08 15BRRC25R00000043 Sample Client Notification Letter.pdf
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- 15BRRC25R00000043
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This document is a sample client notification letter intended for past performance references related to a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) for Residential Reentry Center services. The letter is designed to be issued to prospective references as part of a business proposal, and it authorizes those references to provide candid performance information about the proposing organization.
The letter references the Federal Acquisition Streamlining Act, specifically noting that the BOP places substantial emphasis on past performance as a source selection factor. It advises potential references that while the information they provide may be released to the proposing organization, federal regulations prohibit disclosing the names of individuals providing reference information. The document includes placeholders for specific details such as the RFP number, location of services, and contact persons, indicating it is a template to be customized for a specific proposal submission.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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