Key West Air Compressor Maintenance and Repair PWS Draft.pdf

PERFORMANCE WORK STATEMENT

ARMY DIVE SCHOOL AIR SYSTEM MAINTENANCE AND REPAIR

PART 1

1.0 GENERAL:

1.1 Background: The Special Forces Underwater Operations (SFUWO) Schoolhouse maintains a permanently installed air system capable of delivering compressed diver’s breathing air to all required stations on the compound. The system consists of four (4)

Bauer Air Compressors and two (2) Bauer Seccant Filtration Systems requiring advanced technical training and qualifications to maintain and repair. This Performance Work

Statement (PWS) outlines the requirements needed to fully maintain this air system for the first five years post installation to remain in compliance with the Naval Sea Systems

Command (NAVSEA) mandated Planned Maintenance System (PMS) and the manufacturer’s specifications.

1.2 Description of Services/Introduction: Air system planned maintenance requirements shall include one air purity test every six months, one compressor efficiency test every 18 months, and the corresponding annual service(s) based on the contract year. In addition, the Contractor will be responsible for diagnosing system faults and providing unplanned service repairs when required. The Contractor shall be fully trained and qualified to perform planned maintenance and repairs on all equipment listed within Part 3, Government Furnished Property, Equipment, and Services. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, labor, supervision, and other items and non-personal services necessary to perform maintenance and repair of the equipment listed in Part 3. The Contractor shall fulfill all service requirements listed within Part 5, Specific Tasks. The Contractor shall abide by all requirements from the documents within Part 6, Applicable Publications.

1.3 Period of Performance: One (1) Base Year of 12 months and four (4) 12-month option years.

1.4 Type of Contract: The Government will award a Firm Fixed Priced Contract with a Cost

Reimbursable CLIN for unscheduled repairs/emergency work. Any repair/emergency work will be separately negotiated and approved in writing by the Contracting Officer prior to execution.

1.5 Place of Performance: The work to be performed under this contract will be performed at

The U.S Army Special Operations Dive School, BLDG KW200 located on Fleming Key, Florida. The Contractor shall make all repairs on-site.

1.6 Operating Hours: A work week is defined as Monday through Friday 8:00 A.M. to 5:00

P.M. The Contractor shall perform work within this operating window unless emergency response requirements dictate an after-hours or weekend service.

1.6.1 Recognized Holidays: The Contractor may be required to perform emergency services on Federal Holidays as required by this PWS. All preventative maintenance shall be conducted during normal working days and operating hours.

New Year’s Day 1st day of January

Martin Luther King 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth Day 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

1.6.2 Response requirement: Upon receiving a request for unscheduled repair, the

Contractor shall provide support via reply by electronic or telephonic means within a two (2) hour response time from the Government’s initial contact Monday-Friday from 7:00AM to 4:00PM. These communications must include a plan to address/remediate the issues identified in the initial communication from the

Government.

1.6.3 Emergency Services: On occasion, services may be required to return equipment to its normal working condition outside normal duty hours described above. In these instances, the Contractor shall abide by the emergency repair requirements outlined in Part 5, Specific Tasks.

1.7 Roles and Responsibilities:

1.7.1 Project Manager: The Contractor shall appoint a Project Manager to act as the overall authority of the Contractor employees. The Project Manager shall serve as the main point of contact between the Government and the Contractor. The Project Manager shall be responsible for forecasting service requirements and ensuring all work performed is completed to the standards listed herein. If these duties are delegated to another Contractor employee, the Government shall receive a written notification with the new point of contact information within 24 hours.

1.7.2 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance

1.7.3 Qualification of Personnel: The Contractor shall provide trained and qualified personnel to accomplish all work and services covered under this contract. The contractor is responsible for ensuring all employees have the proper licenses and certifications for the state of Florida to properly operate and maintain equipment. IAW with OHSA and

State requirements.

1.7.4 Contractor Identification: Each employee shall wear a Contractor furnished identifying badge on the outside of their clothing including, at a minimum, the employee’s name and recent photograph. The Contractor shall submit a copy of State Driver’s licenses, on each employee’s behalf to the Naval Air Station (NAS) Key West Visitor Access

Center. It is the responsibility of the contractor to ensure that all employees have approved means of base access to NAS Key West, Trumbo Pointe.

