09 15BRRC26R00000011 Sample Bank Notification Letter.pdf
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- 15BRRC26R00000011
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This document is a template for a sample bank notification letter to be issued by offerors responding to a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services. The letter serves to authorize banking institutions referenced in the offeror's proposal to disclose financial information to the BOP's contracting staff during the pre-award financial capability evaluation process, which is required under the Federal Acquisition Regulation.
The template instructs offerors to send this letter to their identified bank references prior to proposal submission, designating a specific point of contact at the financial institution who possesses knowledge of the offeror's financial status. The letter assures the bank that any inquiries regarding the offeror's financial standing will be limited in scope, general in nature, and will only be conducted by authorized BOP contracting personnel. The offeror must fill in placeholder fields including the RFP number, service location, bank contact name, and point of contact information for questions. This is a procedural template document without substantive contract requirements.
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SAMPLE BANK NOTIFICATION LETTER
(This letter or a similar letter should be issued to any bank references as outlined in your
Business Proposal, Section L.) Dear _______________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) __________ for the procurement of Residential Reentry Center services in ____________________.
The Federal Acquisition Regulation requires that prior to award of a Federal contract, the
Contracting Officer determine if the apparent successful offeror has the financial capability of completing an awarded contract.
W e have included information pertaining to your institution to the BOP as part of our proposal.
In the event you are contacted for information on our financial standing you are hereby authorized to respond to those inquiries.
You are advised that the information requested is general in nature and will only be requested by authorizied contracting staff from the BOP.
W e have identified Mr./Ms. ____________________ of your institution as the point of contact based on their knowledge concerning our financial status. Your cooperation is appreciated.
Any questions may be directed to ____________________.
Sincerely,
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