06.A04.FLUKE_910R_PWS_Open_Quote.docx

PERFORMANCE WORK STATEMENT

PEARL HARBOR NAVAL SHIPYARD & INTERMEDIATE

MAINTENANCE FACILITY (PHNSY & IMF)

CALIBRATION SERVICE

1. BACKGROUND

Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore-based activities in the Pacific.

2. OBJECTIVE AND SCOPE

The Contractor shall Open, Evaluate, Quote, Repair (if feasible), and Calibrate the Fluke Electronics, Model 910R, GPS/Rubidium Frequency Reference in accordance with the requirements below.

Equipment Condition:

The unit is not functioning as intended. The display screen is “garbled” and illegible, and the alarm indicator light is continuously illuminated. The objective is to return the instrument to full operational condition meeting or exceeding original equipment manufacturer (OEM) performance using genuine OEM parts, followed by ISO/IEC 17025 accredited calibration.

Important Note: Calibration shall only be performed if the unit is successfully repaired. Calibration is strictly contingent upon successful completion of repairs.

3. PERFORMANCE REQUIREMENTS

The Contractor shall follow the sequential process below:

3.1 Open

3.1.1 Upon receipt, the Contractor shall carefully open and disassemble the unit as necessary to gain access to internal assemblies while observing all applicable safety precautions (high voltage and Rubidium module hazards).

3.2 Evaluate

3.2.1 The Contractor shall perform a thorough technical evaluation of the unit’s condition, including but not limited to:

3.2.1.1 Root cause analysis of the garbled/illegible display

3.2.1.2 Root cause analysis of the continuously illuminated alarm indicator

3.2.1.3 Functional testing of the Rubidium frequency standard, GPS receiver, power supply, display module, and associated circuitry

3.2.1.4 Inspection for damaged, failed, or degraded components

3.2.2 The Contractor shall provide the Technical Point of Contact (TPOC) and Contracting Officer’s Representative (COR) with a detailed written evaluation within five (5) business days of receipt. The evaluation shall clearly identify the cause of failure, repairs required, parts needed, and estimated repair cost.

3.3 Quote

3.3.1 Based on the evaluation, the Contractor shall submit a firm-fixed-price repair quote (including all labor, genuine OEM parts, repair, and calibration) to the TPOC and COR for approval prior to proceeding with any repairs.

3.3.2 Repair Contingency Details:

3.3.2.1 The Government reserves the right to approve or disapprove the repair quote.

3.3.2.2 The Contractor shall not proceed with repairs until receiving written approval from the TPOC or COR.

3.3.2.3 If the unit is determined to be unrepairable, or if the repair quote is not approved by the Government, the Contractor shall return the unit “As Received” (unrepaired) to the Government at no cost for repair or calibration, accompanied by a detailed technical failure analysis report.

3.3.2.4 If the repair quote is approved by the Government, the additional repair cost shall be incorporated into the contract via a formal contract modification prior to the Contractor proceeding with repair work.

3.3.2.5 All repairs shall be performed using only genuine OEM parts from the manufacturer.

3.4 Repair (Only after written approval of the quote and contract modification)

3.4.1 The Contractor shall perform all approved repairs to restore the unit to full functionality. Upon completion of repairs, the unit shall be functionally tested to verify that:

3.4.1.1 The display is clear, legible, and fully operational

3.4.1.2 The alarm indicator functions normally (no longer continuously illuminated)

3.5 Calibrate

3.5.1 Calibration shall be performed only after successful repair of the unit and written Government approval.

3.5.2 The Contractor shall perform a full ISO/IEC 17025 accredited calibration on the repaired unit, including:

3.5.2.1 As-Found and As-Left data

3.5.2.2 Measurement uncertainties

3.5.2.3 Statement of direct traceability to NIST through an unbroken chain of calibrations

3.5.2.4 Compliance statement to ISO/IEC 17025

4. REPORTS AND DELIVERABLES

4.1 The Contractor shall provide the following documentation with the returned instrument:

4.1.1 A Certificate of Calibration that includes “As Found” and “As Released” data.

4.1.2 A detailed Repair and Evaluation Report containing:

4.1.2.1 Description of failure symptoms

4.1.2.2 Evaluation findings and root cause

4.1.2.3 Repair actions performed

4.1.2.4 Before and after test data

4.1.2.5 Functional test results

4.1.3 The Certificate and Report shall contain the following statements:

4.1.3.1 “Direct traceability through an unbroken chain of calibrations back to accepted references to the National Institute of Standards and Technology (NIST).”

4.1.3.2 “This calibration complies with ISO/IEC 17025.”

5. GOVERNMENT FURNISHED PROPERTY (GFP)

5.1 See GFP attachment.

5.2 PHNSY&IMF will be responsible for shipment of instruments in an appropriate shipping container to the Contractor’s facility for service. The contractor shall securely package the equipment to prevent damage during transit and ship it back to the Government as Free On Board (FOB) destination via traceable means upon completion of service. For OPSEC purposes, the exact return address is withheld from this PWS. For quoting purposes, the Contractor shall base return shipping costs on delivery to the address below. The exact, complete delivery address will be provided at contract award.

PEARL HARBOR NAVAL SHIPYARD & IMF

JBPHH, HI 96860-5033

5.3 As part of the contract requirements, the contractor shall process receiving and shipping of the GFP equipment via the Procurement Integrated Enterprise Environment (PIEE) GFP module (https://piee.eb.mil/).

6. CONTRACTOR QUALIFICATIONS

6.1 The Contractor shall be accredited by International Standard ISO/IEC 17025:2005.

6.2 The Contractor shall perform repair and calibration at an authorized Fluke Electronics service facility by a Fluke Electronics authorized service technician.

6.3 The Contractor shall ensure the necessary employee level of expertise for performance of the deliverables described by this PWS and the necessary management and administrative support associated with personnel, equipment and services provided.

7. WARRANTY

7.1 Extend to the Government all commercial warranties on replacement parts, consistent with the standard industry practices.

8. LIABILITY

8.1 The Contractor shall replace or repair any damage done to any Government property as a result of work performed by the Contractor at no additional cost to the Government.

9. QUALITY ASSURANCE

9.1 The Contractor is responsible for implementing and maintaining a Quality Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance and shall describe what will be reviewed and outline actions to be taken by the Contractor, should reviews(s) and/or inspections identify areas requiring remedial action.