1.7.5 Progress Meetings: The Contractor agrees to attend any post award meetings convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The Contracting Officer (KO), Point of Contact

(POC) and other Government personnel, as appropriate, may meet periodically with the

Contractor to review the Contractor's performance. At these meetings the Contracting

Officer will inform the Contractor of how the Government views the Contractor's performance and the Contractor will inform the Government of issues, if any. Action shall be taken to resolve outstanding issues. These meetings shall be held in-person or virtually and shall come at no additional cost to the Government.

1.7.6 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.7.7 Conflict of Interest & Employment of Government Personnel: The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD

5500.7.R, Joint Ethics Regulations (JER) by the individual’s commanders or director. A copy of the authorization will be provided to the POC.

1.7.8 Protection of Government Property: The Contractor shall exercise extreme caution to protect buildings/facilities, private property, military property, etc., from damage during the performance of these contract requirements. Contractor shall be responsible for all loss or damage to all facilities, buildings, and property resulting from negligence, in whole or part, from the Contractor, any of his subcontractors or any employee, agent or any representative of the Contractor or subcontractor(s).

1.8 Security Requirements:

1.8.1 Access and general protection policy and procedures: All contractor employees, including subcontractor employees, requiring access to an Army or USSOCOM controlled installations, facility, or area shall comply with applicable security policies and procedures (provided by the electronic recorders, devices, cameras, etc. If the

Contractor is required to take photographs or videos on a Government Installation, the

Contractor must obtain written permission from the Senior Commander. The Contractor shall also provide all information required for background checks to meet installation and facility access requirements to be completed by the installation Provost Marshall

Office, Director of Emergency Services, or Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, USSOCOM, USASOC and/or local policy. In addition to the changes otherwise authorized by the changes clause in this contract, should Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.8.2 Physical Security: The Contractor shall be responsible for safeguarding all Contractor equipment, supplies, and vehicles while on the job site.

1.8.3 Contractor Vehicles. All Contractor vehicles shall be readily identifiable. Identification shall include displaying Contractor’s name in a clear and unobstructed location on the vehicle. Motor vehicles shall be properly licensed, insured, and registered with the

Installation Access Pass Office.

1.9 General Safety and Occupational Health (SOH) Requirements:

1.9.1 Safety and Occupational Health (SOH) Responsibilities and Accountability: The contractor shall bear sole responsibility for compliance with Federal, State, and municipal safety and health laws, regulations and standards that apply to the work performed under this contract, including the Occupational Safety and Health Act and pertinent provisions of the publication, Safety and Health Requirements, EM 385-1-1, Department of the Army, Corps of Engineers. Additionally, the contractor’s performance will follow applicable US Army, USSOCOM, USASOC, USAJFKSWCS, 2SWTG and Unit directives, policies, regulations and SOPs. The contractor shall take all reasonable steps and precautions to maintain compliance with applicable regulations/ requirements, prevent accidents, and preserve the health and safety of contractor and government personnel performing or in any way while meeting the performance of the work required by this contract. The contractor is responsible for the safety of its employees to include providing all required safety training and personal protective equipment (PPE). The contractor shall also take additional immediate actions/precautions as requested by the COR/customer when the contracting officer determines that such measures are necessary for safety and health purposes. The

Government has the right to restrict the performance, under this contract, of any contract employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security and/or the general well-being or operational mission of the installation and its population.

1.9.2 Additional Safety Requirements: In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contact, the Contractor shall comply with Safety Accident

Prevention Standard(s): 29 CFR 1910, Occupational Safety and Health Standards. The

Contractor shall comply with the above and all other applicable DoD, Army, Federal, State and Local safety and health requirements.

1.9.3 Reporting Mishaps: The Contractor shall adhere to reporting of mishaps IAW AR 385-

10, The Army Safety Program and DA Pam 385-40, Army Accident Investigations and

Reporting. In addition, the Contractor shall report: (1) Injury or occupational illness to on-duty Contractors; (2) Damage to GFM, GFP, or GFE provided to a Contractor; (3)

Contractor accidents involving Army property and personnel.

1.9.4 Reporting of Fire and Safety Hazards: The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contractor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The POC shall be notified of deficiencies beyond the terms of this contract.

