06476 solicitation_v3 FINAL.pdf

Request for Bid (RFB) for Fire and Life Safety Systems Inspections and Repairs

Solicitation Number: 06476-NTT-00-GS-MA

Date Issued Date Revised

July 24, 2026

Pre-Bid Conference

Microsoft Teams Virtual Meeting Details:

Join:

https://teams.microsoft.com/meet/228490590114 671?p=00ozgMZXAVFocetdsI Meeting ID: 228 490 590 114 671 Passcode: fd9Vj7GC

August 4, 2026, at 9:00 a.m. CT Virtual Pre-Bid Conference

Phone#+1 469-214-9499,,738868428# Conf. ID: 738 868 428#

Site Visit:

See attached site schedule on next page

August 4, 2026 at 12:30 p.m. CT & August 5, 2026 at 9:00 a.m. CT

Bid Question Deadline Submit Questions via www.nttamarketplace.org

August 7, 2026, at 5:00 p.m. CT

Bid Due Date Submit Bids via www.nttamarketplace.org

August 14, 2026, at 10:00 a.m. CT

Bid Opening Date

Microsoft Teams Virtual Meeting Details:

Join:

https://teams.microsoft.com/meet/229435494335 894?p=qNZFnstqryigM9vhJi Meeting ID: 229 435 494 335 894 Passcode: 4fh9fV7b

August 14, 2026, at 2:00 p.m. CT Virtual Bid Opening

Phone# +1 469-214-9499,,477646050# Conf. ID: 477 646 050#

Solicitation Contact Person Kim Madewell kmadewell@ntta.org

Contract Term Three (3) years https://teams.microsoft.com/meet/228490590114671?p=00ozgMZXAVFocetdsI https://teams.microsoft.com/meet/228490590114671?p=00ozgMZXAVFocetdsI tel:+14692149499,,738868428 http://www.nttamarketplace.org/ http://www.nttamarketplace.org/ https://teams.microsoft.com/meet/229435494335894?p=qNZFnstqryigM9vhJi https://teams.microsoft.com/meet/229435494335894?p=qNZFnstqryigM9vhJi tel:+14692149499,,477646050

Project Description:

NOTE:

To be considered for this procurement, each Bidder MUST include with their Bid Sheet, all REQUIRED documents. Bidders are encouraged to upload their bids to NTTA’s Marketplace (https://www.nttamarketplace.org), no later than the date and time identified above as the “Bid Due Date”. When responding, be certain to check the CONFIDENTIAL check box for each uploaded document. You must do so for each document that you would like to designate as confidential. If you fail to check this box, such document(s) will be viewable by the general public.

Small Business Goal: GFE NIGP Code(s) :

936-33

SITE VISIT SCHEDULE:

August 4, 2026 @ 12:30 p.m. CT

Gleneagles Office Complex, 5900 W. Plano Parkway, Plano TX 75093

Gleneagles Office Complex, 5910 W. Plano Parkway, Plano TX 75093

Addison Airport Tunnel, 16101 Dooley Road, Addison, TX 75001

August 5, 2026 @ 9:00 a.m. CT

Main Lane Plaza-3 Operations Building, 2803 Dallas Parkway, Plano TX 75093

Main Lane Plaza-4 Operations Building, 10350 Dallas Parkway, Frisco TX 75034

Plano Maintenance Operations, 1080 Ohio Drive, Plano TX 75093

Frisco Operations Center, 11110 Research Road, Frisco TX 75033

Fire and life safety system inspections, maintenance and repairs including inspections of backflow devices for fire risers.

https://www.nttamarketplace.org/

TABLE OF CONTENTS

INTRODUCTION

Background NTTA Mission Statement and Values

GENERAL INFORMATION

Contract Term Property of North Texas Tollway Authority Award Limitations Language, Words Used Interchangeably

INSTRUCTIONS TO BIDDERS

Confidentiality and Non-Disclosure Statement Pre-Bid Conference Registration, Acknowledgment, and Addendums Inquiries

SUBMITTAL OF BIDS

Lowest Responsible Bidder Determination of Non-Responsible Bidder Determination of Non-Responsive Bidder Rejection of Bids Withdrawing a Bid

BID AWARD

TERMS AND CONDITIONS

Acceptance of Evaluation and Selection Procedures Procurement Policy, RFB, and Applicable Law Confidential Information and Texas Public Information Act Award Non-Exclusive Third-Party “Remit To” Tax Exempt Authority Incurring Costs Disclosure of Interested Parties

Hold Harmless Agreement Equal Opportunity Disclaimer of Liability Licenses/Certificates Notice of Impropriety Force Majeure

Procurement Protests

APPENDICIES

Scope of Work Bid Sheet Required Forms Business Information Form Insurance Requirements BDOD Forms – Small Business Program Form of Contract

INTRODUCTION

The North Texas Tollway Authority (NTTA) invites experienced and qualified companies to submit bids (each, a “Bid”) to provide the Fire and Life Safety Systems Inspections and Repairs (the “Project”) to NTTA in accordance with the terms of this RFB. A company that seeks to be awarded the contract (“Contract”) for the Project under this RFB will be referred to as a Bidder.

This RFB includes the Scope of Work and other requirements for the Project that NTTA has determined are pertinent to the preparation of a Bid. Regardless of whether deliverables under this procurement comprise goods, services, or both, all deliverables to be provided under the Contract will be referred to in this RFB as “goods and services.”

NTTA intends to award a Contract to the lowest responsible Bidder. The form of the Contract NTTA intends to utilize for this procurement is included with this RFB. However, NTTA reserves the right to modify the attached form of the Contract as NTTA deems necessary or advisable for particular requirements of the Project.

Background NTTA is a regional tollway authority governed by Chapter 366 of the Texas Transportation Code authorized to acquire, construct, maintain, repair, and operate turnpike projects in the North Texas region. NTTA serves its member counties of Collin, Dallas, Denton, and Tarrant and is responsible for the NTTA System of toll roads in the region, including Dallas North Tollway, President George Bush Turnpike, Sam Rayburn Tollway, SH 360, Addison Airport Toll Tunnel, Lewisville Lake Toll Bridge, Chisholm Trail Parkway, and Mountain Creek Lake Bridge. NTTA is governed by a nine-member board of directors (Board) with two members appointed by each of the four NTTA member counties. A ninth member is appointed by the Governor of Texas. For more information, a list of the individuals that currently serve on the NTTA Board of Directors is provided on NTTA’s website at www.ntta.org.

