08 15BRRC26R00000021 Sample Client Notification Letter.pdf
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- Solicitation number
- 15BRRC26R00000021
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This is a sample client notification letter template issued by a contractor responding to a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) for Residential Reentry Center services. The letter is designed to be sent to prospective past performance references identified in the contractor's Business Proposal, Section L.
The letter informs clients that they may be contacted by the BOP to provide reference information regarding work performed by the responding contractor. It authorizes these clients to respond candidly to inquiries, while noting that Federal Acquisition Regulation Subparts 15.306(e)(4) and 15.506(e)(4) prohibit disclosure of the names of persons providing reference information. The letter identifies specific points of contact from the client organization and requests honest feedback about the contractor's past performance, which the BOP emphasizes as a substantial source selection factor under the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091. The template includes blank fields for the client name, RFP number, location, identified points of contact, and contact information for questions.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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