SUPPLEMENTAL INSTRUCTIONS TO BIDDERS PAGE 1 OF 3

1. All bids to be emailed only to the following recipients:

Name: kmcdermott@ehmchm.org

Name: bwilliams@growamerica.org

Identify the name of the bidder, together with the information required by the

Instructions to Bidders (AIA A701). Improperly addressed or delivered bids may not be considered by the Owner.

2. Bids are to be submitted in the format prescribed by the bid documents. Duplicate forms are furnished for this purpose; do not remove the copies of the bid forms bound into the Specifications.

3. Each bidder shall complete a Contractors Qualifications Statement, provided with the bid documents. This statement must be notarized and submitted with the bid.

4. All required bid forms must be completed. New Samaritan Corp. may consider as informal any bid that is incomplete or not submitted in the prescribed format. All unit prices must be noted.

5. EACH BID MUST CONTAIN ALL THE FOLLOWING ITEMS COMPLETED IN

TOTAL:

a. See Table of Contents for Required Documents to be submitted with Bid

6. Bids must be secured. A bank draft or certified check, payable to New Samaritan

Corp. or a satisfactory bid bond executed by the Bidder and an acceptable surety company, in the amount equal to five percent (5%) of the Bid price, shall accompany the Bid (AIA A310).

7. No Bids shall be withdrawn for a period of one hundred twenty (120) calendar days from the date of opening thereof.

8. To be considered a Bidder of record a set of Bid Documents must be obtained from

Advanced Reprographics planroom website. Visit http://www.advancedplanroom.com/, select “Public Jobs” and select “Level 2 alterations for the William H. Warner Village”.

A deposit for each set of Bid Documents is required in the amount set forth in the

Invitation to Bid. This deposit is non-refundable.

9. Award of the Contract will be made after review of all factors, including terms and conditions, qualifications, past performance and price. The Owner reserves the right to accept or reject any or all bids or any part thereof, to waive defect in same, to waive technicalities, to accept any proposal and to award the contract to the bidder the Owner, in its sole discretion, determines to be the most responsive and responsible lowest bidder, which may not necessarily be the apparent lowest bidder.

http://www.advancedplanroom.com/

SUPPLEMENTAL INSTRUCTIONS TO BIDDERS PAGE 2 OF 3

A responsible bidder/offeror must:

a. Have adequate financial resources to perform the contract, or the ability to obtain them;

b. Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them;

c. Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them;

d. Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all the bidder’s/offeror’s existing commercial and governmental business commitments;

e. Have a satisfactory performance record;

f. Have a satisfactory record of integrity and business ethics; and

g. Be otherwise qualified and eligible to receive an award under applicable laws and regulations, including not be suspended, debarred or under a HUD-imposed LDP.

10. All work described in drawings and specifications will be considered as Contract work unless that item is clearly labeled “Unit Price Item” in the drawings, details and

Form of Bid. “Unit Price Items” are not part of the base contract.

11. General Conditions (AIA A201) is hereby modified. All requests for approval of materials, products, articles, fixtures, etc. shall be made in writing to:

Quisenberry Arcari Architects LLC

318 Main Street

Farmington, CT 06032

Each such request submitted shall include sufficient information to enable the

Architect, Engineer, and Owner to properly judge the quality and suitability of the proposed substitute relative to that of the specified product. The Architect, Engineer and the Owner assume no responsibility in regard to requests received less than fifteen (15) days prior to the date fixed for opening of bids or for requests which do not include sufficient information to permit a meaningful evaluation. Lack of written approval of any proposed substitute in the form of addendum shall constitute denial of any such request.

12. Addenda will be issued to each Bidder of Record, but it shall be the Bidder’s responsibility to make inquiry as to addenda issue. All such addenda shall become part of the Contract, and all Bidders shall be bound by such addenda, whether or not received by the Bidders.

13. Site Familiarization

SUPPLEMENTAL INSTRUCTIONS TO BIDDERS PAGE 3 OF 3

a. Upon submission of his/her Bid, each Bidder certified that he/she has visited the Project Site and has familiarized himself/herself with all existing conditions.

b. A pre-bid meeting and walkthrough will be held. Refer to the “Invitation to

Bid.”

14. Equal Opportunity Documents

Form of Certification of Affirmative Action Plan is not required to be submitted with the Bid. The successful Bidder will be required to submit this document to the Owner prior to signing the Contract.

15. Forms of Non-Collusive Affidavit

Form of Non Collusive Affidavit for each subcontractor shall be required prior

Contract signing with the successful Bidder.

16. New Samaritan Corp. is tax (sales and Use) exempt. This shall be reflected in each

Bid submitted.

17. A building permit issued by the Town of Woodbridge will be required. Any permit fees required will be the responsibility of the Contractor. This shall be reflected in each Bid submitted.

18. Surety companies providing Performance and Payment bond(s) must be licensed to do business in Connecticut and be approved as sureties on government contracts pursuant to U.S. Treasury Circular No. 570. The Contractor shall be paid the amounts retained, subject to the settlement of all claims and demands under said

Contract for the payment of all persons, firms, or corporations to whom the

Contractor may become legally indebted for labor, materials, tools, equipment, or services, of any nature, employed or used by him in performing this work.

19. CHFA Cost Acceptance Limits:

a. General Requirements: 6% of Total Hard Cost (max)

b. Builder’s Overhead: 2% of Total Hard Cost (max)

c. Builder’s Profit: 6% of Total Hard Cost (max)

20. Percentage stacking is not permitted. The maximum GC markup for overhead and profit is as follows:

a. For Work Performed by General Contractor – 8% overhead & profit above the direct costs (2% overhead & 6% profit)

b. For Work Performed by Sub Contractor – 6% overhead & profit above the direct costs for the subcontractor, 2% overhead & profit above the direct costs for the General contractor.