09 15BRRC26R00000004 Sample Bank Notification Letter.pdf
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- Solicitation number
- 15BRRC26R00000004
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This is a template for a sample bank notification letter to be issued by a federal contractor responding to a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services. The letter serves as authorization for bank references to disclose financial information about the offeror to the BOP during the contractor evaluation process.
The letter informs the bank that the contractor has included the bank's institution as a financial reference in their proposal and authorizes the bank to respond to inquiries from authorized BOP contracting staff regarding the offeror's financial standing and capability to complete the contract. The letter identifies a specific point of contact at the bank based on their knowledge of the offeror's financial status and requests the bank's cooperation in responding to general inquiries about the offeror's financial condition. This notification is required under the Federal Acquisition Regulation, which mandates that contracting officers verify the financial capability of apparent successful offerors prior to contract award.
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SAMPLE BANK NOTIFICATION LETTER
(This letter or a similar letter should be issued to any bank references as outlined in your
Business Proposal, Section L.) Dear _______________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) __________ for the procurement of Residential Reentry Center services in ____________________.
The Federal Acquisition Regulation requires that prior to award of a Federal contract, the
Contracting Officer determine if the apparent successful offeror has the financial capability of completing an awarded contract.
W e have included information pertaining to your institution to the BOP as part of our proposal.
In the event you are contacted for information on our financial standing you are hereby authorized to respond to those inquiries.
You are advised that the information requested is general in nature and will only be requested by authorizied contracting staff from the BOP.
W e have identified Mr./Ms. ____________________ of your institution as the point of contact based on their knowledge concerning our financial status. Your cooperation is appreciated.
Any questions may be directed to ____________________.
Sincerely,
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