications and related documentation are available on our website, www.nashuanh.gov, under Services, Bid Opportunities, Current Bids; and on the Bid Express website. Refer to Document RFQ 0026-012126 and related documents. Please note paper copies of qualification documents are not available in the City’s Purchasing Office.

The City assumes no liability for the payment of costs and expenses incurred by any party in responding to this invitation for qualification. All qualifications become the sole property of the City of Nashua. This request for qualifications is not a contract and alone shall not be interpreted as such but rather serves as an instrument through which qualifications are solicited.

The timeline for this project is as follows:

Projected Timeline Date

Pre-Qualification Meeting Monday, January 05, 2026, 1:00 pm

Deadline for Vendor Questions Friday, January 09, 2026, 10:00 am

Vendor Question Answers Posted Wednesday, January 14, 2026, 3:00 pm

Qualifications Due Wednesday, January 21, 2026, 1:00 pm

Vendor Interviews TBD

There will be a optional pre-qualification meeting on 12/29/2025, at 1:00 pm in the Auditorium on the 3rd Floor at City Hall, 229 Main Street, Nashua, NH 03061. Attendance at this meeting is recommended for all wishing to submit a qualification for this project. The meeting is an opportunity for the City of Nashua to provide an overview of the project objectives.

Attendance at this meeting is recommended for all wishing to submit qualifications for this project; however, vendors who do not attend may submit questions in writing per the dates specified in this RFP.

Vendors are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be submitted in writing, citing the RFQ title/number, Page, Section, and must be received no later than Friday, January 09, 2026, by 10:00 am to:

229 Main Street, Nashua, NH 03060 purchasing@nashuanh.gov

The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will issue an addendum to clarify or modify this RFQ. Answers to vendor submitted questions and other addenda will http://www.nashuanh.gov/ be posted on the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids;

(Refer toRFQ0026-012126) and on Bonfire no later than Wednesday, January 14, 2026 at 3:00 pm

The City hereby notifies all vendors that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit qualifications in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable, can be or have been recycled, or are environmentally sound. Due consideration will be given to the purchase of such products. If you are proposing any such products which qualify, please so indicate in a cover sheet by item number and description. We are also conscious of energy use and encourage vendors to propose products that are energy efficient.

All qualifications are binding for ninety (90) days following the deadline for qualifications, or until the effective date of any binding resulting contract, whichever is later.

Qualifications must be submitted in the format provided and address the items specified in this request. The City may reject any or all of the qualifications on any basis and without disclosure of a reason. The failure to make such a disclosure shall not result in accrual of any right, claim or cause of action by any unsuccessful vendor against The City. The City reserves the right to waive any irregularities when the public interest will be served thereby. The City also reserves the right to negotiate any change or amendment in any qualification without soliciting further requests for qualifications if the action is necessary for the best interest of the City.

The City of Nashua will reject the qualification of any vendor who is presently debarred, declared ineligible or excluded by any Federal department or agency, and reserves the right to reject the qualification of any proposer who has previously failed to perform any contract properly for any purchaser, or to complete on time, contracts of a similar nature, who is not in the position to perform the contract, or who has neglected the payment of bills or otherwise disregarded its obligations to clients, purchasers, subcontractors, material men, or employees.

The City is exempt of all taxes. All qualifications must be FOB Nashua, NH. All vendors must comply with all applicable Equal Employment Opportunity laws.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit from a contractor who is in default on the payment of taxes, licenses or other monies due the City. Therefore, this request is void as to anyone who is in default on said payments.

Sincerely, Amy Girard City of Nashua Purchasing Manager girarda@nashuanh.gov http://www.nashuanh.gov/ mailto:girarda@nashuanh.gov

GENERAL REQUIREMENTS

A. To be eligible for an award, a vendor must be deemed "responsible". A responsible vendor:

• has the ability, capacity and skill to provide the goods or services required

• can provide the goods or services within the time frame specified

• has a satisfactory record of integrity, reputation, judgment and experience

• has sufficient financial resources to provide the goods or services

• has an ability to provide future maintenance and support as required

• providing the vendor has provided goods or services to the City, has developed a positive track record with the City

