08 15BRRC26R00000011 Sample Client Notification Letter.pdf
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- 15BRRC26R00000011
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This is a template for a sample client notification letter used by contractors responding to a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) for Residential Reentry Center services. The letter is intended to be issued to all prospective past performance references identified in the contractor's Business Proposal, Section L.
The letter notifies past performance references that they may be contacted by the BOP as part of the source selection evaluation process. It authorizes the references to respond to inquiries about work performed by the contractor and explains that while information provided may be released to the contractor's organization, Federal Acquisition Regulation (FAR) Subparts 15.306(e)(4) and 15.506(e)(4) prohibit the release of the names of persons providing reference information. The letter identifies specific points of contact from the reference organization and requests honest and candid information about the contractor's performance. The letter cites the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, which requires the BOP to place substantial emphasis on past performance as a source selection factor.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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