08 15BRRC25R00000036 Sample Client Notification Letter.pdf
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- 15BRRC25R00000036
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This document is a Sample Client Notification Letter for a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) for Residential Reentry Center services. The letter is designed to be sent to prospective past performance references as part of a business proposal submission. The document emphasizes the BOP's focus on past performance as a key source selection factor, in accordance with the Federal Acquisition Streamlining Act.
The letter authorizes potential references to provide candid information about the proposing organization's performance if contacted during the evaluation process. It highlights specific regulatory protections, noting that while reference information may be released to the proposing organization, the names of individual reference providers must remain confidential under Federal Acquisition Regulation guidelines. The letter is intended to facilitate honest feedback from client references for the RFP related to Residential Reentry Center services in a specified location.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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