070-25 Addendum 1.pdf

ADDENDUM #1 –RFP #ODFW-070-25

ADDENDUM #1

RFP #ODFW-070-25

Engineering and Related Services for the Fish Passage Alternatives at Keno Dam

DATE: August 13, 2025

This addendum modifies the Request for Proposals (RFP) document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original RFP document(s) and shall become part of the work required.

Deleted language is shown within [brackets and strikethrough]

New language is show in Bold and Underlined.

ADDENDUM

1. Changes to the Request for Proposals document (s).

a. Clarification on Attachment F Proposal Reference Questionnaire – Attachment F is not required with proposal submission.

b. In Section 5.04.2 Proposer should send the Reference Questionnaire (Attachment F)to three references from prior projects that Proposer provided services for that were similar in nature and complexity to the Services sought in this RFP. A separate form must be completed by each reference, returned to the Proposer and submitted with the Proposal.

c. If the Evaluation Panel determines it needs further review of previous work.

ODFW will reach out to the Owner(s) of previous projects performed by the Proposer and use questions in Attachment F.

d. Attachment F has been added to Addendum 1 for informational purposes only.

e. In Section 5.04.3 The Proposer should prepare a conceptual implementation of the design of a mock intake dam, screen, and fishway that utilizes the concepts outlined in this RFP. Replace with the Proposer should describe in writing the work experience in designing and communicating to multiple user groups the details of the work, process, and strategies for developing an alternative analysis, basis of design report, cost estimates, design for intake screening within a fish ladder or similar fishway concepts as outlined in this RFP.

2. Additional Information

a. See attached “Klamath River Diversions and property lines”

Closing Date and Time:

All references to the Closing Date and Time are modified to read:

RFP CLOSING DATE: August 21, 2025 CLOSING TIME: 2:00 PM PT

This addendum constitutes a MATERIAL CHANGE to the RFP. The Proposers must acknowledge this addendum 1 with reference in their Cover Letter.

Addendum prepared by:

Jake Howard OPBC

Oregon Department of Fish & Wildlife

Procurement & Contract Specialist III jake.e.howard@odfw.oregon.gov

END OF ADDENDUM No. 1 mailto:jake.e.howard@odfw.oregon.gov

QUESTIONS AND ANSWERS:

1. Are we (Proposers) allowed to submit client Reference Questionnaire forms used in an earlier ODFW submission this year for a relevant project, or does the agency prefer that our clients complete new reference forms specific to this solicitation?

Answer: Submit new reference forms specific to this solicitation because this work is unique to alternatives analysis, experience with multiple working group entities, and unique qualifications for the SOW that need to be assessed independent of previous ODFW requests.

2. RFP Section 5.04.3 requests an "example design" and a "conceptual implementation of the design of a mock intake dam, screen, and fishway utilizing the concepts outlined in this RFP." However, no such concepts appear to be outlined, and this is not an intake screen project. Could you please confirm whether a mock design is relevant and required for this RFP?

Answer: Example design drawings are not required, but descriptions and details of the work, process, strategies for design experience related to alternatives analysis, basis of design reports, cost estimates, design for intake screening within a fishladder, or similar fishway concepts where multiple uses are incorporated into the mock design are required.

3. Could you please provide any readily available data or mapping for the locations of the irrigation intakes, as well as any details regarding irrigation water usage?

Answer: See attached map of the irrigation intakes for the Keno Dam Reach.

4. Will this project require any environmental review or permitting? If so, could you please outline the anticipated requirements?

Answer: Bidder will not be involved in the environmental review or permitting and no need to include a budget request for this task. This component will be completed by State and Federal agencies, however the volumes of fill and removal calculations made by the bidder, construction designs, and specifications completed at the 30% design level will be used by the State and Federal agencies to submit all necessary environmental compliance documents.

