082612 JFHQ J9 Suite Remodel AFBv2.pdf

OSA-AFB-1 pg. 1

REV 7/2025

ADVERTISEMENT FOR BIDS

Design / Bid / Build State of Colorado

Department of Military & Veterans Affairs

Notice Number: IFB1 2026000202 Project Number: 082612 Project Title: JFHQ J9 Suite Remodel Estimated Project Cost: $78,000.00

NOTICES

1. For all projects with a total dollar value above $150,000 Notice of Final Settlement is required by C.R.S. §38-26-107(1). Final Settlement, if required, will be advertised in the same location as the original solicitation.

2. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

3. All respondents accept the conditions of this AFB, including but not limited to, the following:

a. All submittals shall become the property of the State of Colorado and will not be returned.

b. Late submittals shall not be evaluated.

c. The State reserves the right to reject any or all proposals on the basis of being unresponsive to this AFB or for failure to disclose requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

4. The respondent has reviewed Appendix F and by responding has agreed that the terms and conditions of the sample Contractor’s Design/Bid/Build (D/B/B) Agreement (SC-6.21) and General Terms and Conditions of the Contractor’s Design/Bid/Build Agreement (SC- 6.23) are expressly workable without reservation. Any exceptions to the contract must be communicated formally in writing before the bid closes.

5. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

OSA-AFB-1 pg. 2

6. Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the total Bid.

PROJECT OVERVIEW

The Department of Military and Veterans Affairs (DMVA) is soliciting bids from qualified contractors for the J9 Suite Remodel project at the Joint Force Headquarters (JFHQ), 2-Story Building, 6848 S Revere Parkway, Centennial CO 80112.

The J9 Directorate was established in 2022 and is the one stop for Colorado National Guard (CONG) members and their families to access prevention, response, and readiness services. The J9 suite (3,900 SF) is located on the north side of the first floor of the 2-Story Building and consists of 10 offices, 18 cubicles and 1 conference room. The construction project aims to refresh the look of the suite by replacing the carpet and cubicles, enlarging the entrance and constructing new walls to enclose a new 250 SF breakroom area within the existing open office. Electrical and mechanical work are included to ensure new cubicles are powered and supply adequate air flow to the breakroom. (Please note that the new carpet, baseboard and loose furniture including cubicles are purchased by the Owner.) Contractors shall include all labor, materials, equipment, and coordination necessary for full implementation.

Scope of Services

The scope includes the renovation of the J9 suite in the 2-Story Building in compliance with ADA Standards for accessible Design 2024 International Building Code (IBC) and 2017 International Code Council (ICC) Accessibility Guidelines

Design & Planning

• Obtain all necessary permits and approvals from regulatory agencies.

Demolition & Site Preparation

• Demolish parts of walls to achieve the new layout.

• Ensure all electrical and mechanical systems are assessed before construction begins.

• Owner will remove existing cubicles and loose furniture in the open work area before construction begins.

Construction & Installation

• Construct new walls with electrical outlets.

OSA-AFB-1 pg. 3

• Move the existing entrance door out to create a larger entry space.

• Provide power to new cubicles and other furniture (cubicles and furniture are purchased by Owner.)

• Provide conduits and wall boxes only for data (data wires are provided and installed by Owner’s supplier.)

• Provide adequate air flow to the newly enclosed breakroom.

There will be three alternates included in this project:

• Alternate #1 involves removing the existing carpet tiles and rubber base in the Open Office and installing new carpet tiles and rubber base purchased by Owner.

• Alternate #2 involves removing the existing carpet tiles and rubber base inside the enclosed offices and conference room and installing new carpet tiles and rubber base purchased by Owner.

• Alternate #3 involves painting existing walls inside the Open Office (the painting of new walls is included in the Base Bid.)

MINIMUM REQUIREMENTS

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested bidders should be prepared to show evidence of the following to be considered as qualified, as a minimum:

1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.

2. The bidding contractor must have been in the same business, under the same name for the last two (2) years.

3. Demonstrated specific contracting experience in projects of similar scope and complexity for at least two (2) projects each in excess of $50,000.00 (hard costs), utilizing the expertise present in their Colorado Office; and Attended and signed in at the Mandatory Pre-Bid Conference

Firms meeting the minimum requirements may obtain the bidding documents on the website accompanying this advertisement.

Bid documents may be obtained directly from See Jia Ho at seejia.ho.nfg@army.mil.

Verify your request by calling (720) 219-0582.

mailto:seejia.ho.nfg@army.mil

OSA-AFB-1 pg. 4

MANDATORY PRE-BID CONFERENCE AND SITE TOUR

A mandatory Pre-Bid Meeting will be held at:

Building Address: JFHQ, 2-Story Building, 6848 S Revere Parkway CO 80112 Room: J9 Office – Conference Room Date/Time July 1,2026 at 9:00 AM

This is a secure facility. Allow up to 15 minutes for entry. Use entrance on the west side of the facility along Revere Parkway. Please bring a business card that lists your email address.

SCHEDULE

The following is a tentative schedule of events for the Bid Submittal process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum.

Advertisement for Bids Issued June 25, 2026 Mandatory Pre-Bid Conference and Site Tour July 1, 2026 at 9:00 AM Request for Clarifications Due July 14, 2026 at 10:00 AM Final Addendum Issued (anticipated) July 17, 2026 at 2:00 PM Bid Submittals Due (date and Time) July 23, 2026 at 10:00 AM Public Bid Opening July 23, 2026 at 10:05 AM Award Intent Notification (anticipated) July 2026 Contracting July 2026 Contract Approval (anticipated) August 2026 Anticipated Construction Start August 2026 Anticipated Construction Finish September 2026

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email or posted on ColoradoVSS website. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

QUESTIONS, CLARIFICATIONS AND ADDENDA

Owner changes initiated to this AFB will be issued under numerically sequenced addenda.

Owner initiated changes to this AFB will be posted in the form of addenda on ColoradoVSS.

Questions and requests for clarifications regarding this project shall be submitted before the deadline listed in the above Schedule to kimberlie.smith@dmva.state.co.us. Questions posted to VSS will NOT be accepted.

mailto:kimberlie.smith@dmva.state.co.us

OSA-AFB-1 pg. 5

Communication regarding the project during the procurement, outside of this submission process or scheduled procurement milestones is not permitted.

POINT OF CONTACT/CLARIFICATION

Name: Kimberlie Smith, Contracts Manager Phone: 720-250-1542 Email: kimberlie.smith@dmva.state.co.us

Name: See Jia Ho, Project Manager Phone: 720-219-0582 Email: seejia.ho.nfg@army.mil

Name: Domenick Scarimbolo, State Delegate Phone: 303-517-9468 Email: domenick.j.scarimbolo.nfg@army.mil

BIDDING

Bids shall be submitted on the required bid form as indicated on the Information for Bidders document (SBP-6.12) in Appendix B1.

An electronic copy of the sealed bid submittal is due July 23, 2026 and shall be received no later than 10 AM (MD/ST), and shall be submitted/accepted via via Box.com at the following address:

https://colorado.app.box.com/f/fac496352d25422da6f87575c3dca134

Attach the bid as a file. Bids sent by other methods will not be accepted. The file folder must be titled in the following format with your company name.

CompanyName_082612_JFHQ J9 Suite Remodel

Bid Forms and Appendices to be included with bid submittal:

Cover memo addressing contracting experience minimum requirement (1 page) Bid Form (SBP-6.13) Bid Bond (SBP-6.14) Bid Alternates (SBP-6.131) Direct Labor Burden Calculation (SBP-6.18)

Late bid submittals will be rejected without consideration. The State of Colorado assume no responsibility for costs related to the preparation of bid submittals.

BID OPENING

Opening of the bid submittals will be a conference call public bid opening.

A conference line will be issued when the first addendum/answers are posted.

OSA-AFB-1 pg. 6

Virtual public bid opening will take place at the date and time identified in Schedule.

BID OPENING