NTTA Mission Statement and Values To provide a safe and reliable toll road system, increase value and mobility options for our customers, operate the Authority in a businesslike manner, protect our bondholders, and partner to meet our region's growing need for transportation infrastructure.

GENERAL INFORMATION

Contract Term The Contract will become effective upon its final execution by both parties and satisfaction of the requirements of Section 2252.908 of the Texas Government Code and all other applicable legal requirements. The Term of the Contract is three (3) years.

Property of North Texas Tollway Authority Subject to the provisions of this RFB concerning Confidential Information, all written and electronic correspondence, appendices, photographs, reports, printed material, http://www.ntta.org/ tapes, disks, designs, and other graphic and visual aids submitted to NTTA during this procurement will become the property of NTTA upon delivery to NTTA and will not be returned to the submitting parties.

Award Limitations None

Language, Words Used Interchangeably The words “shall,” “must,” and “will” are equivalent in this RFB and indicate a mandatory requirement or condition, the material deviation from which will not be waived by NTTA. A deviation is material if, at the sole discretion of NTTA, the deficient response is not in substantial accord with this RFB’s mandatory condition requirements. The words “should” and “may” are equivalent in the RFB and indicate very desirable conditions or requirements but are permissive in nature. Deviation from, or omission of, such a desirable condition or requirement will not in and of itself cause automatic rejection of a Bid but may result in the Bid being considered as not in the best interest of NTTA.

INSTRUCTIONS TO BIDDERS

Confidentiality and Non-Disclosure Statement Each Bidder agrees that any information accessed or gained by it in the course of the procurement under this RFB or, if applicable, in performance of duties under the Contract will be maintained in confidence and will not be released, discussed, or made known to any party or parties for any reason whatsoever, except as required to perform the duties required or where disclosure is required by law or mandated by a court of law.

Each Bidder must execute a “Confidentiality and Non-Disclosure Statement” and return it to NTTA. The Confidentiality and Non-Disclosure Statement is located under the REQUIRED FORMS section of this RFB (Appendix C).

Pre-Bid Conference

A pre-bid conference will be conducted for this solicitation, and it will be open to the public to attend. The purpose of the conference is to review the scope and requirements of this RFB and allow interested Bidders to ask questions.

At least one (1) representative from each firm that intends to submit a Bid as a Bidder is encouraged to attend by calling Phone# +1 469-214-9499, Conf.ID: 738 868 428# to attend the pre-bid conference Microsoft Teams Meeting.

Registration, Acknowledgment, and Addendums A Bidder must complete vendor registration and acknowledge this RFB through NTTA Marketplace (www.nttamarketplace.org) in order to participate in this solicitation. Acknowledgement ensures that the Bidder receives notifications regarding the solicitation. This includes, but is not limited to, notifications advising tel:+14692149499,,738868428 http://www.nttamarketplace.org/

Bidder of addendums, amendments, and clarifications to this RFB (each, an “Addendum”). Bidders should acknowledge each Addendum, if any, to this RFB.

If NTTA issues an Addendum to this RFB (whether a change to the solicitation specifications or any other modification) after a Bid has already been submitted, the Bidder, at its option, may access, modify, and resubmit its Bid to take such Addendum into account. Any submitted sealed Bid may be updated prior to the closing date/time for submission of Bids as set out in this RFB. A Bidder’s failure to update and resubmit a Bid following the issuance of an Addendum will signify the Bidder’s election to leave its Bid unmodified.

Inquiries It is the Bidder’s responsibility to obtain clarification of any information contained herein. Questions regarding any aspect of this procurement are to be submitted via the solicitation’s Q&A section on NTTA Marketplace no later than the Bid Question Deadline shown on the cover page of this RFB. All clarifications and answers to questions will be addressed in writing and posted online as an addendum to this RFB.

Statement(s) regarding the meaning or intent of the contents of this RFB by any person other than the Solicitation Contact Person listed on the cover page of this RFB are unauthorized, invalid, and cannot be relied upon.

The Solicitation Number must be referenced in all correspondence pertaining to this solicitation.

Except for any meeting(s) specifically authorized by the Solicitation Contact Person (or designee) as part of the Bid evaluation during the solicitation process, there must be no contact regarding this RFB between a Bidder’s owners, officers, directors, employees, agents, contractors, subcontractors, or other parties acting on a Bidder’s behalf and any NTTA Board member, employee, agent, or consultant, other than the Solicitation Contact Person.

Notwithstanding this prohibition on contact, Bidder may reach out to NTTA’s Director of Procurement Services regarding a solicitation or any questions and/or clarifications about Business Development and Opportunities Department (BDOD) Small Business Program requirements for a solicitation. A Bidder’s failure to comply with this provision will be grounds for NTTA’s disqualification of a Bidder and rejection of its Bid.

SUBMITTAL OF BIDS

To be considered for this procurement, each Bidder must include with their Bid Sheet all required documents and UPLOAD them on NTTA Marketplace (www.nttamarketplace.org), no later than the date and time identified on the cover page as the “Bid Due Date”.

A. Important Submittal Requirements http://www.nttamarketplace.org)/

NTTA is not responsible for Bids received but not clearly marked. It will be the responsibility of each Bidder to upload its Bid Sheet to NTTA at the above listed website before or by Bid Due Date. Late Bids will not be accepted.

NTTA is not responsible for delays caused by any other means of delivery employed by the Bidder. Similarly, NTTA is not responsible for, and will not open, any Bids received later than the date and time indicated above.

NTTA reserves the right, in its sole discretion, to waive any technicality in a response to this RFB, provided such action is in the best interests of NTTA.

Where NTTA waives minor technicalities in a Bid, such waiver does not modify the RFB requirements or excuse the Bidders from full compliance with the RFB. Notwithstanding the waiver of any minor technicalities, NTTA holds all Bidders to strict compliance with the RFB.