5. RFP Section 5.04.2 requests we send the Reference Questionnaire (Attachment F) to three references from prior projects and each reference must complete a separate form and return it to us to be submitted with our Proposal. As of today, we are well past the halfway point in time available to respond to this solicitation period and we only just now received the questionnaire to share with our references. One of our project references left for vacation on Friday 7/31 but we didn’t have the questionnaire available to send them until today. In order to help our references meet the timeline of this solicitation, is ODFW willing to extend the deadline for receiving these questionnaires? We are not requesting that ODWF extend the deadline for receiving the Proposals themselves; only to provide our references with sufficient time to provide a reasonable and complete response.

Answer: This Addendum clarifies Attachment F. IF needed ODFW will contact previous references if deemed necessary.

6. RFP Section 5.04.3 states that “Proposer should prepare an example design concept for evaluation. The Proposer should prepare a conceptual implementation of the design of a mock intake dam, screen, and fishway that utilizes the concepts outlined in this RFP.”

a. We understand the first sentence to be a request to generate an example design concept and are preparing one, and we assume that we should make this an example that utilizes concepts outlined in this RFP; please can you confirm our understanding and/or clarify?

Answer: Proposal does not need to include and example mock design drawings and are not required, However, the proposal should include a written descriptions and details of prior work, process, strategies for design experience related to alternatives analysis, basis of design reports, cost estimates, design for intake screening within a fishladder, or similar fishway concepts where multiple uses are incorporated into the mock design are required.

b. The request of the second sentence is not clear: What is “a conceptual implementation of the design”? Is this different from what is requested in the first sentence? Please can you clarify or otherwise re-phrase this sentence to help us understand the request?

Answer: Please see the clarification in Addendum.

7. We assume that similar to the Resumes, the three Reference Questionnaires and the example design concept for evaluation (including anything related to “implementation” as referenced in question 2b, above) are not included in the page count; please can you confirm?

Answer: Correct these page will not be included in the page count.