B. The successful vendor will be required to provide the City with certificates of insurance for coverage as listed below and endorsements affecting coverage required by the contract within ten (10) calendar days after the City issues the notice of award. The City requires thirty (30) calendar days written notice of cancellation or material change in coverage. The certificate and endorsements for each insurance policy must be signed by a person authorized by the insurer and who is licensed by the State of New Hampshire. General Liability, Employer’s Liability and Auto Liability policies must name the City of Nashua as an additional insured and reflect on the certificate of insurance:

• General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate

• $1,000,000 Combined Single Limit Automobile Liability (coverage must include all owned, non-owned and hired vehicles)

• Workers' Compensation Coverage in compliance with the State of New Hampshire statutes, $100,000/$500,000/$100,000

• Professional Liability: $1,000,000

All vendors and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281-A, "Workers' Compensation".

Vendor shall ensure that its activities and activities of its employees are in strict compliance with all applicable federal, state and local statutes, ordinances, regulations and rules, and permit requirements including without limitation, the Federal OSHA of 1970, as amended and the standards and regulations issued hereunder, and all other statues, ordinances, regulations, rules, standards and requirements of common law in relation to industrial hygiene and safety, and the protection of health and the environment.

C. The City also reserves the right to negotiate any change or amendment in any qualification without soliciting further qualifications if the action is necessary for the best interest of the City.

D. The City may conduct discussions with responsible vendors prior to selection. Successful vendors shall begin performance upon receipt of an executed contract and a valid purchase order issued from the City.

E. The City may reject any and all responses on any basis and without disclosure of a reason. The failure to make such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful vendor against the City.

F. After the initial designation of a vendor, City Staff will work with the selected vendor to negotiate final terms and conditions between the City and the successful vendors prior to the Contract Award. A draft contract is attached.

G. The vendor shall meet all requirements of the Americans with Disabilities Act.

H. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or subcontractors.

I. The vendor should understand that under the New Hampshire Right-to-Know Law, all documents submitted in response to this request, including financial information, are considered public information and will be made available to the public upon request, unless specifically exempted under the law.

J. Any vendor submitting a qualification may appeal a pending award prior to award by the City. The appellant must:

a. Submit a written protest to the City’s Purchasing Manager within five (5) business days after the qualification opening.

b. Describe, in the written protest, the issues to be addressed on appeal

c. Post, with the written protest, a bond with a surety meeting the requirements of General Condition

5.02 authorized to do business in this state or submit other security in a form approved by the City who will hold the bond or security until a determination is made on the appeal.

d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant’s bid, up to a maximum bond or other security amount of $250,000.00.

e. Not seek any type of judicial intervention until the City has rendered its final decision on the protest.

The City will stop award actions until after the City’s Purchasing Manager has responded in writing to the protest. If the appellant is not satisfied with the response, the appellant may then protest to the Board of Aldermen, who will render a final decision for the City. No award protests will be heard by the Board of Aldermen unless vendor has followed the appeal process.

If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant. If the appeal is denied or not upheld, a claim may be made against the bond for expenses suffered by the City because of the unsuccessful appeal.

The City is not liable for any costs, expenses, attorney’s fees, loss of income, or other damages sustained by the appellant in an appeal process.

K. The City assumes no liability for the payment of costs and expenses incurred by any vendor in responding to this request. All qualifications become the sole property of The City. This is not a contract and shall not be interpreted as such but rather serves as an instrument through which qualifications are solicited.

PROJECT SCOPE

The project area and scope of work is defined in the project scope of work attached as Appendix A

Working on behalf of the City, the vendor shall be consistent with State and Federal statutes and be an advocate for the City throughout the project.

QUALIFICATION PROCESS & RESPONSE

The RFQ response should be fully self-contained, and concise, and display clearly and accurately the capabilities, knowledge, experience, and capacity of the vendor to meet the requirements of the project and the qualifications.

Vendors are encouraged to utilize methods they consider appropriate in communicating the required information.

