07-25_-_Collapsed_Stormwater_Pipe-Addendum_2.pdf

June 19, 2025

City of DeBary - Bid No. 07-25 430 Summerhaven Drive and 408/410 N Pine Meadow Drive

Collapsed Pipe Replacement Project

ADDENDUM 2 – COVER DOCUMENT

BID DATE – JUNE 30, 2025

The following items and attached documents are hereby included to amend and supplement the Contract Bid Documents of the City of DeBary, 430 Summerhaven Drive – Collapsed Pipe Replacement Project, Bid No. 07-25.

BID DOCUMENTS INCLUDED IN ADDENDUM 2 ARE LISTED BELOW;

Addendum 2 – Cover Document

Item No. 1 Addendum 2 – RESPONSE TO QUESTIONS FROM BIDDERS

QUESTIONS RECEIVED FROM BIDDERS

Question No. 1 - In the Special Provisions document page 6, it references mailbox relocation, which line item would we place this under?

ANSWER to Question No. 1 – There are no mailboxes that are shown on the drawings to be removed, relocated or replaced. Article 24 of the Special Provision states;

Any mailbox removed or relocated by the Contractor shall, immediately following the completion of work requiring such removal or relocation, be properly restored to its original location by the Contractor, at no cost to the City or to the resident. Any mailbox damaged or destroyed by the Contractor’s operations shall be replaced immediately, IN KIND, by the Contractor at the Contractor’s sole expenses.

Question No. 2 -In the Special Provisions documents, page 2, it states that the payments for MOT are to be placed under 101-1 (Mobilization) but why would we not take it from 102-1

MOT?

ANSWER to Question No. 2– Payment for Maintenance of Traffic shall be made under Pay Item 102- 1, Maintenance of Traffic for 430 Summerhaven Drive and Pay Item A-102, Maintenance of Traffic for 408/410 N Pine Meadow Drive.

Question No. 3 - Is the City of Debary providing a pay app for this project or are we to provide one?

ANSWER to Question No. 3 – The City is not providing a pay application for the project. Refer to Special Provisions, Article 26 – Application for Payment. The Contractor may utilize the standard AIA Document G702 with the specified supporting documentation.

Question No. 4 - At the mandatory meeting, it was mentioned of a staging area that would be accessible near the first site. Can we have a drop pin to confirm the area and also would there be one for the second location?

ANSWER to Question No. 4 – Refer to the Special Provisions Article 29. The City shall not be responsible to provide the Contractor storage areas for materials and equipment at either site. It is the Contractor’s responsibility to contact private property owners for storage of equipment and materials. Storage of materials or equipment on the City rights of way must be approved in advance by the City.

Question No. 5 - Please confirm the type of storm pipe required for this project. The plans state “HDPE”, however, the description for pay item 430-175-118 states “HDPE, Round, 24” – Corrugated – Smooth Liner - FDOT Approved”. HDPE pipe is not an FDOT approved product. Is HDPE pipe acceptable for use on this project?

Answer to Question No. 5 – HDPE Pipe is specified for stormwater use in 2025 FDOT Standard Specifications Section 948-2.3 for High Density Polyethylene Pipe (HDPE) – (12” to 60” Diameter) Class I.

The Bidder may also submit, Profile Wall Polypropylene Pipe (PP) as specified by 2025 FDOT Standard Specifications Section 948-7.1 for (12” to 60”), Class I. Either product that is FDOT Approved and;

Corrugated – Smooth Liner, may be submitted for approval.

The Contractor shall install new pipe in strict accordance with the pipe manufacturers installation specifications. For pipe installation, refer to the Special Provisions – Article 11 – Testing which states;

The Contractor will employ, at its expense, a testing laboratory for all testing required under this contract. Sample or locations are to be approved by the Engineer. Density Test Reports shall be electronically submitted to the City prior to the Application for Final Payment.

Density tests are required for each 12” lift of pipe trench backfill starting at the spring line of the new stormwater pipe upward to the bottom of base elevation.

Question No. 6 - Is the City responsible for costs associated with existing power pole guy wire anchor removal and replacement?

Answer to Question No. 6 – Refer to Special Provisions Article 17 Paragraph 2 which states;

Utility Coordination shall include the Contractor’s coordination with Duke Energy for temporary support of the existing power poles. The City of DeBary shall compensate Duke Energy for the cost to temporarily support existing power poles as necessary.

The City will compensate Duke Energy for temporary support of the power poles which includes the removal and replacement of guy wires as necessary. Payment to the Contractor for Utility Coordination shall be made under Pay Item 1050-1 and Pay Item A-1050-1.

Question No. 7 - Summerhaven – Please clarify the limits of clearing and grubbing within the twenty foot wide drainage easement. Is clearing limited from the top of detention pond bank to the toe of the mitered end section OR does clearing need to extend to a specified distance beyond the mitered end section?

Answer to Question No. 7 – Refer to the 430 Summerhaven Site Construction Plan, and the plan note that states;

Clear and Grub – remove all trees and bushes from the drainage easement- from the top of the pond bank to the mitered end section.

Question No 8. – Summerhaven – Does the existing landscaping need to be restored to preconstruction condition? If so, under which pay item should these costs be accounted for?

Answer to Question No. 8 - The replacement of landscape plantings is intentionally omitted from the Contractor’s responsibility. Restoration of landscape plantings will be by others. The Contractor shall restore the landscape areas to match existing grade and reset the existing mulch as much as possible.

Question No. 9 - Summerhaven – Is the replacement striping within the parking lot to be Paint OR Thermoplastic?

Answer to Question No. 9 – Summerhaven - Refer to the Bid Form – Addendum 1 – Pay Item No. 230-1- 3 – Replace Existing Pavement Markings – Match Existing. Standard parking lot pavement marking paint is acceptable to match existing.

Question No. 10 - Article 30 references Note 9 on Sheet C-2. Please provide additional information regarding this note as Sheet C-2 is not included with the bid documents.

Answer to Question 10 - The reference to Note 9, Sheet C-2 is not applicable to Bid No. 07-25. This is a typographical error. Special Provisions, Article 30 shall be as follows;

The Contractor shall repair or replace any element of any irrigation system that is damaged or disturbed as a result of the construction whether on public right of ways or private property. The Contractor shall coordinate with all property owners prior to excavation to determine where irrigation is located and protect existing irrigation equipment wherever possible. Damaged or disturbed irrigation equipment shall be repaired and restored to functioning condition within three (3) days after it is damaged or disturbed. Replacement parts of irrigation equipment must be of same type and manufacture as was removed. Prior to Final Acceptance of the project by the City, the Contractor shall contact the property owner of any damaged or disturbed irrigation element that is encountered during construction and confirm with the property owner that the irrigation equipment is restored to pre-construction conditions.

Payment to the Contractor for Repair and Replacement of Existing Irrigation Systems shall be made under Pay Item 590-70 and Pay Item A-590-70.

Question No. 11 - What is the contract duration for this project?

Answer to Question No. 11 – Refer to the Proposal Document which states as follows;

I certify that work shall be completed as specified in its entirety on or before October 10, 2025.

Subsequent to Contract Execution, the Notice to Proceed will be granted to the Contractor upon written request from the Contractor to the City. It is the City’s intent to issue the Notice to Proceed by the earliest possible date.

END OF ADDENDUM 2 – COVER DOCUMENT