NTTA reserves the right, in its sole discretion, to interrupt, postpone, delay, or cancel this solicitation at any time.

B. Important Electronic Marketplace Vendor Response Guide To be considered a responsive and responsible Bidder, it is important to read and follow instructions listed in the electronic “Marketplace Vendor Response Guide” located on NTTA Marketplace (www.nttamarketplace.org). The following is an important task to remember:

NOTE:

When responding, be certain to check the Confidential check box for each uploaded document. You must do so for each document that you would like to designate as confidential. If you fail to check this box, such document(s) will be viewable by the general public.

NOTE: Bidder must complete and fill out the label below, with the “Solicitation Contact Person” and “Solicitation Number” identified on the cover page of this solicitation.

FROM: NAME OF THE COMPANY – Vendor Name

TO: Procurement Department

Attn: Kim Madewell North Texas Tollway Authority 5900 West Plano Parkway, Suite 100 Plano, TX 75093

RFB # 06476-NTT-00-GS-MA

Lowest Responsible Bidder http://www.nttamarketplace.org)/

Under NTTA’s Procurement Policy and this RFB, the “lowest responsible Bidder” is the Bidder who submits a Bid to provide the requested goods and services at a cost that is lower than all other Bids from responsible Bidders and which meets other requirements of the NTTA.

In determining the lowest responsible bidder, NTTA may consider: (a) the purchase price; (b) the reputation of the Bidder and of the Bidder’s goods or services; (c) the quality of the Bidder’s goods or services; (d) the extent to which the goods or services meet NTTA’s needs; (e) the Bidder’s past relationship with NTTA; (f) the total long-term cost to NTTA to acquire the Bidder’s goods or services; and (g) any relevant criteria specifically listed in this RFB. Without limiting the foregoing, any Bidder that NTTA determines is non-responsible or non-responsive will not be deemed the lowest responsible Bidder.

Determination of Non-Responsible Bidder NTTA will not consider the Bid of a Bidder NTTA determines to be non-responsible.

NTTA may deem a Bidder non-responsible if:

1. NTTA has reason to believe collusion exists among the Bidder and other Bidders.

2. The Bidder, any subcontractor, supplier, or the surety on any bond given, or to be given by the Bidder, is in litigation with NTTA or with Collin, Dallas, Denton, Tarrant, Ellis, or Johnson counties or any cities in those counties (collectively, “Service-Area Entities”), or such litigation is contemplated or imminent, in the sole opinion of NTTA.

3. The Bidder is in default on any existing contract with a Service-Area Entity or defaulted on a previous contract with a Service-Area Entity.

4. The Bidder or a proposed subcontractor thereof has failed to disclose a potential conflict of interest or is discovered to have a conflict of interest, by law or policy, as determined by NTTA.

5. The Bidder, a proposed subcontractor thereof, or an individual officer or owner of the Bidders or company comprising a partner, member, or affiliate of the Bidder or any proposed subcontractor of a Bidder is under criminal indictment or been convicted of a criminal offense.

6. The Bidder or any firm comprising a partner, member, or affiliate of the Bidder or any proposed subcontractor of a Bidder (collectively, with Bidder, the Bidder Team) has received compensation from NTTA to participate in the preparation of this RFB, including, but not limited to, any component of the Scope of Work.

7. Any employee, consultant, or agent of any member of the Bidder’s Team participated in the preparation of this RFB, including, but not limited to, any component of the Scope of Work (any such person being referred to as a Screened Person).

a. However, if (i) no member of the Bidder’s Team received compensation from NTTA to participate in the preparation of this RFB (refer to item 6 above), and (ii) NTTA is promptly informed of a Screened Person’s employment with a member of a Bidder’s Team, a Bidder will not be deemed non-responsible if the Bidder demonstrates to NTTA’s satisfaction that a screening procedure exists to ensure that at all times before NTTA’s execution of the Contract (a) the Screened Person has not participated in the preparation of the Bid and (b) no person participating in the preparation of the Bid has discussed with or received from the Screened Person information about this RFB, including, but not limited to, any component of the Scope of Work.

b. Bidder must inform NTTA in writing promptly after it receives this RFB, of any Screened Person’s employment with a member of the Bidder’s Team. If at a later date a Screened Person is employed by a member of the Bidder’s Team, written notice of such employment must be given to NTTA promptly upon the Screened Person’s employment. Failure to provide such written notice may result in Bidder being deemed Non-Responsible.

8. The Bidder is not eligible to be awarded the Contract under applicable law or NTTA’s Procurement Policy, which may be found online at NTTA’s website, ntta.org (currently under “Policies” in the “Who We Are” section).

Determination of Non-Responsive Bidder NTTA may disqualify a Bid as non-responsive and it shall not be considered for reasons including but not limited to the following:

1. All elements of the Bid required under this RFB are not included or all requirements for submission described under “Submission of Bids” are not strictly followed.

2. The Bid was received after the time limit for receiving Bids.

3. The Bid is not signed.

4. Bidder does not register with NTTA Marketplace or fails to acknowledge this solicitation or any Addendums.

Rejection of Bids Procurement Services will automatically reject any Bid that is submitted after the Bid Due Date listed on the cover page of this RFB and return it unopened. Until a Contract is executed, NTTA reserves the right to reject any or all Bids, to waive technicalities, to re-advertise, to decline to proceed or to otherwise proceed with this procurement by other method(s) allowed by law and in the best interest of NTTA.

Withdrawing a Bid

Bidder, by submitting a Bid, warrants and guarantees that the Bid has been carefully reviewed and checked and that it is in all respects true, accurate, and free of mistakes.

However, a Bidder has a right to withdraw a Bid prior to the Bid Due Date.

To withdraw its Bid, Bidder must submit a request to withdraw its Bid in writing via email to the Director of Procurement Services, Danielle Thompson, at dthompson@ntta.org. The written request to withdraw a Bid must state the reason for the withdrawal request. A Bid for which withdrawal is properly requested prior to Bid Due Date will be returned to the Bidder unopened.

