FCC Yazoo City FY27 Q1 Food Service Combined Synopsis.pdf

Combined Synopsis/Solicitation FCC Yazoo City FY27 Q1 Food Service

Subsistence

1. General Procurement Metadata Summary

Procurement Parameter Value / Detail

Notice ID: 08242026

Requirement Title: FCC Yazoo City FY 2027 1st Quarter Food Service Subsistence Requirements

NAICS Code: 311999 – All Other Miscellaneous Food Manufacturing

Product Service Code (PSC): 8945 – Food, Oils, and Fats

Set-Aside Restriction: Total Small Business Set-Aside (100%)

Contract Type: Firm-Fixed-Price (FFP)

Quote Submission Deadline: September 11, 2026, at 11:00 AM CST

Delivery Cut-Off Window: On or before October 19, 2026

Primary Point of Contact (POC): C. Tate, Supervisory Contract Specialist — c3tate@bop.gov

2. Description of Requirements & Logistics

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

The Federal Bureau of Prisons (BOP), Federal Correctional Complex (FCC) Yazoo City, Mississippi, intends to secure a Firm-Fixed-Price (FFP) contract for the delivery of food service subsistence, dry goods, frozen meats, poultry, and special dietary/religious menu items. All deliverables must strictly meet national Bureau of Prisons specifications.

FOB Destination Delivery Address:

FCC Yazoo City Food Service Warehouse 2225 Haley Barbour Pkwy Yazoo City, MS 39194

Strict Institution Delivery Hours:

All deliveries must be made between the hours of 7:30 AM and 2:30 PM CST, Monday through Friday.

Deliveries will not be accepted on weekends or Federal Holidays. All shipments must be coordinated with the institution's warehouse manager at least 48 hours prior to transit arrival to secure an intake slot. Deliveries must be completed in full on or before the strict seasonal cut-off date of October 19, 2026.

3. Evaluation and Award Criteria

The government intends to award a firm-fixed-price purchase order on a single or multiple line-item basis to the responsive and responsible offeror(s) whose quote conforms to this combined synopsis/solicitation and represents the Lowest Price Technically Acceptable (LPTA) alternative. The following distinct factors will be weighed during evaluation:

• Technical Acceptability: Quotes will be reviewed to verify that proposed items meet the precise brand name, case weight, volume, processing, and packaging descriptions requested in the underlying food specifications. Non-conforming products or substitutions without prior authorization are subject to technical rejection.

• Price: Proposed line-item pricing must remain firm throughout the performance period. Extended totals and unit prices must be logically balanced and accurate.

• Past Performance: The Government will evaluate the offeror's history of delivery reliability, quality control, and execution performance on recent contracts of a similar scope, size, and complexity. This review relies on references, internal institutional history, and data gathered through the Contractor Performance Assessment Reporting System (CPARS). In accordance with FAR 15.305(a)(2)(iv), an offeror without a record of relevant past performance, or for whom information on past performance is not available, will not be evaluated favorably or unfavorably on past performance and will receive a Neutral rating.

4. Quote Submission & Strict Excel Spreadsheet Instructions

To be considered for an award, all prospective vendors must submit comprehensive quotes that fully satisfy the metadata framework detailed in Section 1. Offerors must strictly adhere to the following procedural criteria:

• Instruction Compliance: Please adhere to the Terms and Conditions included as well as the instructions listed on the Excel Spreadsheets. Please read all instructions listed on line items. Failure to do so could result in the bid being non-compliant and rejected.

• Rejection Policy: In accordance with FAR 14.404-2 Rejection of individual bids, all bids should be completed on the Excel spreadsheets provided with no alterations to the line items or the Excel spreadsheet layout.

• Data Entry Restrictions: Only information explicitly requested should be added to the spreadsheet, placed either directly next to the item descriptions or next to the total price fields.

• Submission Routing: Email all completed spreadsheets and remit exclusively to c3tate@bop.gov only.

The email subject line must include Notice ID 08242026 when submitting a bid. Failure to do so will deem the bid unacceptable and lead to immediate disqualification.

CRITICAL NOTICE ON DEADLINES: All quotation packages must be received via electronic mail at the address listed above no later than September 11, 2026, at 11:00 AM CST. It is the sole responsibility of the vendor to verify successful electronic transmission. Quotes received after this exact calendar window and hour will be classified as late, deemed non-responsive, and will not be reviewed for award.

5. FAR Provisions & Clauses

The selected commercial provisions and clauses apply directly to this combined synopsis/solicitation. Clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of a clause can be accessed online via the Acquisition.gov FAR Homepage.

Provisions and Clauses Incorporated by Reference:

• FAR 52.203-13 – Contractor Code of Business Ethics and Conduct (DEV)

• FAR 52.212-1 – Instructions to Offerors – Commercial Products and Commercial Services (NOV 2025)

• FAR 52.212-3 – Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2026)

• FAR 52.212-4 – Contract Terms and Conditions – Commercial Products and Commercial Services (DEV)

• FAR 52.219-6 – Notice of Total Small Business Set-Aside (NOV 2020)

• FAR 52.225-1 – Buy American—Supplies (OCT 2022)

Provisions and Clauses Incorporated in Full Text:

FAR 52.223-23 – Sustainable Products and Services (DEV) (MAY 2024)

(a) Definition. As used in this clause, "sustainable product or service" means a product or service that meets statutory or agency sustainable acquisition requirements, including but not limited to biobased products, recycled-content products, energy-efficient products, and water-efficient products.

(b) Requirement. The Contractor shall ensure that sustainable products and services are utilized, delivered, or furnished under this contract to the maximum extent practicable, consistent with performance requirements, cost-effectiveness, and technical feasibility.

(c) Compliance. Product labeling, certifications, and packing materials delivered under this subsistence requirement shall conform to the mandatory environmental purchasing criteria established by federal directives and standard commercial item descriptions.