07925_RFI-1.docx

Request for Information (RFI) Paint and Paint Supplies

4/15/2025

REQUEST FOR INFORMATION (RFI) #1

Paint and Paint Supplies

ANNOUNCEMENT

The State of Washington is in the process of developing specifications for architectural paint. This will include architectural paint for both exterior and interior use as well as primers. This will include painting supplies as well. The state is seeking to create a new statewide contract.

BACKGROUND

This statewide contract is for [good or service] by State Agencies and qualifying organizations who have signed the Contracts Usage Agreement (CUA). A list of CUA members is available at CUA Members.

Expected sales is unknown as this will be a new contract.

QUESTIONS

1. Scope and Categories. Looking for vendor community feedback on the specifications and product listings to determine if what is being proposed can be met as well as offer an opportunity for vendors to provide any industry standards that would better meet these requirements.

The document has three sections:

· Paint Specifications

· Paint Product Listing

· Paint Supplies

The above are the proposed specifications and product groupings that require vendor feedback.

2. Delivery. Please describe your general approach to delivery services. Is there a minimum order required? Do you use in-house delivery options or use commercial delivery or another option?

As part of the RFI response, please identify any areas of confusion or challenges in meeting any of the listed specifications.

RFI PROCESS

Responses to this RFI should be submitted electronically to the RFI Coordinator listed below no later than April 28, 2025, 11:59 pm.

A response to this RFI is not a mandatory requirement for participation in any subsequent solicitations released by the State of Washington. The results of this RFI may be used in development of future solicitations. All business community communications concerning this RFI must be directed to the RFI Coordinator.

Jaime Bacon RFI Coordinator Dept. of Enterprise Services PO Box 41411 Olympia, WA 98504-1411 DESContractsTeamCedar@des.wa.gov

PUBLIC RECORDS

All documents (written and electronic) submitted to Enterprise Services as part of this RFI are public records. Unless statutorily exempt from disclosure, such records are subject to disclosure if requested. See RCW 42.56, Public Records Act. Enterprise Services strongly discourages businesses from unnecessarily submitting sensitive information (e.g., information that businesses might categorize as ‘confidential,’ ‘proprietary,’ ‘sensitive,’ ‘trade secret,’ etc.). For the purposes of this RFI no information considered confidential or proprietary should be included.

NO OBLIGATION TO CONTRACT

Release of this RFI in no way obligates the state of Washington to award a contract.

TO SUMMARIZE

The state of Washington appreciates your thoughts and input and would also welcome any additional thoughts and comments related to this commodity.

Compliance with industry standard:

· All products shall comply with ASTM D4828 for scrub resistance.

· Products shall meet or exceed LEED v4.1 low-emitting materials criteria.

General Requirements:

· ASTM D4828 - Standard Test Methods for Practical Washability of Organic Coatings

· ASTM D2486 - Standard Test Methods for Scrub Resistance of Wall Paints

· ASTM D3450 - Standard Test Method for Washability Properties of Interior Architectural Coatings

· ASTM D4400 - Standard Test Method for Sag Resistance of Paints Using a Multinotch Applicator

· ASTM D2485 – Heat resistance (for high-temp coatings)

· ASTM D4587 – Accelerated UV aging (for exterior paints)

· ASTM G154 – UV and moisture exposure cycles

Paint Product General Specifications:

Interior Paint:

· Provide a full range of interior paint products suitable for various surfaces, including drywall, plaster, wood, metal, and concrete.

· Offer paint in multiple finishes, including flat, eggshell, satin, semi-gloss, and high-gloss.

· Provide low-VOC or zero-VOC options for all interior paint products.

· Offer a minimum of 1,000 color options, including custom color matching capabilities.

· Provide specialty paints such as primer-and-paint-in-one products, antimicrobial paints, and moisture-resistant formulations.

All interior paints must be classified as washable and scrubbable, as determined by the following:

· Minimum of 1,000 scrub cycles under ASTM D2486 without wear-through.

· A cleanability rating of 8 or higher under ASTM D3450 or equivalent test method.

· Manufacturer must supply third-party lab test results or equivalent documentation upon request.

Exterior Paint:

· Provide a full range of exterior paint products suitable for various surfaces, including wood, brick, stucco, metal, and concrete.

· Offer paint in multiple finishes, including flat, satin, semi-gloss, and high-gloss.

· Provide products with excellent weather resistance, UV protection, and mildew resistance.

· Offer a minimum of 500 color options, including custom color matching capabilities.

· Provide specialty exterior paints such as elastomeric coatings and masonry waterproofing products.

Paint Type Specifications:

Interior Paint:

· Latex Paint:

· Finish: Available in flat, eggshell, satin, and semi-gloss

· VOC Content: Not to exceed 50 g/L

· Coverage: Minimum 350 sq. ft. per gallon

· Dry Time: Touch dry within 1 hour, recoat within 4 hours

· Durability: Washable and scrubbable after full cure (minimum 28 days)

Exterior Paint:

· Acrylic Paint:

· Finish: Available in flat, satin, and semi-gloss

· VOC Content: Not to exceed 100 g/L

· Coverage: Minimum 250 sq. ft. per gallon

· Dry Time: Touch dry within 2 hours, recoat within 6 hours

· Durability: Resistant to peeling, cracking, and fading; mildew resistant

Primer:

Interior Primer:

· VOC Content: Not to exceed 50 g/L

· Coverage: Minimum 300 sq. ft. per gallon

Exterior Primer:

· VOC Content: Not to exceed 100 g/L

· Coverage: Minimum 250 sq. ft. per gallon

Color Selection:

· A minimum of 1,000 color options shall be available for each paint type.

· Custom color matching services shall be provided upon request.

Ordering and Delivery:

· Maintain a comprehensive inventory of paint products to ensure prompt delivery.

· Provide an online ordering system with real-time inventory information and order tracking capabilities

· Offer delivery to multiple Purchasers’ locations within State of Washington.

· Guarantee delivery within 3 business days for standard orders and 1 business day for rush orders.

· Products shall be delivered to Purchaser’s facilities as specified in the purchase order.

· Storage recommendations shall be provided to ensure product integrity.

· All products shall be delivered in sealed containers with clear labeling.

· Labels shall include product name, manufacturer, color name and number, batch number, and date of manufacture.

Samples and Testing

· Upon request, bidders shall provide 1-quart samples of each paint type and finish for evaluation.

· Purchaser reserves the right to conduct performance testing on submitted samples.

Warranty/useful life

· Interior Paint: Minimum 5-year warranty against peeling, cracking, and fading

· Exterior Paint: Minimum 10-year warranty against peeling, cracking, and fading

Sustainability Initiatives:

· Describe any sustainability programs or initiatives related to paint production, packaging, or disposal.

· Can this be explained with receipt of safety data sheets?

· Provide information on any take-back or recycling programs for empty paint containers.

· Technical Support and Training:

· Provide on-site technical support and product demonstrations as requested by the Purchaser.

· Offer annual training sessions for Purchasing staff on proper paint selection, application techniques, and surface preparation.

Green purchasing specification:

· All paint products must comply with current EPA regulations and SCAQMD Rule 1113 for VOC content.

· Provide products that are free from lead, mercury, and other heavy metals.

· Offer eco-friendly packaging options, such as recyclable containers or containers made from recycled materials. (e.g., % recycled content, refillable containers)

Green purchasing certifications:

· Preference will be given to products with third-party environmental certifications (e.g., Green Seal, GREENGUARD).

· Manufacturer shall have a paint recycling or disposal program in place.

Paint Product Review:

Interior, Water base vinyl-acrylic flat latex

Interior, Water base flat, no odor, low VOC

Interior, Water base vinyl- acrylic, eggshell or low sheen

Interior, Water base, eggshell or low sheer, no odor, Low VOC

Interior, Water base, low luster or semi-gloss, no odor, low VOC

Interior-Exterior, High gloss, acrylic latex enamel

Block Filler, Interior-exterior

Primer, Acrylic Latex Flat

Interior, Water base, Primer, No Odor, Low VOC

Exterior, Water base, Latex, All sheens

Exterior, Acrylic Latex, Porch and Deck enamel, Hi-gloss

Interior, Latex, Eggshell

Additional Products not listed:

Paint Supplies:

Professional-Grade Brushes

Economy/Disposable Brushes

Shed-Resistant Roller Covers

Roller Frames

All Purpose Disposable Drop Cloths

Sand Paper

Miscellaneous Supplies/Equipment (painters tape, rags, paint bucket, putt knife, plastic sheeting, ect.)

Washington State Department of Enterprise Services (DES) Page 1 of 3 (Rev 2/12/2024)

Washington State Department of Enterprise Services (DES) Page 3 of 3 Rev. 08/14/2024 image1.jpeg