08 15BRRC25R00000029 Sample Client Notification Letter.pdf
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- 15BRRC25R00000029
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This document is a Sample Client Notification Letter intended to be issued to prospective past performance references for a Department of Justice, Federal Bureau of Prisions (BOP) Request for Proposals (RFP) for Residential Reentry Center services. The letter is designed to authorize and request client references to provide candid performance feedback in accordance with the Federal Acquisition Streamlining Act, which emphasizes past performance as a key source selection factor.
The letter explains that while reference information may be released to the proposing organization, federal regulations prohibit disclosing the names of individuals providing reference details. The document provides a template for identifying specific points of contact within a reference organization who can comment on the proposing entity's work performance, and requests their cooperation in responding to potential evaluation inquiries about the contractor's past performance.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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