05624-RFI.docx

Request for Information (RFI) Contract #05624 – Fuel Station Inspection Services

March 28, 2025

REQUEST FOR INFORMATION (RFI)

Fuel Station Inspection Services

ANNOUNCEMENT

PLEASE NOTE: there is no pre-bid conference for this request.

The State of Washington is in the process of developing specifications for fuel station inspection services, including minor repair work, and is requesting input from the business community. The current statewide contract 01917 is due to expire on May 14, 2025.

BACKGROUND

This Statewide Contract is for the regulatorily-required inspection, testing, and minor maintenance repair work for fuel stations throughout Washington State. Customers use this contract for annual inspections and making repairs as needed, both for issues found during or outside of inspections. This statewide contract is used by State Agencies and qualifying organizations who have signed the Contracts Usage Agreement (CUA). A list of CUA members is available here.

Scope:

· Fuel stations may contain, but are not limited to, gasoline, diesel, biodiesel, and ethanol.

· Inspection shall include, but is not limited to, required testing (cathodic protection, line tightness, spill bucket, etc.) and certification (tank monitor, etc.)

· Maintenance and repair services encompass fuel stations, storage tanks, and related appurtenances, performed in-person (replacing faulty sensors, calibrating meters, etc.) or virtually (remote diagnostics, technical support, etc.)

· Note: the contract scope does not include installation or removal of storage tanks.

Categories: the anticipated awarded categories are as follows:

1. Inspection only

a. Regulatory-required annual compliance testing of fuel stations, storage tanks, and related appurtenances.

b. Individual component testing as needed for issues discovered outside of scheduled inspections.

2. Maintenance and Repair only

a. On-site during annual inspections if station(s) fails inspection and as required outside of scheduled inspections.

b. Remote, off-hours, overtime, and emergency repairs as needed.

3. Both Inspection and Maintenance

QUESTIONS

1. Categories. Which category of work can you provide?

2. Locations. What areas of Washington State can you service?

3. Pricing. How do you structure pricing for your services and what are the components (transportation, labor rates, distance, equipment, etc.)?

4. Discounts. Do you offer reduced pricing for customers with multiple stations? Are there discounts for prompt payment?

5. Certifications. Please provide the types of certifications and training your inspectors have.

6. Response Time. Please describe your timeline from when a service request is received to submission of final inspection report, including scheduling, inspection, and repairs.

7. Parts. What is the availability of replacement parts and where are they sourced?

8. Added Value. Identify areas of value-added service that you provide relating to fuel station inspection and repairs.

9. Sustainability Practices. Please identify any green practices your firm implements (electronic vs paper reports and invoices, products with recycled content, eCycling, etc.)

10. Insurance. What types of insurance coverages are common in this industry and what limit does your company have for each type of insurance coverage?

11. Other feedback. Please provide any information you believe is relevant for Enterprise Services to consider in developing a solicitation for goods/services.

Please use this link to provide your answers.

RFI PROCESS

Responses to this RFI should be submitted electronically to the RFI Coordinator listed below no later than Friday, April 4, 2025.

A response to this RFI is not a mandatory requirement for participation in any subsequent solicitations released by the State of Washington. The results of this RFI may be used in development of future solicitations. All business community communications concerning this RFI must be directed to the RFI Coordinator.

Bernadette Connor RFI Coordinator Dept. of Enterprise Services PO Box 41411 Olympia, WA 98504-1411 DESContractsTeamMaple@des.wa.gov

PUBLIC RECORDS

All documents (written and electronic) submitted to Enterprise Services as part of this RFI are public records. Unless statutorily exempt from disclosure, such records are subject to disclosure if requested. See RCW 42.56, Public Records Act. Enterprise Services strongly discourages businesses from unnecessarily submitting sensitive information (e.g., information that businesses might categorize as ‘confidential,’ ‘proprietary,’ ‘sensitive,’ ‘trade secret,’ etc.). For the purposes of this RFI no information considered confidential or proprietary should be included.

NO OBLIGATION TO CONTRACT

Release of this RFI in no way obligates the state of Washington to award a contract.

TO SUMMARIZE

The state of Washington appreciates your thoughts and input and would also welcome any additional thoughts and comments related to this commodity.

Washington State Department of Enterprise Services (DES) Page 1 of 3 (Rev 2/12/2024)

Washington State Department of Enterprise Services (DES) Page 3 of 3 Rev. 08/14/2024 image1.jpeg