At a minimum, this will include submission of the information requested below:

A. Vendor description and project team

a. Vendor firm name, business, address, website address and contact information

b. Year established, number of employees, office locations, etc.

c. Vendor firm specialties: list your firm's area(s) of expertise

d. Identify a project manager and all key project personnel and provide their direct contact information. No key staff member will be reassigned without written approval by the City.

e. Identify minority or women-owned business status

B. Qualification Sheets

Completed bid sheets must be submitted on vendors company letterhead utilizing the format provided in RFQ. and must include:

a. Qualification Form

b. Qualifications Statement

c. References: include at least 3 professional references (business name, contact, email address & phone number). References may be contacted as part of our preliminary bid review to assist project committee in assessing vendor qualifications. Current City of Nashua personnel and elected officials shall not be used as references.

d. City Projects: Provide a list of project awards vendor has received from the City of Nashua in the past 5 years. Please include project detail, City department and City project lead.

e. The Scope of Work section of the qualifications should explain the Scope of Work as understood by the vendor and detail the approach, activities, and work products. Your qualifications shall also include and identify suggested revisions and improvements to the Scope of Work that might benefit the project either efficiently or financially.

f. Any additional information that the vendor considers pertinent for consideration should be included in a separate section of the qualifications. The City solicits a statement about why the vendor feels its approach would be the most cost-effective to the City.

C. General Submission Requirements

a. Responses to this RFQ shall be submitted on 8.5 inch by 11 inch sheets.

b. If submitting via paper, responses shall be bound.

c. Pages will use one inch minimum margins and font size shall be eleven points (minimum) and should be double-side printed.

d. There is no page limit, however it is noted that relevance and brevity shall be considered during the evaluation of the submittals.

e. Qualifications submitted electronically via Bid Express are preferred. If you choose to submit a paper response, then one hard copy and an electronic copy on a USB device shall be submitted.

QUALIFICATION REVIEW/EVALUATION

Qualifications shall be evaluated by specific criteria set forth in this RFQ. All qualifications considered responsive shall be evaluated for completeness of data provided, support for all claims made, and the overall approach taken.

The objective is to select a vendor, through the outlined evaluation process, whose qualification is judged to be in the best interest of the City.

A. INITIAL REVIEW-SUBMITTED QUALIFICATIONS

All qualifications will be initially evaluated to determine if they meet the mandatory requirements.

1) The qualification must have been received on or before the specified deadline.

2) The qualification must be complete, in the required format, and comply with all the material requirements of this RFQ.

3) Vendors must provide references as outlined.

Failure to meet these requirements may result in a rejected submission. No submission shall be rejected, however, if it contains a minor irregularity, defect, or variation if the irregularity, defect, or variation is considered by the City to be immaterial or inconsequential. In such cases, the vendor will be notified of the deficiency and given an opportunity to correct the irregularity, defect, or variation, or the City may elect to waive the deficiency and accept the submission.

B. CRITERIA FOR SELECTION

All qualifications received from vendors will be reviewed and evaluated by a committee of qualified personnel. This committee will recommend for selection the qualification that most closely meets the requirements of the RFQ and is the most advantageous to the City. The City reserves the right to accept or reject any and/or all offers, to waive any and/or all formalities, to clarify any discrepancies in the qualification and to award a contract in the best interest of the City.

Contract(s) will be awarded based on a competitive selection of qualifications received. A review committee comprised of city stakeholders will be conveyed to evaluate the qualifications and provide a recommendation.

Below please are specifics as to how the qualifications are weighed for decision making purposes.

1) Qualifications and experience of project team

2) Past performance and service on similar projects and responses from client references

3) Proposed Project Completion Dates

4) Overall quality of Submission

5) Classification as a disadvantaged business enterprise

These criteria will be used to evaluate, rate, and rank the qualifications received. The City may choose to interview the top three respondents following ranking or immediately select a vendor from the qualifications submitted.

Criteria

Qualifications and Experience:

• Respondent must demonstrate adequate experience in the following areas: qualification, general experience and technical competence of the project team

• Experience with similar type/size project

• Feedback from References with projects similar in size & scope

• Expertise and resources that can perform the necessary tasks required to deliver results.

• Bidder must provide information that demonstrates they possess the technical expertise that is required for this scope of work

Overall Impression of Submission

• Organization, clarity, conciseness and thoroughness.

