0b DTMB-0427 Project Statement (Rev 04-26).pdf

DTMB-0427 (R 04/26)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/24383.TAP

PROPOSAL DUE DATE

Thursday, August 6, 2026, at 2:00 p.m.

CLIENT AGENCY

Department of Natural Resources (DNR) – Parks and Recreation Division (PRD)

PROJECT NAME AND LOCATION

Bill Nicholls Trail BN39-1 Culvert Replacement – DNR Stream Crossing Inventory Site BN39-1

PROJECT ADDRESS (if applicable) Ontonagon County, Greenland Township, T051N-R037W-Sect 15; 46.81 Lat; -88.99 Long

Directions: From the intersection of Highway M-38 and M-26 just east (roughly 2.3 miles) of Greenland, Michigan, go north on M-26 about 3.8 miles (shortly after the 2-lane uphill merges back to one lane) where a 2-track road on the right leads eastward. (NOTE: There is a similar but less-developed 2-track road at about 3.5 miles…bypass that one). Head NE down the 2-track 0.27 miles to a clearing where the road Y’s…bear right and go approx. 125 yds to where the road Y’s again…bear right and go approx. 40 yds to merge onto the Bill Nicholls (BN) Trail southbound. The BN Trail is a designated ORV trail. From that point, travel south on the BN Trail approx. 0.35 miles to where the powerline crosses. Roughly 110 yards further south along the BN Trial is the location of Site BN39-1. See attached photos.

Cell phone coordinates from April 2026 were: 46.81281 Lat, -88.98751 Long.

CLIENT AGENCY CONTACTS

Bryce LeBrun, UP Trail Planner lebrunb@michigan.gov Carly Graff, WUP Trails Specialist graffc1@michigan.gov

TELEPHONE NUMBER

906-631-7810 906-250-5818

DTMB - DCD PROJECT DIRECTOR AND FIELD REP

Tom Pawlowski pawlowskit@michigan.gov Travis Kilpela kilpelat1@michigan.gov

TELEPHONE NUMBER

517-242-0973 517-246-8801

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

No pre-proposal meeting and walk-through inspection will be conducted, however it is expected that a site visit by each firm will be conducted as standard professional practice but for the sake of flexibility each firm is allowed to do that reconnaissance on a timeline of their choosing prior to the proposal due date. Contact the Project Director via email with any questions…replies that add info or clarification will be shared via addendum on SIGMA-VSS. Vehicle access on the BN Trail should be limited in distance and duration and be single purpose, and use appropriate caution on the trail with lower speeds due to limited sight distances and other precautions (lights, flashers, parking at powerline to keep trail clear, etc.).

MANDATORY (Check box if Mandatory)

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

The Michigan Department of Natural Resources (MDNR) Parks & Recreation Division (PRD) is requesting professional engineering services for the design of a culvert replacement at the trail crossing of an intermittent stream. A trail slump exists at the outlet of the over-flowing stream (+/- 25’ below trail grade) due to the failed culvert. The location is identified as BN39-1. Details on the location, photographs and certain parameters for the site and structure are located on the Great Lakes Stream Crossing Inventory (https://great-lakes-stream-crossing-inventory-michigan.hub.arcgis.com/). Recent photos with location identifiers are included as attachments to this document.

mailto:lebrunb@michigan.gov mailto:graffc1@michigan.gov mailto:pawlowskit@michigan.gov mailto:kilpelat1@michigan.gov https://great-lakes-stream-crossing-inventory-michigan.hub.arcgis.com/

Prior to starting design, the PSC will be required to document existing conditions via a topographic survey.

As necessary, the PSC should evaluate site soils to determine suitability for meeting design loading requirements and scour resistance. In addition, the PSC shall be sure to incorporate SESC measures into the design; the SESC checklist shall be prepared and submitted by the PSC for plan review. The PSC should include a hydraulic analysis of the watershed and stream cross sections if believed to be necessary.

Note too that the trail at this location is wholly surrounded by private timber company property, and the design should keep work within the DNR-owned corridor. The new culvert shall be designed to withstand current trail traffic loading standards (AASHTO?). The trail is a designated ORV trail and a designated snowmobile trail (with groomer use). The PSC shall verify whether any utilities are present.

The MDNR will look to the PSC to determine a construction budget for the project during design. Even with determination of a budget with appropriate funding, anticipate that with the current bid climate that alternates will be requested to be identified if available. The MDNR desires the design for the project to be completed with the goal of bidding for construction in Spring 2027 if possible. Provide a proposed design schedule with the PSC Proposal.

