07__VR26__PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

Rental and Maintenance of Printers and Shredders Devices Vibrant Response 2026 (VR26) Camp Atterbury, Indiana Period Of Performance (POP) 15-29 April 2026

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide 23 Printers and 8 Shredders. Government will not exercise any supervision or control over contract service providers performing services herein. Contractor service providers shall be accountable solely to Contractor who, in turn, is responsible to Government.

1.1 Description of Services/Introduction: Contractor shall provide all Personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform printer services as defined in this performance work statement. Contractor shall perform to standards in this contract.

1.2 Background: Camp requires 23 printers and 8 shredders at Camp Atterbury, Indiana in support of Vibrant Response 2026 exercise.

1.3 Objectives: Contractor shall provide 23 printers and 8 shredders with service and maintenance to Camp Atterbury, Indiana from 15 to 29 April 2026. Contractor will deliver, set-up, maintain serviceability to include service and maintenance, replace toner, provide paper, break-down, and pick up printers and shredders.

1.4 Scope: Contractor shall provide non-personal service(s) to provide printers and shredders. Contractor shall provide printers and shredders to Camp Atterbury, Indiana, as stated in this Performance Work Statement.

1.5 General Information:

1.5.1 Quality Control: Quality control is responsibility of Contractor. Contractor shall be responsible for delivery of quality services/supplies to Government (see FAR 52.246-1, Contractor Inspection Requirements). Contractor shall develop, implement and maintain an effective quality control system that includes a written quality control plan (QCP). QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. Contractor’s QCP shall contain a systematic approach to monitor operations to ensure acceptable services/products are provided to Government. QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. Contractor shall upon request provide to Government with its quality control documentation. Quality Control Plan delivered within 30 days after contract award or with Contractor’s proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to Contracting Officer (KO) and Contracting Officer Representative (COR) within five (5) working days when changes are made thereafter. After acceptance of quality control plan, Contractor shall receive Contracting Officer’s acceptance in writing of any proposed change to its QCP.

1.5.2 Quality Assurance: Government will evaluate Contractor’s performance under this contract in accordance with Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what Government must do to assure that Contractor has performed in accordance with requirements of contract.

1.5.3 Federal Government Holidays: No holidays observed during POP.

1.5.4 Hours of Operation: Contractor shall be responsible for conducting business, 24 hours a day until end of contract. Contractor shall at all times maintain an adequate workforce for uninterrupted performance of all tasks defined within this PWS when Government facility is not closed for above reasons. When hiring Personnel, Contractor shall keep in mind stability and continuity of workforce as essential.

1.5.5 Place of Performance: Work to be performed under this contract will be at multiple building locations on Camp Atterbury, Indiana, 3008 Old Hospital Road Edinburgh, IN 46124

Requirements by Type:

TOTAL: 23 Printers / 8 Shredders

1.5.6 Security Requirements: Contractor Personnel (to include Subcontractors) performing work under this contract shall have a State Identification at time of proposal submission, and must maintain level of security required for life of contract. Security requirements are in accordance with attached DD Form 254, Department of Defense Contract Security Classification Specification.

1.5.7 Physical Security: Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.8 Key Control: Not applicable.

1.5.9 Visit Notification: Contact COR 24 hours before traveling to Camp Atterbury, Indiana.

1.5.10 Special Qualifications: Must meet all State and Local Certifications.

1.5.11 Post Award Conference/Periodic Progress Meetings: N/A

1.5.12 Contracting Officer’s Representative (COR): COR will be identified by separate letter. COR monitors all technical aspects of contract and assists in contract administration. COR is authorized to perform following functions: assure that Contractor performs technical requirements of contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with Contractor concerning technical aspects of contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor Personnel. A letter of designation issued to COR, a copy of which is sent to Contractor, states responsibilities and limitations of COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. COR is not authorized to change any of terms and conditions of resulting order.

1.5.13 Key Personnel: Following Personnel are considered key Personnel by Government: Contractor shall provide a designated point of contact who shall be responsible for performance and or coordination of work. Name of this person and an alternate who shall act for Contractor when Contract Manager is absent shall be designated in writing to Contracting Officer and COR. Contract Manager or alternate shall have full authority to act for Contractor on all contract matters relating to daily operation of this contract. Contract Manager or alternate shall be available 24 hours a day except when Government : Must meet all State and Federal Certifications.