• Approach to the scope of services and statement of works

• Proposed project schedule

Additional Considerations (applicable only when not in conflict with state or federal guidelines)

• Qualification as a DBE

• Qualification of a Local preference

• Use of Environmentally sound products in proposed solution

ADDITIONAL CONSIDERATIONS:

The vendor selected shall be expected to comply with all applicable federal and state laws in performance of services. The consideration of all qualifications and subsequent selection of the successful vendors shall be made without regard to race, color, sex, age, handicap, religion, political affiliation or national origin. Services provided by the successful vendor shall be rendered through a Professional Services Contract, which has been included.

Respondent vendors must identify any exceptions or objections it has to the City’s sample Standard Form of

Agreement, General Conditions, Supplementary Conditions documents.

The City may from time to time revise the above listed documents. The City will not accept or entertain any exceptions or objections to the above listed documents at any time after qualification submittal except and only to the extent the City subsequently makes a material change to a substantive provision of the above listed terms and conditions.

The submission must declare that it is made without collusion with any other person or entity submitting a qualification pursuant to this RFQ

Disclosure of any potential conflict or statement that there are none to the best knowledge of the vendor(s). Also, vendor(s) should state its intention to conform to the no conflict provisions of the RFQ .

Prospective applicants who have any questions regarding this opportunity may contact:

Amy Girard|Purchasing Manager City of Nashua | Administrative Services Division 229 Main Street | Nashua, NH 03060 Email: purchasing@nashuanh.gov Ph: 603-589-3332

Appendix A

Scope of Services

The City of Nashua, NH is seeking qualification submittals for the provision of Architectural and Engineering

Services for a proposed Library addition and associated renovation and improvements. The selected firm will be expected to work in a highly collaborative manner with stakeholders to develop and define a final building program and inspirational and functional design, help define a construction budget (in conjunction with an owner’s project manager and construction manager both hired separately, and concurrently by the City at the same time as this solicitation), provide high quality collateral materials to assist in the marketing of the project and ultimately create construction documents while also providing construction administration services during the physical construction phase/effort.

In the lead up to this procurement, a feasibility study was undertaken, which shall act as the underlying guiding document and specifically option #2 as laid out in the report.

The following are additional details on the intended phases of services:

Programming

The programming phase will involve the identification of space needs and attributes, and will culminate in the development of specific space requirements and a clear understanding of the types and sizes of spaces that will be included in the new facility. This phase will involve collaboration with various stakeholders, and will comprise of user group interviews, focus group discussions, and regular consultation with leadership. Up to three (3) program outline scenarios will be presented based on possible variations in use of the facility. Each scenario will be accompanied with an order of magnitude estimate of probable cost. The architect will assist the City and the

City’s Construction Manager in vetting each scenario and in understanding the business case and probable cost for each.

*The goal of this effort will be to get the “look and feel” of each option without actual final design work.

**The expectation is this effort will build-on the previous work done

Conceptual Design and Estimates

The conceptual design phase will narrow the options developed in the programming phase to one which will be carried forward to final design that will include development of specific plans that address the program requirements, adjacencies and proximities, site constraints, infrastructure needs, and site circulation recommendations. Documents should be of sufficient detail and quality to allow for reliable conceptual estimating and to enable the City and stakeholders to make key decisions prior to entering into subsequent design phases.

This initial draft should be accompanied by a conceptual estimate (prepared by the City’s Construction Manager) for the City’s use in establishing a total project budget.

Fundraising & Tax Credit Collateral

The selected firm will provide graphics and written design narrative information to support donor packages and

Tax Credit Applications with high quality illustrations and 3-D color renderings for use with the City’s fundraising and development finance efforts.

Schematic Design:

Based on the approval of the Conceptual Design Documents (Preferred Option) and incorporating review comments and adjustments authorized by the City to the program, schedule or construction budget, prepare a

Schematic Design to visually describe the program and the design, within defined construction cost.

Meetings:

• Conduct meetings as required to review the Schematic Design and review initial options under consideration and present the preferred design at the conclusion of the Schematic Design process.

• Determine preliminary approach to structural, mechanical, electrical, plumbing, theatrical, and other engineered systems or disciplines including landscaping, civil or site work necessary.