GREEN DIAMOND

RESOURCE

COMPANY

GREEN DIAMOND

RESOURCE

COMPANY

GREEN DIAMOND

RESOURCE

COMPANY

GREEN DIAMOND

RESOURCE

COMPANY

JWTR LLC

JWTR LLC

PACIFIC

POWER &

LIGHT COPACIFIC POWER

& LIGHT CO

JWTR LLC

UNITED STATES

UNITED STATES

PACIFIC

POWER &

LIGHT CO

PACIFIC

POWER &

LIGHT CO

PACIFIC

POWER &

LIGHT CO

PACIFIC

POWER &

LIGHT CO

PACIFIC POWER &

LIGHT CO

PACIFIC

POWER &

LIGHT CO

PACIFIC

POWER

& LIGHT CO

PACIFIC

POWER &

LIGHT CO

PACIFIC POWER

& LIGHT CO

PACIFIC POWER

& LIGHT CO

COLLINS

TIMBER

COMPANY LLC

COLLINS TIMBER

COMPANY LLC

STATE OF

OREGON &

STATE OF

OREGON &

STATE OF

OREGON &

STATE OF

OREGON &

STATE OF

OREGON &

STATE OF

OREGON &

DOBSON

SAMMUEL R

E.G. KERNS

RANCHES LLC

MAGIC DUCK

CLUB

LLC

E.G. KERNS

RANCHES LLC

E.G. KERNS

RANCHES LLC

DIVINE

VICTOR R

& MARJORIE

GRIFFITH

GARY E &

KAREN

BIG BERTHA

PROPERTIES LLC

COLUMBIA

PLYWOOD

CORP &

COLLINS TIMBER

COMPANY LLC

GRIFFITH

GARY E

& KAREN

GRIFFITH

DAVID M

& NORA

GERHART

RICHARD

& LINDA

COLLINS TIMBER

COMPANY LLC

COLUMBIA

PLYWOOD

CORP &

COLLINS

TIMBER

COMPANY LLC

COLLINS

TIMBER

COMPANY LLC

STATE OF

OREGON &

STATE OF

OREGON &

STATE OF

OREGON &

STATE OF

OREGON &

STATE OF

OREGON &

STATE OF

OREGON &

STATE OF

OREGON &

STATE

OF OREGON &STATE OF

OREGON &

STATE OF

OREGON &

TULE

SMOKE INC

SCHMID

JOSEPH H &

SONDRA D

KERNS E

MARTIN

TRUSTEE &

DUANE MARTIN

RANCHES LP

DUANE MARTIN

RANCHES LP

DUANE

MARTIN

RANCHES LP

DUANE MARTIN

RANCHES LP

LOWLAND

FARMS INC

KITE

RANCHES

INC

DUANE MARTIN

RANCHES LP

DUANE MARTIN

RANCHES LP

TULE

SMOKE INC

TULE

SMOKE INC

TULE

SMOKE INC

TULE

SMOKE INC

TULE

SMOKE

INC

TULE

SMOKE INC

TULE

SMOKE INC

TULE

SMOKE INC

LOWLAND

FARMS INC

LILLY JOHN

K TRUSTEE &

HARTMAN PHILIP

WILLIAM &

DANETTE DIANE

KITE

RANCHES

INC

STONEY RIDGE

RANCH LLC

KITE

RANCHES

INC

BERG RICHARD

W & JO ANNE

RAMBO

RICHARD B

& SUSAN

LOWLAND

FARMS INC

KITE

RANCHES

INC

HARRISON

RICHARD

WAYDE III

TULE

SMOKE

INC

TULE

SMOKE INC

DUANE MARTIN

RANCHES LP

DUANE

MARTIN

RANCHES LP

STATE OF

OREGON &

TULE

SMOKE INC

TULE

SMOKE INC

TULE

SMOKE INC

STATE OF

OREGON &

STATE OF

OREGON &

DUANE MARTIN

RANCHES LP

KITE

RANCHES

INC

CALMES BARNEY

FERRIS &

DAISY ANNA

DUANE MARTIN

RANCHES LP

DUANE

MARTIN

RANCHES LP

STATE OF

OREGON &

FLOWERS

BROS INC

TUCKER

SANDRAL L

& KAREN G

FURBER LEWIS E

& MARGARET E

ANDERSON

FRANK ANDREW

TRUSTEE &

TUCKER SANDRAL

L & KAREN G

FLOWERS

BROS INC

FLOWERS

BROS INC

FLOWERS

BROS INC &

FLOWERS

BROS

INC &

FLOWERS

BROS

INC &

TUCKER

SANDRAL L &

KAREN G

Keno Dam

Klamath ID

Klamath Drainage Dist

Ady Dist Improv Co

Federal-Owned Project Diversions

Privately-Owned Project Diversions

Privately-Owned Non-Project Diversions

0 1 2 Miles

J. Roberts | Klamath Basin Area Office | March 2018

Klamath River Diversions

Plevna Dist Improv Co

Pioneer Dist Improv Co

Plevna Diversion

Lost River Diversion Channel

Pioneer Diversion

North Canal

Ady Canal

Klamath Straits Drain Siphons

Midland Dist Improv Co

UNITED STATES

UNITED STATES

PACIFIC

POWER &

LIGHT CO

PACIFIC

POWER &

LIGHT CO

PACIFIC

POWER

& LIGHT CO

PACIFIC

POWER

& LIGHT CO

BLOK JOHAN

& REGINA

PUCKETT TYANN

NYGREN DANIEL

T & DOROTHY J

DAVIS SCOTT R

VERNA

ROBERT D &

LARKINS

NEIL FLOYD &

JENIFER ROSE &

FREEMAN

LARRY V

& MARTHA M

LUKENS RICKY

L & JUDY L

6 GLD TRUST &

6 GLD TRUST &

WALKER

RUDOLPH SOYKA

TRUSTEE &

QUINN

MICHAEL

TRUSTEE &

MC'BAIN

QUINTIN &

PAULA

MENEFEE

MICHAEL &

BONG

GAT-WONG

TRUSTEE &

FURLONG

DAVID E

TRUSTEE &

PACIFIC

POWER &

LIGHT CO

PACIFIC

POWER &

LIGHT CO

PACIFIC

POWER

& LIGHT CO

PACIFIC

POWER &

LIGHT CO

HRNIC NASIHA

WHITLOCK

GEORGE &

HAZEL TRUST &

BENSON

JERRY L

BENSON

JERRY L

KLAMATH

RIVER

PROPERTY LLC

ANDREWS

DENNIS E

ANDREWS

DENNIS E

BUCKINGHAM

MARY J

BUCKINGHAM

MARY J

WILLIAMS

TEDDY

BRYAN

WILLIAMS

TEDDY BRYAN

FEDERHART

MARGARET

S &

SANDERS

EDDIE

LONGLEY

SAMANTHA

WHITE

RUBY J

QUACKENBUSH

ROBERT E

QUACKENBUSH

ROBERT E

THOMPSON

KEVIN P

POHLMAN

MELVIN

DOUGLAS

KLAMATH

RIVER ACRES

HOMEOWNERS

STRAIN

JASON G

DAVIS

DAVID V &

KIMBERLY A

HARTMAN PHILIP

WILLIAM &

DANETTE DIANE

HARTMAN PHILIP

WILLIAM &

DANETTE DIANE

PUCKETT TYANN

BERG RICHARD

W & JO ANNE

RAMBO RICHARD

B & SUSAN

HALL KENNETH

A & CAROL A &

NUNES TONY M &

REBECCA LYNN

DREWKE

ELIZABETH &

BOURGET

AIME &

PATRICIA

BOURGET AIME

& PATRICIA

NACCARATI TED

R TRUSTEE &

LOPEZ

GREGORIO &

LAURA

HOLCOMB JAMES

& VICTORIA

HOLCOMB JAMES

& VICTORIA

GREEN

ANDREW J

HOSKINS

ANDREW P &

TREVA M MARQUEZ

CARLOS V &

DELFINA M

ZIMMER DANIEL

W & MARIANN

ZIMMER

DANIEL W &

MEYER EDWIN J

& MARGARET A

TRIBBLE DEAN

L TRUSTEE &

FEDERAL HOME

LOAN MORTGAGE

CORPORATION

NEESER

ROBERT E

& NANCY A

TIERNEY

BERNARD P &

JANIE ROBINSON

VAUGHN

BETTY J

ZHANG

GUOLIANG &

VAUGHAN TENA

E TRUSTEE &

COONEY MARIA

TRUSTEE &

JONES ERIKA

REVOCABLE

LIVING TRUST

KING CYNTHIA

S & DURELL E

GRANDAD CLYDES

LOG CABIN

FAMILY TRUST &

CUNNINGHAM

JUSTIN T &

CUNNINGHAM

JUSTIN T &

LILLY JOHN

K CO-TRUSTEE &

GRAY

BERT J &

ROSEMARY L

WAMPLER

SCOTT M

& SANDRA K

KENO

WATER

COMPANY

NOVAK

JERALD &

SEE INSET RIGHT

ATTACHMENT F –REFERENCE QUESTIONNAIRE

RFP# S-63500-00014352, Fish Passage Alternatives at Keno Dam A&E Reference requested for:

As part this Request for Proposal Solicitation ODFW may inquire to past clients referenced in

5.04.2 who Proposer provided Hydro, Geological and Environmental Engineering. ODFW may ask all or some of the questions listed below.

• For what type of services did you engage Proposer?

• With which aspect(s) of Proposer’s services are you the most satisfied?

• Which aspect(s) of Proposer’s services are you the least satisfied?

• How well did Proposer coordinate/communicate with its staff, subcontractors, client staff, and other stakeholders?

• How would you rate the quality of the Proposer’s draft and/or final deliverables?

• How well did Proposer perform on meeting schedule requirements?

• How would you rate your overall experience with the Proposer?

Any further comments that pertain to the services referenced above were performed by consultant?

Reference provided by: ________________________________________________________

Representing:

Email address: Phone: