Requirements_for_NHIS_Centralized_Training.docx

Requirements for National Health Interview Survey (NHIS) Centralized Trainings September 12-14, 2018

· Pre-function area for registration

· Room to store materials for training (pallets)

· Sleeping Rooms

· Tuesday, September 11- 357

· Wednesday, September 12 – 653

· Thursday, September 13 - 318

· Friday, September 14 – 47

Meeting Space (7:30 A.M. – 5:00 P.M) 24 hour hold on all space, including breakouts

· One Ballroom (ballroom #1) needed on September 12, seating 350 classroom style (Details below) for session #1

· One Ballroom (ballroom #1) needed on September 13, seating 350 classroom style (Details below) for session #1

· One Ballroom (ballroom #2) needed on September 13, seating 350 classroom style (Details below) for session #2

· One Ballroom (ballroom #2) needed on September 14, seating 350 classroom style (Details below) for session #2 Total of 2 ballrooms needed (session #1 and session #2)

· 3 Breakout Rooms needed on September 12th (Details below)

· 3 Breakout Room needed on September 13th (Details below)

· 3 Breakout Room needed on September 14th (Details below)

· Wed September 12th (Session 1, Day 1) Group 1

· One ballroom #1, classroom seating for 350 or more

· 1 Podium w/Wireless Microphone and 3 Wireless Handheld Microphones

· 3 large screens and 3 LCD projectors to show one presentation

· One in-ballroom A/V Technician

· 3 breakout rooms (seating 125 each) from (classroom style), No AV services in ….ALL BREAKOUT ROOMS

· Thurs September 13th (Session 1, Day 2) Group 1

· One ballroom #1, classroom seating for 350

· 1 Podium w/Wireless Microphone and 3 Wireless Handheld Microphones

· 3 large screens and 3 LCD projectors to show one presentation

· One in-room A/V Technician in ballroom

· 3 breakout rooms (seating 125 each) from (classroom style), No AV services in ….ALL BREAKOUT ROOMS

· Thurs September 13th (Session 2, Day 1) Group 2

· One ballroom #2, classroom seating for 350

· 1 Podium w/Wireless Microphone and 3 Wireless Handheld Microphones

· 3 large screens and 3 LCD projectors to show one presentation

· One in-room A/V Technician in ballroom

· 3 breakout rooms (these will be the same breakout rooms from the morning) (seating 125 each) from (classroom style), No AV services in ….ALL BREAKOUT ROOMS

· Friday September 14th (Session 2, Day 2) Group 2

· One ballroom #2, classroom seating for 350 or more

· 1 Podium w/Wireless Microphone and 3 Wireless Handheld Microphones

· 3 large screens and 3 LCD projectors to show one presentation

· One in-ballroom A/V Technician

· 3 breakout rooms (seating 125 each) from (classroom style), No AV services in ….ALL BREAKOUT ROOMS

**Please note cities specified below are cities where the training attendees are coming from**

Group 1 Denver / Atlanta / LA Arrive: Tuesday Training Days: Wed/Thurs Depart: Thursday

breakout A breakout B breakout C Ballroom #1 breakout A in PM breakout B in PM breakout C in PM

Group 2 Chicago / NY /Philadelphia Arrive: Wednesday Training Days: Thurs/Fri Depart: Friday

breakout A in AM breakout B in AM breakout C in AM Ballroom #2 breakout A in PM breakout B in PM breakout C in PM

sleeping rooms ** approximate until we get final counts from the regions **

Chicago

NY

Philadelphia

Number of Sleeping Rooms by Date:

9/11/18 # Sleeping Rooms 357 9/12/18 # Sleeping Rooms 653 9/13/18 # Sleeping Rooms 318 9/14/18 # Sleeping Rooms 47

Total of 2 ballrooms large enough to hold about 350 people and 3-breakout rooms large enough to hold 125 people classroom style.

Cities Solicited are:

Boston, Massachusetts Denver, Colorado National Harbor, Washington DC Chicago, Illinois (DuPage and Cook Counties only) New Orleans, Louisiana

*All lodging and meeting space must be in same hotel.

*Accommodations must have full service restaurant on site.

The U.S. Census Bureau reserves the right to conduct an on-site inspection of offered facilities. Lodging rate must be equal to or less than Government per diem rate. Interested sources must hold an active registration in the System for Award Management (SAM.gov), and provide full company name, DUNS# and Cage Code with proposal submission, and reference Solicitation #09-18-LRS-3 in email subject. All responsible sources from the five (5) cities solicited, that can meet the requirements and provide items as listed in the attachment may respond to this solicitation by submitting cost and technical proposal, hotel contract, and descriptive literature via email to lisa.r.safewright@census.gov., by 4pm Eastern Time on Tuesday, June 5, 2018. Please email all questions to the email address above by 4pm Eastern Time on Tuesday, May 29, 2018. No phone calls will be honored. Q&A will be posted within 3 business days. Please reference Solicitation # 09-18-LRS-3 in the subject line of all correspondence. Award will be made on a best value basis, by Government Purchase Order, according to Simplified Acquisition Procedures. *Note, Weather/Travel/Airfare pricing/proximity from Regional Offices, will be factors in making the hotel and city selection.