• Concurrent with the submission of the Schematic Design Documents, collaborate with the Construction

Manager in preparing a detailed estimate of construction costs.

• Participate in value engineering sessions to evaluate the Project design and recommend value enhancements to be incorporated during subsequent phases.

• Collaborate with the Construction Manager to develop project schedule for implementation and implementation strategy for preferred option.

• Presentation of Schematic Design. Record, evaluate and respond to comments. Identify changes which will be incorporated into the design of the Project during Design Development phase.

Deliverables:

• Schematic Design Documents and collaborate on estimate of construction costs.

• Supplementary drawings and illustrations to demonstrate the design elements, including site plan, floor plans, sections, elevations, perspectives, details, etc. Materials will also include 3D visualizations, presentations, etc. as required to support meetings and presentations.

• Outline Specifications that indicate major systems, structural design criteria, construction safety, environmental design, site work analysis including soils and boring reports as required, and material choices which provide information necessary to communicate the function and appearance of the project.

Design Development:

Based on the approval of the Schematic Design Documents and incorporating review comments and adjustments authorized by the City, the selected consultant shall further develop the design of the Project. The consultant shall provide the following Design Development services.

The Design Development Documents will include:

• Preparation of Design Development Documents resolving remaining design issues.

• Establish final scope and preliminary details for construction, materials, staging, audio/visual system, theatrical lighting, and other fixtures and furnishings.

• Develop the structural, mechanical, electrical, fire protection and other systems to be used and coordinate these systems.

• Prepare draft specifications for all components of the Project.

• Concurrent with the submission of the Design Development Documents, collaborate with the

Construction Manager to provide a detailed estimate of construction cost.

• Participate in value engineering sessions to evaluate the Project design and recommend value enhancements to be incorporated.

• Prepare and deliver a Design Development presentation to the City.

• Review of equipment and products with City stakeholders as necessary to complete the work. Record, evaluate and respond to comments. Modify the Design Development Documents to incorporate comments and identify changes which will be incorporated into the design during the Construction Documents phase.

• Support of the Project through, attendance and participation at hearings and meetings for fundraising, permitting, and community approvals to construct this Project.

• Collaborate with the Construction Manager for detailed project schedule development.

• Define all site improvements, including location, dimensions, and materials

• Develop utility designs to support the facility, including sizing all lines and connection points

• Assist Construction Manager in their preparation of draft applications for all permits and approvals necessary to complete the work proposed for the project, including utility connections, Public

Improvements, etc.

Meetings:

• Conduct meetings with the City and stakeholders as required to review the Design Development.

• Prepare and deliver a Design Development presentation to the City and prepare a written response to the review comments. Identify changes which will be incorporated into the design of the Project during the

Construction Document phase.

• Design Development plans, draft specifications.

• Supplementary drawings and illustrations to demonstrate the design elements of the Project, including sections, elevations, perspectives, details, etc. These materials will be used as the basis of design review presentations to the City, the community, and others. Materials will also include 3D visualizations, presentations, etc. as required to support meetings and presentations.

Construction Documents:

Upon direction from the City, proceed with the development of the design to a 100% complete level.

The Final Design Documents will:

• Based on the approved Design Development Documents prepare Construction Documents including detailed designs and final specifications for all components of the Project.

• The Construction Documents shall incorporate the City and stakeholders’ review comments and any further adjustments in the scope of the Project and the budget and shall detail all construction requirements for the Project.

• The Construction Documents shall be developed in such a form as to constitute the basis of the bid

Documents and allow for competitive bidding of the work.

• The Construction Documents shall be submitted to the City at 50% and 100% completion.

• Drawings shall fully document the scope of the work and details for the Project and shall be fully coordinated with all other drawings and with the specifications. Define all site work and improvements, including location, dimensions, and materials

• Review Construction Documents with the City and other stakeholders. Record, evaluate and respond to

City’s comments based on the review of 50% Construction Documents. Modify the Construction

Documents to correct any errors and deficiencies.

• Update detailed Project schedule for implementation.

• Develop utility designs to support all site improvements, including sizing all lines and connection points

• Prepare final specifications for all components of the project

• Assist the Construction manager with their final applications for all permits and approvals necessary to complete the work proposed for the project, including utility connections, Public Improvements

Commission, etc.

• The City plans to utilize REVIT on this Project to help the Construction Manager improve efficiency and quality, manage coordination of systems with the existing structure, improve schedule, and reduce costs.

REVIT modeling shall be implemented in the project and a coordinated model shall be made available for use by the Construction Manager for their additional 3D coordination purposes.

Meetings:

• Conduct meetings with the City, and others as required and/or requested.

• Prepare and deliver a Construction Document presentation at 50% and 100% to the City and prepare a written response to the review comments. Identify changes which will be incorporated into the Final

Design of the project.

• “Progress Set” of Construction Documents to be submitted to the City at 50% completion.

• Final Construction Documents (100% completion) – Full drawings and specifications, stamped by appropriate professionals, for the bidding, award, and construction of the project

• Supplementary drawings and illustrations to demonstrate the design elements of the Project, including sections, elevations, perspectives, details, etc. These materials will be used as the basis of design review.

Bidding and Award:

The selected consultant will assist the City and Construction Manager with the selection of sub-contractors to construct the Project, including:

• Responses to RFIs and other inquiries about the contract documents from prospective bidders

• Review of bids and recommendations on bid award

• Preparation of a set of conformed documents, reflecting all changes and additional information developed during the contractor selection process

Construction Administration Services:

The selected consultant will be required to support City’s Project Manager by the following activities:

• Attendance at weekly site meetings

• Participation in site visits as necessary

• Provide support to the City’s Construction Manager

• Responding to RFIs

• Review and approve or reject of all of contractor’s submittals, such as shop drawings, product data and samples as well as proposals for alternates, substitutions or VE changes.

• Prepare Change Orders and Construction Change Directives, with supporting documentation and data for

Owner’s approval and execution in accordance the Contract Documents.

• If required, interpret and decide matters concerning the performance of the Contractor pursuant to the

Contract Documents and advise the contractor of the need to correct or repair work that fails to fully conform to the Contract Documents.

• Review, certify and process the Contractor’s schedules of values and applications for payment in accordance with the Owner’s procedures.

• Make recommendations to City to reject work that does not conform to the Contract Documents.

Nashua Public Library Plan:

Renovate Existing Building + New Addition

Brief Background or Orientation

Constructed in 1970, the Nashua Public Library is a 57,000 square foot building located along the banks of the Nashua River, in downtown Nashua, NH. Constructed of a cast-in-place exposed concrete frame with brick masonry infills and single-pane metal frame windows, the building is of a distinct character consistent with its time. The main upper level, at grade with an entry plaza and adjacent parking contains the building entry, circulation desk, local history room, children’s program area and stack spaces. The lower level contains staff offices, event and meeting spaces, collections and general storage.

Other than a 2017 renovation of the lower level meeting rooms and as-needed envelope repairs, the building has not seen a major renovation or infrastructure upgrades since it opened.

In 2022 the Library hired designLAB Architects lead a consultant team to assemble a Building Assessment Report outlining the current condition of the building’s systems, recommended improvements and associated projected costs.

Using the Building Assessment Report along with other strategic planning documents the Library undertook a Feasibility Study in 2024 to develop to help develop a roadmap for moving forward. The Study concluded in the summer of 2025 develop four (4) possible alternatives. After soliciting community feedback and presenting the various outcomes to the Board of Aldermen the consensus of the Library Board of Trustees was to pursue alternative number 2 as proposed in the Feasibility Study.

Existing Building Location

The facility is located at 2 Court Street, Nashua, NH. The neighborhood presents as commercial/downtown in nature. Court Street runs off of Main Street and leads to Temple Street. On the opposite side of 2 Court Street is the Nashua River. The facility is accessed from a small one-way street to the building’s furthest west point. To its east is a surface parking lot and to its immediate south is an open park area that is underutilized and slated for reinvestment with a new park. On the other side of the open space / park area is 14 Court Street a municipally owned building that is home to the Streeter theater (a local community black-box theater). To the North is the Nashua River and an adjacent Riverwalk.