A Bidder may not withdraw its Bid after the Bid Due Date without NTTA’s express written consent. Bidders acknowledge that for a Bid withdrawn after the Bid Due Date,

(1) NTTA may pursue any security, such as a bid bond, given by the Bidder for such withdrawn Bid and (2) the withdrawn Bid will not be eligible to be reinstated for this

RFB.

BID AWARD

The Bidder that NTTA Procurement Services identifies as the lowest responsible Bidder will be the “apparent low bidder,” and NTTA will submit the Contract to the apparent low bidder.

When the apparent low bidder unconditionally agrees to execute, deliver, and perform the Contract and submits or has unconditionally agreed to submit (a) all required bonds, insurance, and other items required under this RFB and (b) the Contract, the Contract will then be approved and signed by appropriate parties.

The successful Bidder will assume total responsibility for all obligations under the Contract.

Further, NTTA will consider the successful Bidder to be the sole point of contact with regard to contractual matters, including payment of all charges resulting from the Contract. No subcontractor will be paid directly by NTTA. The Bidder will be solely responsible for the success of any portion of and the entire Project under this RFB.

Unless expressly stated otherwise, all Bids shall be considered valid and in effect until the Bid evaluation, award, and Contract execution process is completed (estimated 60 – 180 days).

TERMS AND CONDITIONS

Acceptance of Evaluation and Selection Procedures Each Bidder represents that it (1) has carefully examined this RFB, including all attachments hereto, and (2) does not object to the procedures and processes as described in this RFB, for evaluating and selecting the lowest responsible Bidder for this Procurement or for the award and execution of the Contract. No exceptions to the terms and conditions of the Contract will be accepted by NTTA. Any exceptions submitted by Bidder with its Bid will be disregarded, and NTTA will consider Bidder’s Bid as submitted for use with the form Contract attached hereto without any changes.

Procurement Policy, RFB, and Applicable Law mailto:dthompson@ntta.org

This RFB and the procurement requirements and procedures described in this RFB are subject to applicable law and NTTA’s Policy Regarding the Procurement of Goods and Services and Disposition of Personal Property (Procurement Policy), which NTTA adopted under Section 366.033(j) of the Texas Transportation Code. A copy of the Procurement Policy is available on NTTA’s website, ntta.org (currently under “Policies” in the “Who We Are” section).

Each Bidder agrees to be bound by the terms, conditions, agreements, and requirements of applicable law, the Procurement Policy and this RFB, including, but not limited to, NTTA’s procurement protest procedures. A Bidder’s submission of a Bid under this RFB will further signify such agreement.

Confidential Information and Texas Public Information Act Information included in a Bid is subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code (TPIA). Information is not exempt as confidential under TPIA simply because the party submitting the information anticipates or requests that it be kept confidential. Accordingly, a Bidder whose Bid includes information that the Bidder believes in good faith to be confidential or proprietary information or to contain trade secrets of Bidder (Confidential Information) must mark such information accordingly. This marking must be explicit as to the designated information. The Bidder will hold NTTA harmless from any claims arising from the release of Confidential Information not clearly designated as such by the Respondent. Designation does not guarantee the non-release of Confidential Information under the TPIA or as otherwise required by law but does provide NTTA with a means to review the issues thoroughly and, if justified, request an opinion by the Attorney General’s office before releasing Confidential Information requested under the TPIA. If NTTA receives a request for Confidential Information, NTTA shall notify Bidder in writing in accordance with the requirements of the TPIA and will, if reasonably and timely requested by Bidder, ask for a decision from the Open Records Division of the Office of the Attorney General of the State of Texas regarding whether the information may be excepted from disclosure under the TPIA.

In such event, Bidder authorizes NTTA to submit any information contained in the Bid, including information the Bidder has labeled as being Confidential Information, to the Office of the Attorney General. Bidder bears the burden of making the appropriate showing(s) to the satisfaction of the Attorney General’s Office.

NTTA, its directors, officers, employees, agents, and attorneys are not liable for any disclosure of any information submitted in response to this RFB. By submitting a Bid, the Bidder waives any claim against, and releases from liability, NTTA, its directors, officers, employees, agents, and attorneys with respect to disclosure of any information included in the Bid, including information labeled as Confidential Information.

Award Non-Exclusive NTTA reserves the right to award a contract to more than one Bidder based on NTTA’s consideration of its operational needs. There will be no minimum amount of services awarded any successful Bidder under this RFB. A successful Bidder will assume total responsibility for all deliverables awarded to it whether a subcontractor or other third party produces them in whole or in part. NTTA considers a successful Bidder to be the sole point of contact with regard to contractual matters including payment of all charges resulting from the Contract. A successful Bidder will be fully responsible for any default by a subcontract just as if the successful Bidder itself had defaulted. No subcontractor will be paid directly by NTTA. A successful Bidder will be solely responsible for the performance of the portion of the entire Project awarded to it under this RFB.

Third-Party “Remit To” If a Bidder has a third-party “remit-to” company for payment that information must appear on the Bidder’s Bid to this RFB. NTTA will not be liable for payments to Bidder sent to the third party designated on the Bidder’s Bid.

Tax Exempt Authority NTTA is a tax-exempt entity under Sections 151.309, et seq., of the Texas Tax Code.

Incurring Costs All costs incurred by a Bidder in preparing the Bid or otherwise in responding to this RFB will be wholly the responsibility of the Bidder. NTTA will not reimburse any Bidders for costs incurred as it relates to participating in the procurement process for this solicitation.

Disclosure of Interested Parties Section 2252.908 of the Texas Government Code states that state agencies and other governmental entities, such as NTTA, may not enter into certain contracts with a business entity (defined as a “Contractor” in that section) unless the Contractor submits a “disclosure of interested parties” (Form 1295) to NTTA at the time the Contractor submits the signed contract to NTTA for execution by NTTA.

If the Contract under this procurement is of a type that requires the Contractor to submit Form 1295, it will be the Contractor’s responsibility to submit the form as required by law. The Contractor may obtain information about the Contract from the Solicitation Contact Person identified on the cover page of this RFB. The Contractor must use the online application at the Texas Ethics Commission website to enter the required information on Form 1295 and print a copy of the completed form, which will include a certification of filing that will contain a unique certification number.

An authorized agent of the Contractor must sign the printed copy of the form and have the form notarized. The completed Form 1295 with the certification of filing must be delivered to NTTA’s Procurement Department, when the contract signed by the Contractor is delivered to NTTA for execution. NTTA will not execute the contract, and no contract will be formed if NTTA has not received the completed Form 1295 with the certification of filing.

NTTA must notify the Texas Ethics Commission of the receipt of the filed Form 1295 with the certification of filing not later than the 30th day after the date the contract binds all parties to the contract. The commission will post the completed Form 1295 to its website within seven business days after receiving notice from NTTA.

Please refer to the information at the Texas Ethics Commission’s website for instructions on registering and completing Form 1295.

Hold Harmless Agreement Each Bidder agrees to protect, defend, indemnify, and hold harmless NTTA and its directors, officers, agents, and employees from any and all costs, claims, and damages of every kind and nature (including attorneys’ fees) made, rendered, or incurred by or on behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work, or other activity done by the Bidder, its employees, subcontractors, or any independent contractor working under the direction of either the Bidder or subcontractor in connection with the preparation and submission of a Bid.

Equal Opportunity NTTA is an equal-opportunity employer. Each Bidder submitting a Bid agrees not to refuse to hire, discharge, promote, demote, or otherwise discriminate in matters of compensation against any person otherwise qualified solely because of race, creed, sex, sexual orientation, gender identity, veteran status, national origin, ancestry, or physical handicap.

Disclaimer of Liability NTTA will NOT hold harmless or indemnify any Bidder for any liability whatsoever.

Licenses/Certificates NTTA reserves the right to require documentation that each Bidder is an established business and is abiding by all laws applicable to the Bidder and of the State of Texas.

If Bidder is required by any regulatory agency to maintain professional license or certification to provide any product and/or service solicited under this RFB, NTTA reserves the right to require Bidder to provide documentation of its current license and/or certification before considering its Bid and/or before awarding a Contract.

Notice of Impropriety If a Bidder has knowledge of conduct by an NTTA employee in connection with this procurement that the Bidder reasonably believes may be unethical or a violation of law or may create an appearance of impropriety by such person in his or her capacity as an NTTA employee, the Bidder agrees promptly to report such conduct to NTTA’s General Counsel, who is NTTA’s official Ethics Officer.

Force Majeure NTTA will not be liable for defaults or delays due to acts of God or the public enemy, acts or demands of any governmental agency, strikes, fires, floods, accidents, or other unforeseeable causes beyond its control and not due to its fault or negligence.

Procurement Protests NTTA encourages Bidders promptly to bring questions and concerns relating to this RFB to NTTA’s attention pursuant to the process set forth in the “Instructions to Bidders”. Any formal protest relating to this RFB or the Contract award hereunder must be made in writing and submitted to the Director of Procurement Services no later than five (5) business days after the earlier of the (i) date the protestor was or reasonably should have been aware of the matter giving rise to the protest or (ii) the date the Contract award was made by the NTTA Board of Directors. A “business day” under this RFB is any day NTTA’s administrative offices (as distinguished from its Customer Service Center) are open for the regular conduct of NTTA business.

Each protest must comply and will be treated in accordance with NTTA’s Procurement Policy, which may be found on NTTA’s website, ntta.org (currently under “Policies” in the “Who We Are” section) and is incorporated into this RFB by reference.

Bidders understand and agree that in light of NTTA’s operational needs and customer service obligations, the filing of a protest or any legal action challenging any aspect of this RFB or the Contract award thereunder will not prevent NTTA from proceeding with the RFB process, a Contract award thereunder, or utilization of the services requested through this RFB. To the fullest extent allowed by law, Bidders waive any claim for injunctive relief pertaining to this RFB, the contract award, or the commencement of services hereunder. By submitting a response to this RFB, Bidders unconditionally and irrevocably acknowledge that adequate remedies exist at law, without resort to injunctive or other equitable relief, to fully redress any potential claim arising in connection with this RFB.

APPENDICIES

Scope of Work Bid Sheet Required Forms Business Information Form Insurance Requirements BDOD Forms – Small Business Program Form of Contract

APPENDIX A

SCOPE OF WORK

[Follows this cover page.]

SCOPE OF WORK

1. INTRODUCTION

Contractors shall provide service for the inspections of the fire and life safety systems including fire alarms, fire sprinklers (wet, dry and antifreeze) and the biannual inspection of the pre-action system as well as the monthly fire alarm monitoring throughout the North Texas Tollway Authority system of buildings.

Scope shall also include the maintenance and repairs of same systems as well as the annual inspections, repairs as needed for the backflow prevention devices attached to the fire risers. Along with this, annual inspections of fire extinguishers of various sizes shall be inspected and the ability to provide new extinguishers, recharge any existing ones if needed and provide 6 year and 12 year maintenance.

2. VENDOR REQUIREMENTS

• To ensure timely response and service support, the vendor must have a service or dispatch location within the counties of Dallas, Collin, Tarrant, Denton, Ellis, Johnson, Rockwall, Kaufman, Wise, Hunt or Parker Counties. The service location must be capable of dispatching qualified personnel and responding to routine and emergency repair requests in a timely manner.

• Contractor must hold valid Texas State Fire Marshal Office (SFMO) Certificates of Registration which includes ACR (Alarm), SCR (Sprinkler), and ECR (Extinguisher). See Appendix C, Required Forms of solicitation

• Valid proof of the service/dispatch location and certificate of registration shall be submitted as part of the bid submission for evaluation purposes. See Appendix C, Required Forms of solicitation.

