08 15BRRC26R00000007 Sample Client Notification Letter.pdf
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- Solicitation number
- 15BRRC26R00000007
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This document is a sample client notification letter template for contractors responding to a Federal Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services. The letter is intended to be issued to prospective past performance references identified in the contractor's business proposal (Section L) and serves to authorize those references to participate in the BOP's evaluation process.
The letter notifies past performance references that the BOP, in accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, places substantial emphasis on past performance as a source selection factor. The letter authorizes the reference organization to respond to inquiries from the BOP regarding work performed by the contractor and requests honest and candid information about the contractor's performance. The letter identifies specific points of contact within the reference organization and notes that while information provided may be released to the contractor's organization, Federal Acquisition Regulation Subparts 15.306(e)(4) and 15.506(e)(4) prohibit the release of the names of persons providing reference information. The template includes blank fields for the recipient's name, RFP number, location, specific points of contact, and contact information for questions.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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