Based on Assessment the Overall Conclusion

As further outlined on the building assessment report, the majority of the building’s systems are either at, or beyond their useful service life and in need of replacement, representing a substantial future renovation and capital investment for the City.

At 50-years old, this is a pivotal movement in the history of the Nashua Public Library. While there is a clear need for a significant infrastructure upgrade to the existing building, an opportunity exists to consider a broader approach, repositioning the existing building as a major civic asset and source of community pride for the City of Nashua that represents the best of 21st-century library programming within a state-of-the-art, forward thinking and energy-efficient renovated building.

Initial Scope of Work Necessary Undertake Alternative #2

Addition

• Demolish a portion of the existing building and replace with new addition

• New addition creates dual entry sequence from parking lot and plaza

• New addition also creates new exterior building expression (glass + cladding)

• A new monumental stair through the building is introduced to intuitively connect levels

• Youth services is expanded and located on middle level

• New entrance and program area at lowest / river level

• Dispersed meeting + large gathering spaces

Design Principles Guiding the Design Effort

As the design process begins the following Design Principles will be used to guide the project

Functional and structural principles

• Safety and code compliance: The building must meet all safety standards and building codes.

• Durability and maintenance: Materials and construction methods should be durable and easy to maintain for long-term performance.

• Accessibility and universal design: The design must be accessible to all users, regardless of age or ability.

• Flexibility and future-proofing: The building should be adaptable to future changes in needs and technology.

Community and public realm principles

• The design process should be grounded in community input and prioritize local needs and perspectives.

• The building's placement and design should respond to its specific location, including existing historic structures and natural assets.

• The design should prioritize and enhance the pedestrian experience, with features like inviting entrances, public plazas, and connections to surrounding adjacent land

Sustainability and environmental principles

• The design should aim to minimize its environmental impact.

• Incorporate sustainable design techniques to reduce energy consumption and carbon footprint, such as efficient HVAC systems and solar power (i.e. Solar Ready).

• Use sustainable and recycled materials where possible to reduce the impact on natural resources.

Design and aesthetic principles

• The building's architecture should be sensitive to its context and create a positive visual impact.

• The design should clearly distinguish between library areas and non-library area to create a sense of place and distinction.

Timeline

• Seeking to Start Design Now FY26 and design throughout FY27 and Begin Construction in Spring / Summer of 2027 (July 1st 2027 or FY28)

Preliminary Cost Estimates

• The preliminary cost estimates without any design associated with the project puts it at $38.1M to $44.0M (call it $44.0M at this point in time). As design begins a more refined figure will be developed.

Chart Outlining Funding Scenarios (Please See 2nd Column)

Funding:

• The source of funds for design & other miscellaneous consultant work necessary was appropriated in the general fund to undertake due diligence, feasibility and building assessment work

• A Bond Authorization has been issued for design services to start design. An additional bond authorization will be necessary to finish design and for the Construction phase of the project and we believe we’re looking at a project cost in the $45.0M range, but this will get clearer as time goes on.

• This project went before the Capital Improvement Committee and is in the FY’6 CIP and submitted for the FY’27 CIP.

Operational Condition:

• It is the current plan and intention to keep the Library “open” and providing services to the general public. The project needs to be conceptualized and undertaken with this fundamental tenant in mind. The Library could be relocated and services provided at a satellite location, but these details will need to be discussed very early on in the project planning phase.

Immediate Next Step:

• Convene Joint Committee on Infrastructure & Board of Police Commissioners to begin the design phase

Reference Documents

Library Facility Assessment Report

Library Facility Assessment Presentation

Minutes of Special Board of Aldermen with Presentation On Library Renovation

Library Strategic-plan - 2022-2024 https://nashualibrary.org/DocumentCenter/View/100/Facility-Assessment-Report https://nashualibrary.org/DocumentCenter/View/102/Facility-Assessment-Presentation https://nashuanh.portal.civicclerk.com/event/4259/files/agenda/8545 https://nashualibrary.org/DocumentCenter/View/123/Strategic-plan-2022-2024-?bidId=

Purchasing Department

Administrative Services Division 229 Main Street - Nashua, NH 03060

(603) 589-3330 Fax (603) 594-3233

Qualification Form

1. The undersigned vendor proposes and agrees, if this submission is accepted, to enter into an agreement with the City in the form included in the RFQ documents to perform all work as specified or indicated in the documents for the prices and within the times indicated in this RFQ and in accordance with the other terms and conditions of the documents.