1.5.14 Identification of Contractor Employees: State issued Driver License.

1.5.15 Anti-Terrorism and Operations Security Requirements: AT Level I training. This standard language is for Contractor Employees with an area of performance within an Army controlled installation, facility or area. All Contractor Employees, to include Subcontractor Employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within calendar days after contract start date or effective date of incorporation of this requirement into contract, whichever is applicable. Contractor shall submit certificates of completion for each affected Contractor Employee and Subcontractor Employee, to COR or to Contracting Officer, if a COR is not assigned, within calendar days after completion of training by all Employees and Subcontractor Personnel. AT level I Awareness training is available at following website: http://jko.jten.mil

1.5.16 Access and general protection/security policy and procedures. This standard language is for Contractor Employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated Subcontractor Employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to changes otherwise authorized by changes clause of this contract, should Force Protection Condition (FPCON) at any individual facility or installation change, Government may require changes in Contractor security matters or processes.

1.5.17 For Contractors requiring Common Access Card (CAC). Before CAC issuance, Contractor Employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014‐05. Contractor Employee will be issued a CAC only if duties involve one of following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on‐site or remotely; (2) remote access, via logon, to a DoD network using DoD‐approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non‐DoD federally controlled facilities on behalf of DoD on a recurring basis for a period of 6 months or more. At discretion of sponsoring activity, an initial CAC may be issued based on a favorable review of FBI fingerprint check and a successfully scheduled NACI at Office of Personnel Management.

1.5.18 AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language required US based Contractor Employees and associated Subcontractor Employees to make available and to receive Government provided area of responsibility (AOR)-specific AT awareness training as directed by AR 525‐13. Specific AOR training content is directed by combatant commander, with Unit ATO being local point of contact.

1.5.19 Army Training Certification Tracking System (ATCTS) registration for Contractor Employees who require access to Government information systems. All Contractor employees with access to a Government info system must be registered in ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete DOD Information Assurance Awareness prior to access to information system and then annually thereafter.

1.5.20 For contracts that require OPSEC Training. Per AR 530‐1, Operations Security, Contractor Employees must complete Level I OPSEC Awareness training.

New Employees must be trained within 30 calendar days of reporting for duty and annually thereafter.

1.5.21 Controlled Unclassified Information (CUI). Include DFARS clause 252.204-7012, which requires Contractor to comply with NIST 800-171. Also include DFARS provision 252.204-2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within Supplier Performance Risk System (within PIEE). If score doesn't show a medium- or high-level assessment with a score of 110 or better (as described in "NIST SP 800-171 DoD Assessment Methodology"), include clause 252.204-7020 and obtain Vendor's "system security plan" and "plan of action" for NIST SP 800-171 verification and assurance by Army security officials.

1.5.22 Threat Awareness Reporting Program. For all Contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), Contractor Employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.5.23 Contractor Travel: Not applicable.

1.5.24 Other Direct Costs: Not applicable for a fixed-price contract.

1.5.25 Data Rights: Not applicable.

1.5.26 Phase-In / Phase-Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, Contractor shall have printers in place by 15 April 2026 5 pm. During phase in period, Contractor shall become familiar with performance requirements in order to commence full performance of services on contract start date. Phase-out period shall begin 29 April 2026 by 5 pm prior to contract expiration. Contractor shall establish a Phase-Out plan to affect a smooth and orderly transfer of contract responsibility to successor Contractor. A Phase-Out plan shall be submitted to COR for approval not later than 30 calendar days prior to end of contract period.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. Official Government representative delegated authority by Contracting Officer to administer a contract. This individual is normally a member of appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to Government. Term used in this contract refers to prime.

2.1.3. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of Government. Note: Only individual who can legally bind Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An Employee of U.S. Government appointed by Contracting Officer to administer contract. Such appointment shall be in writing and shall state scope of authority and limitations. This individual has authority to provide technical direction to Contractor as long as that direction is within scope of contract, does not constitute a change, and has no funding implications. This individual does not have authority to change terms and conditions of contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet standard of performance associated with performance work statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in possession of, or directly acquired by, Government and subsequently made available to Contractor.

2.1.8. KEY PERSONNEL. Contractor Personnel that are evaluated in a source selection process and that may be required to be used in performance of a contract by key Personnel listed in PWS. When key Personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from persons that are listed in proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent loss or damage of Government property.

2.1.10. QUALITY ASSURANCE (QA). Government procedures to verify that services being performed by Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST (QAS). An official Government representative concerned with matters pertaining to Contract Administration process and quality assurance/quality control. Acts as technical advisor to Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying surveillance methodology to be used for surveillance of Contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by Contractor to assure that quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. An entity that enters into a contract with a prime Contractor. Government does not have privity of contract with Subcontractor.

