FBI Enterprise Technology BAA_4.1.26.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

BROAD AGENCY ANNOUNCEMENT

FBI ENTERPRISE TECHNOLOGY

BROAD AGENCY ANNOUNCEMENT

Effective from 5/17/2023 – 05/16/2027

Revision, date April 1, 2026

I. INTRODUCTION

Broad Agency Announcements (BAAs) are solicitation methods for Research and Development (R&D) efforts that provide for full and open competition in accordance with Federal Acquisition Regulations (FAR) 6.101(b)(3)(ii)(A). BAAs are established in FAR 35.102 and are authorized for the acquisition of basic and applied research and that part of development not related to the development of a specific system or hardware procurement.

The objective of this BAA is to encourage participation by science and technology firms and educational institutions in meeting FBI Research and Development goals for innovative ideas and approaches for research that is general in nature.

This BAA establishes a Two-Step process under the provisions of FAR 6.101(b)(3)(ii)(A). which provides for the competitive selection of research proposals. The following information is relative to Step-One, which is the call for submission of white papers. The FBI will contact those offerors whose white papers are selected to proceed to Step-Two and provide instructions for completing the second step. Step-Two is submission of a formal proposal. DO NOT submit a formal proposal until requested by the FBI Contracting Officer.

II. PROBLEM SET AREAS

Refer to Attachment A – FBI ENTERPRISE BAA PROBLEM SETS for a description of the Problem Set Areas to be addressed under this BAA.

III. GENERAL INFORMATION

A. Response Date & Email Address This announcement will remain open until 05/16/2027, unless superseded, extended, cancelled, or replaced. White papers may be submitted at any time during the BAA open period to BAA@FBI.GOV. The Government also reserves the right to issue Calls against this BAA calling attention to a particular topic and specifying dates for white paper submission. Offerors are responsible for monitoring the Government Point of Entry websites at https://sam.gov and https://www.biz.fbi.gov for any amendments to this announcement.

This announcement does not commit the Government to pay for the preparation of white papers.

The cost of preparing a response to this announcement is not considered an allowable direct charge to any resulting award.

White papers submitted after the specified response date will not be reviewed or considered further under this announcement.

B. Anticipated Awards The Government anticipates multiple FAR-based awards under this BAA. The FBI may award any appropriate contract type under the FAR. However, the FBI is under no obligation to make any awards in response to the white papers submitted. The FBI reserves the right to award all, some, or none of the white papers and subsequent requested proposals received under this BAA.

The funded amount and period of performance for each white paper selected for award may vary depending on the research area and the technical approach to be pursued by the offeror. Offerors may submit white papers on more than one Problem Set Area. The FBI may make selections anytime during the BAA open period and up to six months following the closing date of this BAA for white papers submitted during the BAA open period.

C. Funding Availability FBI has an undefined amount of funding to support this effort. Should funding not be available to fund a solution to a given problem set, the Government will retain the submissions up unto six months post expiration of the BAA to revisit when funding becomes available.

D. North American Industry Classification System (NAICS) Code The NAICS code for this announcement will vary by problem set with a small business size standard fluctuating by NAICS (Applies to contracts only.)

E. System for Award Management (SAM):

SAM may be accessed at https://www.sam.gov. All Offerors responding to this announcement must:

Be registered in the SAM prior to submission of a white paper;

Maintain an active SAM registration with current information at all times during which it has an active Federal award or a white paper under consideration; and Provide its Unique ID and DUNS number in each white paper or proposal it submits to the agency.

F. Period of Performance The period of performance for each white paper and resultant contract (if selected for award) may vary depending on the research area and the technical approach.

Submissions for problem sets may contain options periods as part of the technical approach.

G. Communication Information The Contracting Officer shall be the only point of contact for official communications regarding this announcement. All communications regarding this announcement should be UNCLASSIFIED and submitted via email to BAA@FBI.GOV. DO NOT EMAIL CLASSIFIED INFORMATION. If classified communication is necessary, send an unclassified email to the address listed above for instructions.

Capabilities statements or inquiries into unrelated actions will not be reviewed nor responded to by the Government. All communications shall be limited to problem sets identified in this BAA.

Offerors are reminded that only Contracting Officers are legally authorized to commit the Government.

H. Partnerships

Offerors may propose subcontracting and teaming arrangements. Offerors shall disclose in their white paper if the solution involves Industry-Academia or Industry-Government partnerships.

The FBI highly encourages partnering among industry and Government with a view toward speeding the incorporation of new science and technology into fielded systems.

I. Security Requirements In general, white papers and awards under this announcement are expected to be submitted and performed at the UNCLASSIFIED level. Any offeror planning to propose a CLASSIFIED approach will need to obtain FBI approval prior to submission of a white paper by sending the request to BAA@FBI.GOV. If approved, instructions will be provided on how to submit the CLASSIFIED information.

Offerors are advised that any effort requiring contractor personnel to access FBI IT Network or Systems will require personnel to be clearable to the Top Secret (TS) level. Depending on the systems that may need to be accessed, the resultant contract may require the ability to obtain access to Special Compartmented Information (SCI) which can only be obtained at the FBI by signing non-disclosure agreements and passing a polygraph examination.

J. Other Conflicts of Interest All offerors must identify, analyze, and disclose any potential or actual Organizational Conflict of Interest (OCI) that exist as a result of responding to this announcement. If a white paper is identified for potential award, offerors may be required to provide a mitigation plan for any identified potential or actual OCI.

K. Rights in Technical Data and Computer Software All offerors, to the maximum extent practicable, should appropriately define the respective rights to the Government regarding technical data and/or computer software to be delivered under the proposed effort. This includes both commercial and noncommercial items. If no restrictions to the Government’s use of technical data and/or computer software are intended, the offeror should so state. Rights may be negotiated prior to award.

IV. WHITE PAPER SUBMISSION GUIDELINES

A. Format Offerors submitting a response to a problem set have the option to provide a pre-recorded oral presentation and/or a written white paper. For purposes of this BAA, the term white paper applies to BOTH, responses submitted in a pre-recorded oral presentation or written format.

(1) Oral Presentations:

Oral presentations are permitted. The Government will accept pre-recorded oral presentation of the white paper submitted as a public or private video to the leading video sharing sites (Vimeo, Dailymotion or YouTube). Pre-recorded Oral Presentations shall not exceed 10 minutes in length.

(2) Written Format:

Written white paper submissions shall not exceed ten (10) pages (8.5 x 11 inches), have one-inch margins on all sides, and use a 12-point font. Any pages beyond these limitations will not be evaluated. The white paper shall be in Microsoft Word or Adobe PDF and shall not exceed the email size limitation of 10MB. Do not send password-protected files.

B. Content The following content requirements are applicable regardless of whether the response is submitted as a pre-recorded oral presentation or a written white paper. Offerors are responsible for marking proprietary information with the proper disclosures in accordance with FAR 52.215- 1(e)(1) and (2).

(1) Title Page (not included in page count) should be formatted as outlined below in submission email along with any attachments. The Subject line should follow this format: Company Name | DJF-23-1200-BAA-05172023. A salutation in the email is not necessary. The bulleted are followed by an acceptable email format:

White Paper Title Problem Set Identification # Name and address of the Company Company’s business size, including socio-economic category, if applicable Technical and Contracting Points of Contact, including name, telephone number, and email address Commercial and Government Entity (CAGE) code Date offer is submitted and duration of validity statement Non-proprietary abstract paragraph Company’s Facility Clearance level If CLASSIFIED submission, include Offeror’s address for forwarding classified material

(name, address, zip code), cognizant security office (name, address, zip code), and offeror’s security officer’s name and telephone number

Below, is an example of acceptable formatting of the above. It is important to format your submission email accordingly:

White Paper Title: Your Paper’s Title Problem Set: 1.6. Business Operations Company: Some Company Name, 123 Alexander St, Suite 133, Falls Church, VA.

23001 Size: Small, Veteran Owned Tech POC: Jason Roberts, (213) 324-1987, jason.roberts@somecompany.com Contract POC: Anne Ross, (415) 234-0987, anne.ross@somecompany.com

CAGE: 1KQX4

Submission Date: 05/22/23 until 01/01/24 Abstract: You can put in as much as two full paragraphs.

Facility: (If Applicable) S for Secret, TS for Top Secret, e.g. S/TS/SCI For Classified Submissions this additionally:

Mail: Jason Hogarth, 1847 Foster Lane, McLean, VA. 22033 FSO: Gary White, 1847 Foster Lane, McLean, VA. 22033 OSO: Sam Steal, (808)200-8541

(2) Project Description (included in page count): Describe technical objectives. Provide a short technical description of the concepts and plans to accomplish the technical objectives. Briefly describe the technology(ies) to be pursued in the effort and how they relate to the specific BAA problem set. Include the significance of the proposed effort to the advancement of scientific knowledge and its applicability and benefits to the FBI.

Identify the nature and extent of the anticipated results and deliverables and how the results will be demonstrated.

(3) Program Plan (not included in page count): Provide an overview of the project schedule, management plan, and how the plan will be executed (including methods for measuring work toward goals). Identify milestones, including deadlines for deliverables (such as hardware, software, and data items), for accomplishing technical objectives and specific accomplishments necessary to proceed on to the next task. Describe, in detail, the critical path of activities for the entire research project. Identify areas of risk and scientific uncertainties and describe resolution or mitigation approaches. Identify anticipated period of performance including any effort that could be segregated as options.

(4) Capabilities and Relevant Experience (not included in page count): Describe capabilities that are uniquely supportive of the technology to be pursued. Describe the facilities hosting the research activities and approach to safeguard and execute the tasks described, including the ability to protect controlled unclassified and classified data, as applicable to the research project. Identify the type of support, if any, the offeror requests of the Government, such as facilities, equipment, demonstration sites, software, personnel, or materials. Identify and provide resumes for the anticipated Program Manager and key personnel highlighting relevant education and experience related to the proposed research topic.

Identify research and development work performed within the past five years or underway within the company which may have direct application to the project. For any of these identified efforts provide a list that includes the title of the effort, contract number (if applicable), funding organization/company, a brief summary of the results, and how these projects will be leveraged to support the white paper solution.

(5) Rough Order of Magnitude (ROM) (not included in page count): The ROM shall reflect the best effort estimate of the total cost, including profit/fee. The ROM should be consistent with any dollar value or ranges, if any, specified in the announcement, as well as the level of work being proposed. Provide an excel spreadsheet including the information required in the below table for the entire period of performance and total project costs.

Base Period Option

Period 1 Option

Period 2 Total

Total Direct Labor Costs: $ -

Total Direct Materials Costs: $ -

Total Subcontract Costs: $ -

Total Other Direct Costs: $ -

Total Indirect Costs: $ -

Fee or Profit: $ -

TOTAL ROM: $ - $ - $ - $ -

The ROM shall also provide the below table summarizing estimated costs/price by task:

Base Period

Option Period 1

Option Period 2

Total

Task 1 <<Description>> Cost: $ -

Task 2 <<Description>> Cost: $ -

TOTAL ROM $ - $ -

V. EVALUATION INFORMATION

A. Evaluation Team The cognizant Program Officer and other Government scientific experts will review white papers and provide selection recommendations to the selection official. The selection official will reside in the FBI's Office of the Chief Information Officer (OCIO). When technical expertise is not available in house, the Government may use non-Government contracted support to assist in the evaluation and administrative handling of white papers submitted in response to this announcement. These individuals are bound by appropriate non-disclosure agreements and organizational conflict of interest statements to protect proprietary and source selection information. Non-Government advisors are limited to reviewing white papers and providing technical advice to the Government and are prohibited from making recommendations for selection. Submission of white papers in response to this BAA constitutes the offeror’s acknowledgement and consent to the use of non-Government personnel during the evaluation process. The Government will protect white papers and proposals submitted under this announcement in accordance with FAR 3.104-4 and 15.504.

B. Evaluation Criteria White papers will not be evaluated against each other since they are not submitted in accordance with a common work statement. The evaluation team will evaluate the white paper to determine its overall technical value and interest to the Government. Offerors that submitted white papers found to be of interest may be requested to submit formal technical and cost proposals by a specific date.

White papers will be evaluated against the following factors: Technical Approach, Capabilities and Relevant Experience, and the Rough Order of Magnitude. Technical Approach, Capabilities and Relevant Experience, and the Rough Order of Magnitude are all equal of importance.

(1) Technical Approach: The Government will evaluate the overall scientific and technical merits of the white paper and responsiveness to the topic (i.e., the degree of innovation, soundness of technical concept, Offeror's awareness of the state of the art and understanding of the scope of the problem and anticipated scientific impact within the field). The Government will consider the potential benefits of the effort to the FBI mission objectives and innovation potential. The Government will assess the feasibility of the project based on the anticipated program schedule/milestones and plan for managing the program, measuring and achieving goals, and reducing risks.

(2) Capabilities and Relevant Experience: The Government will evaluate the offeror’s research capabilities, including facilities and personnel, to demonstrate that the Offeror is able to safeguard controlled unclassified and classified (if applicable) information; the Offeror has proper facilities or related equipment (or identified Government furnished property) to support the effort; and the Offeror has knowledgeable and experience team to lead the effort. The Government will evaluate the Offeror’s experience performing projects supporting the proposed technology and the degree to which prior/current research efforts may be leveraged for the proposed solution.

(3) Rough Order of Magnitude: The ROM will be determined based on the sum of the total estimated direct labor costs, total estimated direct materials costs, total estimated subcontract costs, total estimated other direct costs, total estimated indirect costs and total estimated fee/profit.

VI. AWARD INFORMATION

Selection for award will be based on technical merit, importance to agency programs, and funding availability. The FBI Contracting Officer will notify offerors if their white paper was selected or not selected as part of Step 1. Notifications will state whether the entire white paper, or a portion of the white paper is being recommended for award as part of Step 1, resulting in moving to Step 2 submission of a formal proposal.

For each white paper selected as part of Step 1, the FBI Contracting Officer will contact the offeror with a request for formal proposal. The requires does not mean an award is assured, as availability of funds and successful negotiations are prerequisites for any award. DO NOT submit any proposal information until a request from an FBI Contracting Officer is received.

The FBI may make selections anytime during the BAA open period and up to six months following the closing date of this BAA for white papers submitted during the BAA open period.

Debriefings may be provided upon request.