2. Vendor accepts all of the terms and conditions of the advertisement or Request for Qualifications and

Instructions to vendors. The qualifications will remain subject to acceptance for 90 days after the day of qualification opening, or for such longer period of time that vendor may agree to in writing upon request of OWNER.

3. In submitting this qualification, vendor represents, as set forth in the Agreement that:

A. Vendor has examined and carefully studied the documents and the following Addenda, receipt of all which is herby acknowledged.

Addendum No. Addendum Date

4. Vendor is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and performance of the project.

5. The documents are general sufficient to indicate and convey understanding of all terms and conditions for performance of the work for which this qualification is submitted.

6. Vendor has correlated the information known to Vendor, information and observations obtained from the RFQ in the documents, and all additional examinations, investigations, explorations, tests, studies, and data with the documents.

IFB # RFQ 0026-012126

Description: Architectural & Engingeering Services for the Nashua Public Library Renovation & Addition

This qualification is submitted to: City of Nashua

Purchasing Department

229 Main Street, City Hall

Nashua, NH 03061

7. Vendor has given written notice of all conflicts, errors, ambiguities, or discrepancies that Vendor has discovered in the RFQ documents, and the written resolution thereof by the City is acceptable to Vendor.

8. The RFQ Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance of the work for which the qualification was submitted.

9. Vendor further represents that this qualification is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Vendor has not directly or indirectly induced or solicited any other Vendor to submit a false or sham submission: Vendor has not solicited or induced any individual or entity to refrain from submitting; and vendor has not sought by collusion to obtain for itself any advantage over any other submitter or over the City.

Submitted by:

Company Name:

Name of Individual:

Title:

Address:

Phone:

Email:

Authorized Signature: Date:

Printed Name & Title:

AG 1 of 4

CONTRACT FOR PROFESSIONAL SERVICES

TITLE

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060

AND

and its successors, transferees and assignees (together “Professional Engineer”)

NAME AND TITLE OF PROFESSIONAL ENGINEER

ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time to time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are both necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed, ready, willing and able to perform and render the services hereinafter described;

NOW, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and are made part of this contract:

Exhibit A--General Conditions for Contracts Exhibit B--Scope of Services, Contract Time, Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes prior negotiations, proposals, representations or agreements, either written or oral. Any other documents which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the written change order or the fully executed City of Nashua Purchase Order shall control over the terms of the Proposal.

AG 2 of 4

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional Engineer shall furnish all services, equipment, and materials and shall perform all operations necessary and required to carry out and perform in accordance with the terms and conditions of the contract the work described.

DESCRIPTION OF WORK:

3. PERIOD OF PERFORMANCE. Professional Engineer shall perform and complete all work by which date shall only be altered by mutually approved written agreement to extend the period of performance or by termination in accordance with the terms of the contract.

Professional Engineer shall begin performance upon receipt of an Executed Contract and a valid Purchase Order issued from the City of Nashua.

4. COMPENSATION. Professional Engineer agrees to perform the work for a total cost not to exceed

The Contract Sum shall include all items and services necessary for the proper execution and completion of the Work.

Unless Professional Engineer has received a written exemption from the City of Nashua, Professional Engineer shall submit monthly requests for payment for services performed under this agreement in accordance with the values stated in the Agreement. Such requests shall be supported by such data substantiating the Professional Engineer’s right to payment as the City of Nashua may reasonably require. Professional Engineer shall submit monthly requests for payment for services performed under this agreement shall be submitted as follows:

� Electronically via email to VendorAPInvoices@NashuaNH.gov

OR

� Paper Copies via US Mail to:

City of Nashua, City Hall

Accounts Payable

229 Main Street

Nashua, NH 03060

Please do not submit invoices both electronically and paper copy.

AG 3 of 4

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month and must include a detailed summary of the expenditures reported in a form that supports the approved budget. Specifically, Professional Engineer agrees to provide the following with each request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number, a listing of…