06.PWS - RAC Plant Testing_Draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

PEARL HARBOR NAVAL SHIPYARD (PHNSY & IMF)

AC PLANT #1 AND #2, TROUBLESHOOT AND OPERATIONALLY TEST

1.0 BACKGROUND:

1.1 Pearl Harbor Naval Shipyard & IMF, a US Navy industrial facility located on the island of Oahu, Hawaii maintains, overhauls and repairs various vessels of the US Navy. Over 4,500 military, civilian and contractor personnel work to keep the Navy, “Fit to Fight”.

2.0 OBJECTIVE & SCOPE OF WORK:

2.1 Contractor to provide technical services to operationally test/troubleshoot AC Plant #1 and #2 onboard a Virginia class submarine at PHNSY&IMF. Technical services will be provided onsite at PHNSY & IMF onboard a Virginia class submarine.

3.0 PERFORMANCE REQUIREMENTS:

3.1 The Contractor shall provide all management, labor, technical expertise and resources to tech assist the Government in inspection, troubleshooting, and operational testing of AC Plant #1 and #2 to full operational condition. The following references governing the work and services performed are summarized below:

3.1.1 References

TABLE A

Title Reference #

1. AIR CONDITIONING UNIT, 450-TON CAPACITY, HFC-134a S9514-C8-MMA-010

2.

SUBMARINE MAINTENANCE STANDARD – RESTORE HRF-134a

AC UNIT COMPRESSOR/MOTOR ASSEMBLY

SMS 5140-081-079

Rev – CHG4

3.2 OPERATIONAL TESTING: (LOCATION: PHNSY&IMF)

Technical assistance services shall be provided for operational testing of AC Plant #1 and #2 on-board a Virginia class Submarine at PHNSY&IMF. The Contractor shall comply with all procedures and processes established at PHNSY & IMF regarding access to and from the work-site, access to the Controlled Industrial Area (CIA) if required and allow for sufficient time to process entry applications and approvals.

3.2.1 The Contractor shall provide technical assistance to identify lessons learned and best practices to troubleshoot, provide direction in replacing defective component parts, and assist in operational testing of the AC Plant #1 and #2 to full operational status IAW Reference (1).

3.3 Reports: The Contractor shall provide a written report for AC Plant #1 and #2, within one (1) business day following successful completion of the operational testing. The report shall detail as found condition, notable work and conditions observed, technical assistance given, document recommended corrective actions, and other technical recommendations to ensure operational reliability and maintenance of AC Plant #1 and #2.

3.4 Parts: The Contractor shall assist PHNSY&IMF in identifying and provide replacement parts, should the need arise, in the course of restoring AC Plant #1 and #2 to full operating condition.

3.4.1 The Contractor shall advise the TPOC of any parts or replacements needed to bring the AC Plant #1 and #2 to full operation condition and shall not proceed with procuring the parts without authorization from the Contracting Officer.

DRAFT

3.5 Meetings: The Contractor shall attend the following meetings during the period of performance:

a. Daily Project Scheduling Meeting (when performing work at PHNSY&IMF)

b. In-brief meetings as required.

3.6 Travel: Travel shall be in accordance with the Federal Acquisition Regulation (FAR) 31.205-46 and current DoD Joint Travel Regulations (JTR).

4.0 SERVICE DELIVERY SUMMARY:

TABLE B

Description Reference Performance

1. Technical assistance and operational testing of AC Plant #1 and #2

Paragraph 3.2 100% delivery and compliance.

2. Provide written reports and plans. Paragraph 3.3 100% delivery and compliance.

3. Attend meetings Paragraph 3.5 100% delivery and compliance.

5.0 QUALITY ASSURANCE:

5.1 Per Government Request the Contractor is responsible for implementing and maintaining a

Quality Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance and a copy shall be provided to the Technical Point-of-Contact (TPOC) prior to contract award. (If Applicable)

5.2 The QCP shall outline the Contractor’s plan, what will be reviewed and actions to be taken by the

Contractor, should the review(s) identify areas requiring remedial action. Of interest to the Government are the following – proper training, required certifications of workers, appropriate quality oversight during the performance of the Contractor’s requirements, including in-process monitoring during all shift work and processes followed to resolve any quality control issues. (If Applicable)

5.3 Periodic Progress Meetings: The Contractor agrees to attend progress meetings during the contracted period of performance. Contracting Officers Representative (COR), and other Government personnel, as appropriate, will meet periodically with the Contractor to review the Contractor's performance. At these meetings the COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

6.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS:

6.1 The Contractor shall be an Original Equipment Manufacturer (OEM) or authorized OEM repair facility capable of providing technical engineering and troubleshooting services. Certificates shall be provided upon request by the Contracting Officer.

6.2 The Contractor and its representatives shall be trained in and comply with all Federal, State, Territorial and local environmental laws and regulations. In the event that the work is found non-compliant to all stated environmental laws and regulations, the contractor shall indemnify the U.S.

government from any liability.

6.3 Contractor is required to comply with Public Law 105-270, Section 5 (2)(A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials or (ii) any function that is primarily ministerial and internal in nature.”

7.0 SECURITY REQUIREMENTS:

7.1 U.S. Citizenship is required for facility access. Prior to the start of work, the contractor shall pass a background check and register with the Defense Biometric Identification System (DBIDS) to gain access to Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF).

Only those individuals with favorable investigations shall be utilized on this contract. The contractor must coordinate with PHNSY&IMF to obtain a gate pass at building 3455 Pass Office.

It is not unusual for the pass process to take an hour or more. After receiving award, to ensure all contractors assigned to the contract obtain base access, the Contractor must complete SECNAV 5512/1 (latest version) for each personnel with their full name; Social Security number; date of birth, place of birth, and citizenship.

7.2 Security Requirements: The contractor is required to follow the security requirements in the contract Security Classification Specification (DD Form 254), attachment B of this contract. A violation of this paragraph shall be a material violation of this agreement.

7.3 Contractor will Coordinate with PHNS Security Office and COR in the completion of Visit Request for Pearl Harbor Naval Shipyard (Form PH-SYD 5512/28 Rev 8-12). Should contractor personnel receive or suspect they have learned classified information beyond their level of clearance; the Contractor shall identify and immediately report suspicions to the COR.

7.4 Access to the work area located in the CIA is governed by PHNSY & IMF security procedures and requirements and the Contractor is required to obtain a RED Badge clearance for all Contractor personnel associated with this PWS. This job is classified and will not deal with any restricted data.

7.5 Confidentiality: This project, all materials provided to the Contractor by the Government, test results, conclusions and recommendations obtained thereof for the Contractor shall be considered Government property. The information shall not be disclosed, copied, modified, used (except to fulfill contract requirements) or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the Government without the Government express consent.

8.0 CONTRACTOR RESPONSIBILITIES:

8.1 The Contractor shall furnish sufficient qualified personnel to perform all work specified within this contract.

8.2 Place of Performance: Dry-dock area and shipboard a Virginia class submarine at Pearl Harbor

Naval Shipyard.

8.3 The Contractor performing services shall be required to comply with all Pearl Harbor Naval

Shipyard & IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit. See appendix I and II for details.

8.4 All Contractor travel shall be conducted as outlined in section 3.6.

8.5 Ensure that the on-site technical representative is in compliance with the following safety guidelines:

a) Safety glasses with side shields shall be worn when personnel are conducting eye hazardous operations and when in an eye hazardous area.

b) Hardhats, safety glasses and safety shoes shall be worn at all times from the outer crane rail and/or entry into the fenced area and while on board ship in accordance with PHNS & IMF PPE policy.

c) Shall ensure its employees understand the fire safety requirements and actions to be taken when fire or an emergency occurs during work onboard the ship. Contractor shall ensure that all personnel are briefed on the Shipyard Fire Safety Plan and muster locations.

d) Eating, smoking or drinking is prohibited except for designated areas identified by the ship.

8.7 Ensure that all portable electrical equipment has been verified electrically safe prior to use shipboard.

8.8 Radiological controls:

a) NO work will be accomplished in the Reactor Compartment or radiation areas.

b) Work will be accomplished in the engine room by Contractors.

c) If it is determined that work will need to be accomplished within the area described above, the Project Superintendent and NRMD MUST be contacted PRIOR to the Contractor working in the area.

8.9 When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are contract employees and not DOD employees. Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, pin, visible company identification) in a visible location on the front of exterior clothing and above the waist, (except when safety or health reasons prevent such placement) as to who their employer is.

Identification badges shall be worn at all times when performing work, including while attending Government meetings and conferences that may take place outside the facility.

9.0 HOURS OF OPERATION:

9.1 Working Hours: PHNSY&IMF operates 24 hours per day. However, most PHNSY&IMF administrators work 0630 to 1500 hrs, Monday through Friday, and do not work on Federal holidays. If the federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday.

The contractor must perform the work under this contract during the shift determine best to facilitate government need. Any work schedule outside the regular hours must be approved by the Contract Officer (KO)/ Contract Officer Representative (COR) prior to commencement.

Weekend work may be required but must be approved BY THE KO/COR prior to commencement.

10.0 CONTRACT MANAGEMENT

10.1 The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors, if applicable. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

10.2 The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between Technical Points of Contact (TPOCs), the COR, and the contractor's corporate offices.

11.0 ATTACHMENTS/ APPENDICES:

a) APPENDIX I: SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY (PHNSY & IMF) (revised JUL 2024)

b) APPENDIX II: CONTRACTOR SECURITY REQUIREMENTS FOR SUBMARINE ACCESS AT PHNSY&IMF’S CONTROLLED INDUSTRIAL AREA (Rev. MAY 2024)

c) ATTACHMENT A: Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility Operations Security (OPSEC) Contract Requirements (02-25)

d) ATTACHMENT B: Department of Defense Contract Classification Specification (DD Form 254), dated XX/XX/2025