3. SCOPE OF WORK

a. ANNUAL INSPECTION, TESTING AND CERTIFICATION OF FIRE ALARM

SYSTEMS

Fire Alarm Systems are located at 7 different locations:

Main Lane Plaza – 3 Ops. Building, 2803 Dallas Parkway, Plano, Texas 75093 Main Lane Plaza – 4 Ops. Building, 10350 Dallas Parkway, Frisco, Texas 75034 Plano Maintenance Center – 1080 Ohio Drive, Plano, Texas 75093

Frisco Operations Center, 11110 Research Road, Frisco, Texas 75033

Gleneagles Office Complex, 5900 W Plano Pkwy., Plano, Texas, 75093

Gleneagles Office Complex, 5910 W Plano Pkwy., Plano, Texas, 75093

Addison Airport Tunnell, 16101 Dooley Rd., Addison, Texas 75001

• Provide functional testing of all smoke detectors, heat detectors and manual pull stations.

• Test all audio-visual units (horns/strobes) to ensure proper synchronization and that decibel levels meet audibility requirements.

• Verify elevator recall and shunt trip functionality by triggering the designated elevator lobby and machine room detectors.

• Verify DACT (dialer) signal transmission over primary and secondary paths to the monitoring station.

• Load test all standby batteries and record voltages; inspect for any signs of corrosion, leaking, or swelling.

• Conduct waterflow and tamper switch tests to ensure the sprinkler system successfully triggers alarm and supervisory signals.

• Verify the Remote Annunciator displays accurate information matching the main fire alarm control panel.

• Apply the required inspection tag and provide a detailed report of all device results and any necessary repairs.

b. ANNUAL INSPECTION, TESING AND CERTIFICATION OF WET SPRINKLER

SYSTEMS

Wet sprinkler systems are located at 6 different locations as follows: - Main Lane Plaza – 3 Ops. Building, 2803 Dallas Parkway, Plano, Texas 75093 Main Lane Plaza – 4 Ops. Building, 10350 Dallas Parkway, Frisco, Texas 75034 Plano Maintenance Center – 1080 Ohio Drive, Plano, Texas 75093

Frisco Operations Center, 11110 Research Road, Frisco, Texas 75033

Gleneagles Office Complex, 5900 W Plano Pkwy., Plano, Texas, 75093

Gleneagles Office Complex, 5910 W Plano Pkwy., Plano, Texas, 75093

• Perform a main drain test.

• Inspect and function-test all control and sectional valves to ensure they open and close fully, are properly lubricated, and the stems are not seized or rusted.

• Inspect the Fire Department Connection (FDC) including couplings, caps, threads, and internal clappers to ensure the fire department can pump into the system.

• Check the condition of all sprinkler heads from floor level for obstructions, paint, or heavy dust that could delay or prevent activation.

• Verify that all plastic caps and security arrangements are in place to prevent clogging or unauthorized tampering with the system.

• Check all gauges and drain valves for proper calibration and any leakage.

• Apply the required inspection tags to each riser as mandated by local code and state law.

c. ANNUAL INSPECTION, TESING AND CERTIFICATION OF DRY SPRINKLER

SYSTEMS

The dry sprinkler system is located at the following location: - 11110 Research Rd, Frisco, Texas 75033

• Perform a Main Drain Test.

• Conduct a Partial Trip Test of the dry pipe valve to ensure the internal clapper/flap functions properly without flooding the entire system.

• Test all low-air pressure sensors and high/low alarms to verify they report correctly to the fire alarm panel.

• Drain all low-point auxiliary drains (drum drips) throughout the facility in accordance with NFPA 25 to prevent pipe freeze-ups.

• Perform a visual inspection of all sprinkler heads for obstructions, paint, heavy dust, or corrosion.

• Inspect the air compressor and maintenance device for proper operation, cut-in/cut-out pressures, and general condition.

• Tag the dry valve riser.

d. BI-ANNUAL INSPECTION, TESTING AND CERTIFICATION OF

PREACTION SYSTEM

The Preaction system is located at the following location: - 5910 W Plano Pkwy, Plano, Texas, 75093

• Perform a "No-Flow" Trip Test of the preaction valve to ensure the solenoid releases the clapper without flooding the overhead piping.

• Conduct the Main Drain Test

• Test the electronic detection system (smoke, heat, or flame detectors) to verify it successfully sends a release signal to the preaction control panel.

• Check the solenoid valve for proper operation, as this is the mechanical trigger that allows water into the system.

• Inspect the air maintenance device and compressor for proper cut-in/cut-out pressure settings.

• Test all tamper switches on the preaction riser to ensure any unauthorized closing of a valve triggers an immediate trouble signal.

• Inspect the preaction control panel for battery backup health, ground faults, or trouble lights that indicate a wiring issue.

• Drain all low-point auxiliary drains (drum drips) to ensure no condensation is sitting in the pipes that could cause false corrosion alarms.

• Inspect the discharge nozzles or sprinkler heads for any protective caps or covers that are designed to pop off during discharge.

e. ANNUAL INSPECTION, TESTING AND CERTIFICATION OF FIRE

EXTINGUISHERS

Fire Extinguishers are located at 9 different locations as follows: - Main Lane Plaza – 3 Ops. Building, 2803 Dallas Parkway, Plano, Texas 75093 Main Lane Plaza – 4 Ops. Building, 10350 Dallas Parkway, Frisco, Texas 75034 Plano Maintenance Center – 1080 Ohio Drive, Plano, Texas 75093

Frisco Operations Center, 11110 Research Road, Frisco, Texas 75033

Addison Airport Tunnell, 16101 Dooley Rd., Addison, Texas 75001

Addison Toll Tunnel Booth - 4140 Keller Springs Road, Addison, TX 75001

Main Lane Plaza #2 - 15909 Dallas Parkway, Addison, TX 75001

• Perform annual inspection on all fire extinguishers, including gauge verification, seal replacement, weight checks for all units, physical damage and updating of inspection tags if any as well as the 6-year and 12-year maintenance.

f. ANNUAL INSPECTION, TESTING AND CERTIFICATION OF ANTIFREEZE

SYSTEM

The wet pipe antifreeze system is located at the following location:

Plano Maintenance Center – 1080 Ohio Drive, Plano, Texas 75093

• Extract liquid samples from the highest and lowest points of the loop and measure concentration using a refractometer to ensure the freezing point is as per manufacturer specifications.

• If the concentration is not within manufacturer specified limits, the system must be drained and refilled with the new antifreeze.