2.1.15. WORKDAY. Number of hours per day Contractor provides services in accordance with contract.

2.1.16. WORK WEEK. Monday through Sunday, unless specified otherwise.

2.2. ACRONYMS:

ACOR - Alternate Contracting Officer's Representative AFARS - Army Federal Acquisition Regulation Supplement AQL - Acceptable Quality Level AR - Army Regulation CFR - Code of Federal Regulations CMR - Contract Manpower Reporting CONUS - Continental United States (excludes Alaska and Hawaii) COR - Contracting Officer Representative COTS - Commercial-Off-the-Shelf DA - Department of the Army DD250 - Department of Defense Form 250 (Receiving Report) DD254 - Department of Defense Contract Security Requirement List DFARS - Defense Federal Acquisition Regulation Supplement DMDC - Defense Manpower Data Center DOD - Department of Defense FAR - Federal Acquisition Regulation HIPAA - Health Insurance Portability and Accountability Act of 1996 KO - Contracting Officer OCI - Organizational Conflict of Interest OCONUS - Outside Continental United States (includes Alaska and Hawaii) ODC - Other Direct Costs PIPO - Phase In/Phase Out POC - Point of Contact PRS - Performance Requirements Summary PWS - Performance Work Statement QA - Quality Assurance QAP - Quality Assurance Program QASP - Quality Assurance Surveillance Plan QC - Quality Control QCP - Quality Control Program STD - Standard TE - Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not applicable.

3.2 Facilities: Government is not going to provide facilities.

3.3 Utilities: Government is not going to provide facilities.

3.4 Incidental Equipment: Government is not going to provide facilities.

3.5 Equipment: Government is not going to provide facilities.

3.6 Materials: Government is not going to provide facilities.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: Contractor shall provide services for providing 23 printers and 8 shredders to include maintenance.

5.2. Deliver 23 printers and 8 shredders.

5.2.1. Delivered on 15 April 2026 to Camp Atterbury, Indiana.

5.2.2. 100% of printers and shredders shall be delivered by 5 pm to all locations.

5.2.3. Printer or shredder shall be relocated or replaced within 5 hours of Contractor being contacted.

5.3. Printer relocation and emplacement.

5.3.1. Should Government need to relocate or if a printer or shredder should become unserviceable. Contractor will move and or replace a printer or shredder if it becomes unserviceable.

5.3.2. All replacements 100% shall be completed by 5 pm.

5.4. Servicing.

5.4.1. Printer 24-hour service shall consist of following:

a. 100% serviceability

b. Replace any missing paper from all paper holders

e. Paper samples will be provided to COR by Contractor for COR to approve

f. Samples will be provided to COR 3 days prior to delivery date of printers

5.4.2. Printer and shredder service log shall be provided to COR each time printers are serviced.

PART 6

APPLICABLE PUBLICATIONS

(In this section list any publications, manuals, and/or regulations that Contractor must abide by. See example provided below.)

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): (If applicable) (In this section list any publications, manuals, and/or regulations that Contractor must abide by. See example provided below.)

6.1. Contractor (to include sub-Contractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures. (For example, insert Army Regulation (AR) 25-2, Information Assurance or Army Regulation (AR) 530-1, Operations Security.)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

(Under this section list all attachments and technical exhibits that are applicable to this performance work statement.)

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Technical Exhibit A – Performance Requirements Summary (This document is required for every PWS. See attached example for format.)

7.2 Technical Exhibit B – Deliverables Schedule (This document is required for every PWS. See attached example for format.)

7.3 Attachment 1 – Estimated Workload Data (This document should be made available if historical data exists. See attached example for format.)

7.4 Attachment 2 – Pricing Matrix

TECHNICAL EXHIBIT A

Performance Requirements Summary Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. Performance threshold briefly describes minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services (Tasks)

(Use this column in PRS for PWS)

1A.

5.2. Deliver 23 printers and 8 shredders. Delivered by 5 pm on 15 April 2026 to Camp Atterbury, Indiana identified

2A.

5.3. Printer and shredder relocation and emplacement. Should Government need to relocate or if a printer should become unserviceable.

3A.

5.4. Servicing. Printer service shall consist of the following:

Printer and shredder service log shall be provided to COR each time printers are serviced or cleaned.

100% of all printers must be cleaned and shall have all paper and empty toner cartridges replaced.

100% of all shredders must be cleaned and shall have all paper emptied and replaced and replaced with a new bag.

Contractor performance data will be used to substantiate objective ratings of Contractor performance. Trends of less than acceptable performance could result in negative CPARS ratings.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

001: CTIP

[PWS sec. 1.5.18] [Insert how often it is to be provided; i.e., by 5th of every month, within 30 days of contract award, etc.]

ATTN: KO, COR POC, and Address.]