1.9.5 Personnel Safety: The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Contracting Officer, POC, and shall notify the

Contracting Officer of the corrective action to be taken.

PART 2

2.0 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTOR EMPLOYEE. Contractor and subcontractor employees performing working under this contract.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the

Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the

Government.

2.1.5 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

PART 3

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: No services will be provided by the government to the contractor.

3.2 Facilities: The government will provide access to KW200 (Compressor/Generator

Facility).

3.3 Discharge of waste: The government will not provide a designated garbage collection site for the discharge of waste.

3.4 Tools: No tools will be provided by the Government to the Contractor to assist in the completion of these services.

3.5 Equipment requiring service:

3.5.1 Compressors: Four (4) Bauer K60 IK23 Compressor units

3.5.2 SECCANT Towers: Two (2) SECCANT IVA Filtration Systems

PART 4

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, equipment, materials, and services required to perform work under this contract.

4.2 Contractor shall provide written certification that it is an authorized and active Bauer service provider and distributor, and is NAVSEA certified.

4.3 Contractor shall ensure all personnel performing inspections, services and repairs are licensed and certified to work on Bauer Equipment and Seccant Systems. Contractor shall show proof of historical work provided on electric and diesel Bauer systems and Seccant systems within the last two years.

4.4 Materials: The Contractor shall provide all materials to meet the performance of this contract such as but not limited to: repair parts, oil/grease and fluids for air compressors(s) and Seccant Filtration Systems.

4.5 Equipment: The Contractor shall provide all tools and repair equipment to meet the standards of this contract.

PART 5

5.0 SPECIFIC TASKS:

5.1 General: The Scope of Work for this PWS can be categorized into two groups: planned maintenance and unplanned repairs. To satisfy the requirements of this PWS, all tasks shall be completed to the standards listed below.

5.2 Planned Maintenance: Planned maintenance shall be conducted based off the

Maintenance Schedule of Breathing Air Units Table from Bauer MNL-0401 with several adjustments/additions to best complement the SFUWO Air System. The following adjustments/additions to the Maintenance Schedule Table shall be implemented:

5.2.1 Air Purity Test (Semi-Annual): Add two air purity tests per year in accordance with the US Navy Diving Manual, Rev 7A, and the Navy Maintenance Requirement

Card (MRC) 35 3BQD N from Maintenance Index Page (MIP) 5921/063. Air purity testing will be scheduled with other planned maintenance requirements and shall be conducted after all other services have been completed. This addition satisfies

Naval Sea Systems Command (NAVSEA) Certification requirements.

5.2.2 Synthetic Oil Change (Annual): Adjust the existing requirement for synthetic oil changes from every 2 years to yearly. This addition is a conservative servicing periodicity to better enable implementation of the usage-based maintenance scheduling outlined below.

5.2.3 Efficiency Test (18-Month): Add an efficiency test in accordance with the Navy

MRC 65 1TL2 Y from MIP 59210/063. This addition satisfies Naval Sea Systems

Command (NAVSEA) Certification requirements.

5.2.4 Maintenance Kits: Maintenance kits shall be utilized according to usage-based servicing requirements rather than time-based. To best forecast requirements, usage for each compressor is conservatively projected at 250 hours per year. This projection effectively doubles the periodicities of maintenance kit utilization.

Maintenance kits listed in the Maintenance Schedule Table shall be purchased and utilized at the following intervals:

Year Maintenance Kit

Year One – FY26 a1

Year Two – FY27 a1

Year Three – FY28 a1

Year Four – FY29 ab1

Year Five – FY30 a1

5.3 Planned Maintenance Breakdown: The following breakdown serves as the overall service requirements table. Requirements are derived from the Maintenance Schedule Table and the required adjustments/additions for the SFUWO Air System:

Item Component Description Periodicity

01 Pressure

Hoses/Hoses

To be checked for tightness and damages

(exchange if necessary)

6 MO

02 Air Purity Test To be conducted IAW MRC 6 MO

03 Automatic

Condensate

Drain (ACD)

To be maintained and checked 12 MO

04 Anti-Vibration

Elements

Function to be checked for wearing 12 MO

05 Electrical Motor To be lubricated 12 MO

06 Electrical

Terminal Clamps

To be checked for strength 12 MO

07 Emergency

Button

Function to be checked 12 MO

08 Fan Blades To be checked 12 MO

09 Filter Cartridge To be exchanged 12 MO

10 Final Separator

Filter Cartridge

To be exchanged 12 MO

11 Fittings To be fixed according to torque load 12 MO

12 Overall System Functional testing, final inspection, test run 12 MO

13 Intake Filter To be exchanged 12 MO

14 Intermediate

Pressures (all stages) and oil pressure

To be checked 12 MO

15 Overall System Leak test and general visual inspection of unit 12 MO

16 Oil (mineral) To be exchanged 12 MO

17 Oil (synthetic) To be exchanged 12 MO

18 Oil Filter

Cartridge

To be exchanged 12 MO

19 Oil Injection

Nozzle

Function to be checked and cleaned

(exchange if damaged)

12 MO

20 Piston and

Sleeve Assembly

To be checked 12 MO

21 Pressure Gauges To be checked for function and precision 12 MO

22 Pressure Relief

Valve

To be checked 12 MO

23 Pressure

Switches and

Pressure Relief

Valve

Settings to be checked 12 MO

24 Test Sticker To be attached 12 MO

25 Safety Valves To be checked, exchanged if damaged 12 MO

26 Seals and O-

Rings (from maintenance kit)

To be exchanged 12 MO

27 Separator, Drain and Condensate

Collector

To be cleaned and checked for damages 12 MO

28 Suction and

Pressure Valves

To be checked (all stages) 12 MO

29 V-Belt To be checked 12 MO

30 All Compressors Efficiency Test IAW MRC 18 MO

31 Piston and

Sleeve Assembly

To be exchanged 48 MO

32 Suction and

Pressure Valves

To be exchanged (all stages) 48 MO

33 Cylinders, Piston and Piston Rings

To be checked for wearing As

Required

34 Pressure Vessel To be checked (according to Pressure

Equipment Directive)

According to PED

5.4 Scheduling: All service intervals will begin after completion of the first scheduled service visit. The first service visit will be on or around 23AUG2026 and will consist of all six-month and twelve-month services. The second service visit will consist of only the 6-month services. The first 18 MO service will occur on or around 22MAR2027, and the first four-year service will occur on or around 16SEP2029. To avoid accruing unnecessary travel expenses, all planned services shall be executed through two visits per calendar year. The Project Manager shall confirm servicing dates with the COR no later than two weeks before the planned travel dates.

5.5 Unplanned Maintenance: Unplanned maintenance will be executed through a cost-reimbursable CLIN that shall be established prior to contract solicitation. The Contractor shall provide rates for routine, urgent, and emergency repair requests so that the

Government may perform a cost-based analysis to determine the most appropriate rate when a repair is needed. Any routine, urgent, or emergency repairs necessary to ensure the safe and continuous operation of the aforementioned air system equipment shall be reimbursed through the unplanned maintenance CLIN until funds are exhausted.

5.5.1 Emergency Repairs: For emergency repair service requests, the Contractor shall reply by electronic or telephonic means within two hours of initial contact from the

Government. Once contact has been made, Contractor must be able to be on site at the Dive School within 48 hours to diagnose and/or repair the deficiency. Travel arrangements must be in accordance with the Joint Travel Regulations (JTR) or approved by the COR prior to initiating movement.

5.6 Receipt of Work: The Project Manager shall provide all applicable testing sheets, documentation, and invoices to the COR for all services conducted completion of each visit.

PART 6

6.0 APPLICABLE PUBLICATIONS:

6.1. The Contractor shall comply with the most recent version of Bauer MNL-0401 for all maintenance activities. If any Bauer MNL-0401 is revised or updated during the contracting period, the Contractor shall implement the updated version at no additional cost to the Government.

6.2 U.S. Navy Diving Manual Revision 7A, Chapter 4-4

6.3 Maintenance Requirement Card 65 1TL2 Y, MIP 59210/063, “Perform Compressor

Efficiency Test”

6.4 Maintenance Requirement Card 35 3BQD N, MIP 59210/063, “Obtain Sample From

Diver’s Air Source For Analysis”

6.5 Bauer MNL-0401, 1st Edition, Rev. 4, Chg. 3, December 22,2022