08 15BRRC25R00000005 Sample Client Notification Letter.pdf
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- Solicitation number
- 15BRRC25R00000005
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This is a sample client notification letter template for vendors responding to a Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services in Las Vegas and surrounding areas. The letter is intended to notify past performance references that they may be contacted by the BOP during the evaluation process.
The template instructs vendors to inform their references that the BOP places substantial emphasis on past performance in source selection, as required by the Federal Acquisition Streamlining Act. It authorizes references to provide candid feedback while noting that the identities of reference providers will remain confidential per FAR regulations. The letter includes spaces to fill in specific details like reference names, points of contact, and solicitation numbers.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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