08 15BRRC26R00000004 Sample Client Notification Letter.pdf
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- Solicitation number
- 15BRRC26R00000004
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This is a sample client notification letter template intended for use by contractors responding to a Federal Bureau of Prisons Request for Proposals for Residential Reentry Center services. The letter serves as a template to be distributed to past performance references identified in the contractor's Business Proposal, Section L, and should be customized with specific recipient and contact information.
The letter informs prospective references that the contractor is responding to a BOP RFP and requests their authorization and participation in the past performance evaluation process. It explains that the BOP places substantial emphasis on past performance as a source selection factor under the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, and that client references will be contacted during evaluation. The letter identifies specific points of contact from the reference organization and assures references that while their feedback may be released to the contractor's organization, Federal Acquisition Regulation provisions prohibit disclosure of the names of individuals providing reference information, thereby encouraging candid assessment of the contractor's performance.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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