• Perform a Main Drain Test.

• Check that the valve separating the loop from the main system is working.

• Check the system’s pressure gauge to ensure it is higher than the main water supply pressure.

• Visually inspect all piping and hangers in unheated areas for any signs of sweating, leaks, or sagging.

• Verify that the Antifreeze Information Sign is present at the riser, detailing the volume of the system, the type of agent used, and the percentage of the concentration.

• Confirm that the system is fully topped off and all air is bled from the high points after sampling is complete.

g. ANNUAL INSPECTION, TESTING AND CERTIFICATION OF BACKFLOW

PREVENTION

The backflow prevention devices are located at the following 6 locations:

Main Lane Plaza – 3 Ops. Building, 2803 Dallas Parkway, Plano, Texas 75093 Main Lane Plaza – 4 Ops. Building, 10350 Dallas Parkway, Frisco, Texas 75034 Plano Maintenance Center – 1080 Ohio Drive, Plano, Texas 75093

Frisco Operations Center, 11110 Research Road, Frisco, Texas 75033

• Perform the Annual Backflow Test.

• Upon completion of the inspection, documentation will be forward to the NTTA stating that the backflow preventer has been tested and inspected in accordance with manufacturer’s recommendation.

h. 24/7 MONTHLY FIRE ALARM MONITORING

• Provide continuous 24/7/365 monitoring of the 7 fire alarm control panels through a UL

Listed Central Station.

• Contractor shall program the Fire Alarm Control Panel (FACP) using the specific Account

Number (CSID) and Receiver IP/Phone Numbers provided by the NTTA.

• Contractor shall provide NTTA access to a phone application for viewing real time status, ability to place the system on account test status via the app to prevent any kind of false dispatch during any kind of regular maintenance work and access to any other information.

• At the conclusion of every inspection or repair, the Contractor must verify that the system is removed from Test Status and confirmed to be in a Normal monitoring state before leaving the premises.

All onsite inspections, testing, and maintenance must be performed by individuals holding active licenses issued by the Texas State Fire Marshal’s Office relevant to the system (fire alarm, fire sprinkler, fire extinguisher, backflow testing) being serviced.

NTTA reserves the right to verify technician licenses and request it as needed before any work begins.

4. ESTIMATE QUANTITIES AT EACH LOCATION

a. Main Lane Plaza – 3 Ops. Building, 2803 Dallas Parkway, Plano, Texas 75093(Multi-Level Building)

i. Fire Sprinkler Systems – 1 Wet System, 1 Main Drain Test, 1 Water Flow Switch, 1 Tamper Switch, 1 Sprinkler Box, 1 Inspectors Test Valve, 2 Gauges, 1 FDC and 1 Control Valve.

ii. Fire Alarm Systems – 22 devices (FA Silent Knight System, 1 Annunciator, 2 Battery, 1 Communicator, 2 Duct Detector, 1 Heat Detector, 1 Panel, 1 Remote Power Supply, 5 Pull Stations, 6 smoke detectors, 1 tamper switch and 1 water flow switch)

iii. Alarm Monitoring – 1 Main Fire Alarm Control Panel

iv. Fire Extinguishers

1. 5# ABC 21

2. 10# ABC 9

3. 2.5# ABC 4

4. 6-year maintenance due for 1 10#ABC in 2026.

5. 7 5#ABC are due for 6-year maintenance in 2027, and 2 5#ABC are due in 2028.

6. No 12-year maintenance in next 3 years.

b. Main Lane Plaza – 4 Ops. Building, 10350 Dallas Parkway, Frisco, Texas 75034(Multi-Level Building)

i. Fire Sprinkler Systems- 2 Wet Systems, 2 Main Drain Test, 2 Water Flow Switches, 2 Tamper Switches, 2 System Control Valves, 2 Sprinkler Box, 2 Inspectors Test Valve, 4 Gauges and 1 FDC.

ii. Fire Alarm Systems –14 Devices (Siemens Fire Alarm System, 1 annunciator, 3 Duct Detector, 1 Heat Detector, 5 Smoke Detector, 2 Batteries, 2 Pull Stations)

iii. Alarm Monitoring – 1 Main Fire Alarm Control Panel

iv. Fire Extinguishers

1. 5# ABC 13

2. 10# ABC 5

3. 2.5 #ABC 2

4. 1 10#ABC, 2 5#ABC and 2 2.5#ABC are due for 6-year maintenance in 2026.

5. 1 5#ABC are due for 6-year maintenance in 2027, and 5#ABC are due in 2028.

6. No 12-year maintenance needed in next 3 years.

c. Plano Maintenance Center – 1080 Ohio Drive, Plano, Texas 75093

i. Fire Sprinkler Systems

1. 1 Antifreeze system at Mechanical Room 112

2. 1 Wet System at Mechanical Room 112

3. 1 Wet System at Sign and Fabrication

4. 5 control valves, 2 FDC, 5 Gauges, 2 Inspectors Test Valve, 5

Tamper Switches, 2 Water Flow Switches, 2 Main Drain Test, 2 Water Motor Gong

ii. Fire Alarm Systems - 27 devices (FA Silent Knight System, 1 annunciator, 2 Battery, 5 Duct Detector, 1 Heat Detector, 1 Panel, 1 Remote Power Supply, 13 Pull Stations and 3 Smoke Detectors)

iii. Alarm Monitoring – 1 Main Fire Alarm Control Panel

iv. Fire Extinguishers- Total of 79 ABC Extinguishers

1. 5# ABC 30

2. 2.5 #ABC 10

3. 10# ABC 20

4. 10# ABC 19 (vehicles)

5. 1 5#ABC fire extinguishers are due for 12-year inspections in 2027 and 1 5#ABC is due in 2028.

6. 8 5#ABC, 2 2.5#ABC and 2 10#ABC fire extinguishers are due for

6-year maintenance in 2026.

