08.09_Solicitation_Attachment 4 - Technical Exercise.pdf
PDF 272 KB Posted
- Attached to
- Government Purchase Card Automated System Federal contract opportunity
- Solicitation number
- 192121FLMURQ0027A
- Issued by
- Immigration and Customs Enforcement
About this file
This document contains a technical exercise attachment for a solicitation seeking an automated purchase card system. The solicitation is seeking a commercial off the shelf purchase card system that can integrate the DHS1501 form, establish rules for separation of duties and documentation requirements, and provide notification and tracking of purchase card requests as they route through the approval process. Offerors must demonstrate through a live technical exercise how their solution would intake, process, approve, track, and close out a purchase request based on the sample DHS1501 form provided as an attachment. The exercise must show how the system is accessed, how a request is created and routed for approval, how catalog and partial receipt features function, and how searches and reports like pending requests are performed.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 192121FLMURQ0027A A000001 Solicitation Terms and Conditions Revised.pdf | ||
| 1922FLMURQ0027A Amendment A000001.pdf | ||
| 08.10_A000001_Vendor Questions - Government Response.pdf | ||
| 08.09_Solicitation_Attachment 2 - Terms and Conditions.pdf | ||
| 08.09_Solicitation_Attachment 3 - Vendor Questions.docx | DOCX document | |
| 08.09_Solicitation_Attachment 1 - SOW.pdf | ||
| 08.09_Combined Synopsis - Solicitation.pdf |
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Text version
Attachment 4 U.S. Department of Homeland Security (DHS) Technical Exercise Office of the Acquisition Management (OAQ) RFP# 192121FLMURQ0027 Investigations and Operations Support Dallas (IOSD)
7701 N. Stemmons Freeway, Suite 300, Dallas, TX 75247
TECHNICAL EXERCISE
The Offeror shall perform a live Technical Exercise that demonstrates how the Offeror’s solution would intake and process an action in the format of the below DHS Form 1501 from initiation through administration and closeout. All fields of the DHS Form 1501 (1-39) shall be addressed. The Technical Exercise demonstration must be live. It shall not be pre-recorded and simply played back during the oral presentation/technical demonstration.
The Technical Exercise demonstration shall include:
• Showing how users access the system
• Create a request (Note: the DHS Form 1501 is the current request and an example is provided below)
• How the request is routed through the system o Requestor initiates o Supervisor Approval/Local Approval o Funding Official Approval o Approving Official Approval o Cardholder makes the purchase o Receiver Receives the purchase o Close out the request, attaching files
• Demonstrate how a punch out/catalog system works o Create a Favorite list
• Demonstrate how the system logs/tracks actions for request (Example: Request was created on, request was approved on); tracking the routing of the request
• Demonstrate how to print the request and the attachments associate with the request
• Demonstrate how a partial receipt is captured on the request
• Demonstrate the search function
• Perform a report function:
o Pending Requests
The contractor shall also discuss during the Technical Exercise how the solution is capable of:
• Integrating the DHS1501 Form (see below)
• Integrating with the agency’s bank hierarchy structure
• Establishing Rules:
o Separation of Duties o Reminder notification for recurring expenses o Requiring supporting documentation/attachments o Reminders to close out requests o Email notifications o Any other unique features
• Retention and how to access the requests when they are archived/closed
• Matching capability when reconciling bank charges
• Audit alerts for administrators
• Financial tracking and how it works
DHS Form 1501
File details come from the government source that posted it. Updated .