09.03.24_Supp_NPTQ_-_Medialab_Solutions_Executed.pdf
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- Attached to
- AZ|CTR070563
- Contract number
- CTR070563
- Issued by
- Arizona
About this file
This is a Procurement Determination document from the Arizona Department of Health Services, specifically involving the Arizona State Public Health Laboratory (ASPHL). The document pertains to a contract with Medialab Solutions LLC (Supplier IV0000077598) and is dated August 28, 2024. The procurement is being processed under the authority of A.R.S. § 41-2535 and A.A.C. R2-7-D301, with a determination that competition is not practicable for this procurement.
The contract is for a Quality Management System with a total value of $52,200.00 over a five-year term, with an additional $19,200.00 being added to the existing contract. The system is a cloud-based platform designed for clinical laboratories to maintain compliance with accrediting body requirements. The current procurement adds 50 user logins for the Compliance and Continuing Education module and 10 new user logins for the Molecular Exam Simulator module, which provides simulated certification exam preparation. The Arizona State Public Health Laboratory aims to transition all laboratory sections to this system by 2025 to streamline processes and move from hardcopy to electronic documentation while maintaining regulatory compliance.
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PROCUREMENT DETERMINATION
Procurements Not Exceeding $100,000; Not Practical to Quote
REFERENCE
Date: August 28, 2024
Bureau/Program: Preparedness – Arizona State Public Health Laboratory (ASPHL)
Req/Contract Number: CTR070563
Supplier: Medialab Solutions LLC, IV0000077598
Description: Quality Management System
Amount: $ 19,200.00 Five (5) year Term
Amount Spent YTD (including this purchase): FY25 YTD $0.00 + contract total spend $52,200.00 = $52,200.00
AUTHORITY
A.R.S. § 41-2535. Procurements not exceeding a prescribed amount; small businesses; simplified construction procurement program; A.A.C. R2-7-D301 Applicability.
DETERMINATION
In accordance with A.A.C. R2-7-D301(4), the undersigned has determined that competition is not practicable for this procurement.
RATIONALE
The Arizona State Public Health Laboratory (ASPHL) Bureau Chief has set a goal for all laboratory sections to transition to one quality management system for document and nonconformance management to leverage cost savings and increase efficiencies. In 2019, the ASPHL utilized MediaLab to build part of the laboratory's federally mandated safety orientation and refresher training programs. MediaLab is a comprehensive cloud-based system designed for clinical laboratories that makes it easier to maintain compliance with accrediting body requirements.
On January 16, 2024, a Not Practical to Quote (NPTQ) determination was executed to cover $33,000 over a five
(5) year period to ensure that the embedded system continued operations. Contract CTR#070563 was then established from the NPTQ determination. Currently, the ASPHL requires fifty (50) additional user logins for the Compliance and Continuing Education module, and ten (10) new user logins for the Molecular Exam Simulator module. The Molecular Exam Simulator module is a new addition to the contract that provides simulated questions with feedback to help laboratory staff prepare for their professional certification exams. Once all laboratory sections have fully transitioned to MediaLab in 2025, the ASPHL plans to implement other MediaLab modules to streamline processes and transition from hardcopy to electronic documentation to maintain regulatory compliance. It is not practicable to quote for these additional and new modules, as they are add-ons to a service currently under contract with ASPHL. This supplemental NPTQ is to add an additional $19,200.00 to bring the contract total spend to approximately $52,200.00 over five (5) years to ensure the embedded system continues to
Katie Hobbs | Governor Jennie Cunico | Cabinet Executive Officer / Executive Deputy Director
150 North 18th Avenue, Suite 530, Phoenix, AZ 85007-3247 P | 602-542-1025 W | azhealth.gov Health and Wellness for all Arizonans be operatable and allows for additional module purchases to maintain compliance with federal and accrediting body requirements.
DOCUMENTATION
This determination shall be placed in the procurement file.
Date
Procurement Officer Signature
Procurement Date
Katie Hobbs | Governor Jennie Cunico| Cabinet Executive Officer / Executive Deputy Director
150 North 18th Avenue, Suite 530, Phoenix, AZ 85007-3247 P | 602-542-1140 F | 602-542-0883 W | azhealth.gov Health and Wellness for all Arizonans
Kaitlin Burreson Digitally signed by Kaitlin Burreson Date: 2024.08.28 12:58:35 -07'00'
| 2024-09-03T11:30:46-0700 | |
| Kristine Newton |
File details come from the government source that posted it. Updated .