7. 23 5#ABC are due in 2028 for 6-year maintenance, 1 2.5#ABC in

2027 and 1 10#ABC in 2027.

d. Frisco Operations Center, 11110 Research Road, Frisco, Texas 75033

i. Fire Sprinkler Systems – 2 Wet Systems, 1 Water Motor Gong, 1 Main Drain Test, 3 Water Flow Switch, 6 Tamper Switch, 1 Standpipe system, 1 Sprinkler Box, 3 Post Indicator Valve, 1 Inspector Test Valve, 1 High

Pressure Water Alarm Switch, 1 High/Low Air Device, 7 Gauges, 1 FDC, 1 Dry System, 3 Control Valve and 1 Air Compressor.

ii. Fire Alarm Systems – 14 devices (FA Silent Knight System, 1 Battery, 1 Panel, 1 Pull Station, 1 Smoke Detector, 1 Supervisory-Low Air Pressure Switch, 6 Tamper Switch, 3 Water Flow Switch)

iii. Alarm Monitoring – 1 Main Fire Alarm Control Panel

iv. Fire Extinguishers- 139 ABC extinguishers are there in total

1. 6 #ABC 1

2. 5#ABC 29

3. 5#ABC 40(Vehicle)

4. 10# ABC 30

5. 10# ABC 40 (vehicles)

6. 3 10#ABC, 13 5#ABC and 1 2.5#ABC are due for 6-year maintenance in 2026.

7. 4 5#ABC are due in 2027, 37 5#ABC are due in 2028 and 1 10#ABC in 2028 for 6-year maintenance.

8. No 12-year maintenance for next 3 years for any extinguishers.

e. Gleneagles Office Complex, 5900 and 5910 W Plano Pkwy., Plano, Texas, 75093

i. Fire Sprinkler Systems

1. 5900 building – 3 control valves, 1 FDC, 4 Gauges, 1 Sprinkler Box, 3 Tamper Switches, 2 Water Flow Switches, 2 Main Drain Test, 1 Water Motor Gong, 2 Wet Systems

2. 5910 building- 5 Control Valves, 8 Gauges, 1 High Pressure Water Alarm Switch, 1 Pre-Action System, 1 Spinkler Box, 1 Supervisory- Low Air Pressure Switch, 5 Tamper Switches, 2 Water Flow Switch, 2 Main Drain Test and 2 Wet System.

ii. Fire Alarm Systems

1. 5900 building – 10 devices (FireLite Alarm System, 1 Battery, 1

Annunciator, 1 Panel, 1 Pull Station,1 Smoke Detector, 3 Tamper Switches and 2 Water Flow Switch)

2. 5910 building – 55 devices (FA Silent Knight System, 6 Batteries, 1 Communicator, 2 Heat Detector, 1 High Pressure Water Alarm Switch, 1 Panel, 5 Remote Power Supply, 4 Pull Stations, 27 Smoke Detectors, 1 Supervisory-Low Air Pressure Switch, 5 Tamper Switch and 2 Water Flow Switch)

iii. Alarm Monitoring

1. 5900 building – 1 Main Fire Alarm Control Panel

2. 5910 building – 1 Main Fire Alarm Control Panel

iv. Fire Extinguishers

1. 5900 building- Total of 25 ABC fire extinguishers and 1 Clean Agent

Extinguisher.

a. 10# ABC 19

b. 5#ABC 6

c. 1 Clean Agent Extinguisher (4.75 lbs. Halotron)

d. 8 10#ABC, 3 5#ABC are due for 6-year maintenance in 2026.

e. 1 4.75 lbs. Halotron due for 6-year maintenance in 2027.

f. No 12-year maintenance for next 3 years.

2. 5910 building

a. 5# ABC 21

b. 10# ABC 10

c. 11# Halotron 2

d. 4 5#ABC, 103ABC and 2 11# Halotron are due for 6-year maintenance in 2026.

e. 2 5#ABC are due in 2027, and 2 5#ABC are due for 6-year maintenance in 2028.

f. 1 11# Halotron due for 12-year maintenance in 2026.

f. Addison Airport Toll Tunnel, 16101 Dooley Rd., Addison, Texas 75001

i. FDC connection valves

1. Operation Building – 0 devices

2. Tunnel – 12 devices

ii. Fire Alarm Systems

1. Operation Building – 5 devices

2. Tunnel – 66 devices

Details on the fire alarm system- Firelite Alarm System, 2 Heat Detector Restorable, 1 Digital Alarm Communicator Transmitter, 17 Pull Stations, 8 Smoke Sensors and 32 Fire, Gas or Flame Detectors)

iii. Alarm Monitoring

1. Operations Building – 1 Main Fire Alarm Control Panel

2. Tunnel – 1 Main Fire Alarm Control Panel

iv. Fire Extinguishers

1. Operations Building

a. 10# ABC 1

2. Tunnel

a. 5# ABC 5

b. 10# ABC 15

g. Addison Toll Tunnel Booth - 4140 Keller Springs Road, Addison, TX 75001

i. Fire Extinguishers- 5#ABC 1

h. Main Lane Plaza #2 - 15909 Dallas Parkway, Addison, TX 75001

i. Fire Extinguishers- 5#ABC 1

5. TERM OF CONTRACT

The term of contract will be 3 years or 36 months.

6. HOURLY RATES- STANDARD AND PREMIUM

• Standard Business Hours- 8AM-5PM, Monday-Friday excluding NTTA observed Holidays.

• Overtime/Saturday Hours- Any authorized work performed between 5:01PM and 7:59AM Monday Through Friday and all day Saturday. This rate shall not exceed 1.5 times the Standard Hourly rate.

• Holiday/Sunday Rate- Any work performed on Sundays or NTTA observed Holidays. This rate shall not exceed 2 times the standard hourly rate.

7. BID SHEET

• The attached bid sheet includes the list of locations and the inspection to be done under each location.

• For fire alarm inspection, the pricing is by location and fire sprinkler inspection (wet, dry and antifreeze) shall be per riser/system. Fire extinguisher inspection pricing shall be per unit whereas backflow prevention inspection is per riser/system.

• Labor rates shall include the following but are not limited to; wages, benefits, taxes, insurance, overhead, profit.

• The cost of all travel, fuel, mobilization, and vehicle expenses for scheduled annual and monthly Preventive…