SERVICES REQUESTED

The Professional Services Contractor (PSC) shall provide Phase 500 Final Design Services for the project in accordance with the DTMB’s PSC Billable Rate Not-to-Exceed Contract. The PSC shall include any required Phase 400 Preliminary Design tasks necessary to complete Contract Document development in the Phase 500 proposal technical summary.

Professional Services shall include, but are not limited to, the following:

1. The PSC shall gather and verify any available as-built information and document the existing site conditions as required to complete the project. Currently, no as built or construction information for the existing structure has been found to be available. The GLSCI source provides some limited information on culvert size and material type.

2. Phase 500 - Develop Contract Documents for bidding:

a. Contract Documents shall be created utilizing the current State of Michigan, Department of

Technology, Management, and Budget (DTMB), State Facilities Administration (SFA), Design and Construction Division (DCD), DC Spec General Conditions and the Master Spec format.

b. The Contract Documents shall meet the approval of MDNR and DTMB.

c. The Contract Documents shall meet all code and permitting agency requirements. PSC is to include application and procurement of EGLE permitting and submitting and completing a SESC plan review through DTMB-DCD.

d. PSC shall provide, at a minimum, virtual design meetings at Design Kickoff, 50% and 90% completion of Contract Documents. The PSC is responsible for the submittal of 50% and 90% Contract Documents and estimates for owner review a minimum of ten (10) working days prior to the proposed review meeting dates. 100% review documents shall be provided for owner review, but a 100% review meeting is not required.

e. PSC shall provide construction estimates for owner review at 50%, 90%, and 100%. Review of the construction budget will be required at the 50% and 90% design review meetings.

f. PSC shall provide a proposed schedule for design and construction with the proposal. The PSC shall provide active project management and maintain their proposed schedule of tasks and milestones including, but not limited to, critical project tasks such as consultation and other data collection tasks. The PSC’s schedule shall not only itemize and identify the critical project tasks, path, and correlation, but the PSC shall be proactive in identifying and implementing remedial actions necessary to get back on schedule if schedule slippage is encountered. Agency review task durations on the PSC’s schedule should not be considered flexible for gaining back time should schedule slippage occur. The schedule shall also allow for review time by all applicable permitting agencies, including EGLE and any other required permitting agencies. PSC shall be responsible for the development of phasing plans and/or a construction schedule recommendation.

PROPOSAL REQUIREMENTS:

Provide a complete Proposal (Technical and Cost) for all required Professional Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the PSC’s current DTMB Contract for Billable Rate Not-to-Exceed Professional Services, and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents.

1. Travel reimbursements and billing rates shall be in accordance with the SOM Standard Travel Regulations per the PSC Contracts.

2. PSC shall detail all labor required for each phase.

a. PSC shall provide clear documentation of the number of meetings proposed during the design phase and indicate which meetings will need to be on-site, if any.

3. PSC shall detail all reimbursable expenses for each phase.

a. List and include all field services and testing required for the proper design of the project as reimbursable expenses.

b. List and include all reimbursable expenses for permitting by EGLE.

c. List and include any additional permitting or testing anticipated to be required as reimbursable expenses.

ALLOWANCES:

Identify and itemize reimbursable and travel expenses in the PSC cost proposal as allowances. If a PSC feels these amounts are inadequate, they shall comment as such and explain why additional amounts are necessary. Allowances may include:

1. EGLE permit application: $1,000.

2. Topographic survey: $3,000

3. Soil boring/sampling: $3,000 (PSC include only if required)

4. Any other reimbursable expenses the PSC anticipates being required.

ADDITIONAL REQUIREMENTS:

1. Timely minutes from all meetings will be required per the PSC contract.

2. Timely inspection reports from all site inspections will be required per the PSC contract.

3. PSC to follow DTMB naming convention of including the DTMB file number on all project documents.

4. PSC shall provide sufficient back-up on all invoices for reimbursable expenses.

5. PSC shall provide a progress summary e-mail to the project team every two weeks for all phases prior to construction. Each progress summary shall document the prior two-weeks’ progress by the PSC and display the initial project schedule and current schedule status.

ATTACHMENTS:

1. 751/24383.TAP Culvert Site BN39-1 Location Map

2. BN39-1 Photos (culvert not shown)

3. BN39-1 Stream Crossing Inventory Printout

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS.

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4

• Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 25mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4 the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 92517, 92533, 92588

DESIRED SCHEDULE OF WORK

Design and permitting are desired to proceed at a reasonable and steady pace in 2026 to facilitate hopes of an ability to bid for the 2027 construction season. Anticipate the desire for early estimates of cost to facilitate agency preparation to put construction funding in place in the Fall 2026.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to the DTMB- DCD Project Director no later than 2:00 p.m., Eastern on Friday, July 31, 2026.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority:1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov