05_Combined_Synopsis_Solicitation_Final.pdf

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Combined Synopsis/Solicitation For Commercial Services

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12 (DEVIATION MAR 2026). This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 140R4026Q0075 is issued as a request for quotation (RFQ) Vegetation Management Services.

This acquisition is set-aside for Small Business concerns under NAICS 115310 – Support Activities for Forestry and PSC F006 – Natural Resources/Conservation- Land Treatment Practices. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

CONTRACT LINE ITEMS

CLIN 00010 Indirect Vegetation Management Services Work under the CLIN includes all Indirect Vegetation Management services. Direct Vegetation Management Services may be included once CLIN 00020 is exhausted

Work may include:

- Project management and field supervision

- Mobilization and demobilization

- Safety, quality control, and required reporting

- Equipment standby, administrative support, or other indirect project needs

- All direct vegetation treatment tasks listed under CLIN 00020 (once CLIN 00020 is exhausted)

CLIN 00020 Direct Vegetation Management Services Only direct vegetation management services may be included on this CLIN.

Work under this CLIN may include:

- Extraction and removal of unwanted vegetation

- Mechanical mulching or chipping

- Herbicide application

- Other on-the-ground treatment tasks necessary to meet project objectives

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CLIN SUB

CLIN

WBS Task Basis / Notes Direct vs Indirect Activity

Unit Quantity Unit Priced

Total Price

00010 0001 1.0 Mobilization / Demobilization

Move in/out, set up staging Direct LS 1

0002 1.1 Temporary Onsite Contractor Use Area

Temporary fencing, utilities storage, etc.

Indirect LS 1

0003 4.0 Environmental/Cultural Compliance

Costs associated with Contractor compliance as described in Section 3.4 of the Performance Work Statement

Indirect LS 1

0004 4.1 Reporting & QA (Daily, WPR, GIS/Photo)

Assumes 3–5% of direct costs Indirect LS 1

00020 0001 2.2 Extraction/Root ball Plow ~60–120 shrubs/trees per acre (typical for NM riparian/wetlands)

Direct Count 55,350

0002 2.3 Debris Chipping & Spreading

Estimated average of 130 cubic yards of slash biomass generated per acre. Reduced by 65% volume through chipping/mulching for spreading

Direct CY 79,950

0003 2.4 Oversized Biomass On site Slash Pile Management

15–30% oversized factor of slash generated. Estimated 15 yds per acre of materials >12”

Direct CY 24,600

0004 3.0 Herbicide Ground Treatment Foliar sprays (UTV/hand) Direct Acre 106 0005 3.1 Aerial Herbicide Treatment Aerial Application Direct Acre 646 0006 2.1 Mowing/Brush Cutting Wide area mowing to expose root ball Direct Acre 515

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DESCRIPTION

The U.S. Department of the Interior, Bureau of Reclamation, Elephant Butte Field Division, requires the procurement of vegetation management services within the Caballo Reservoir boundary, targeting non beneficial phreatophyte vegetation such as salt cedar (Tamarix spp.) and tornillo/screwbean mesquite (Prosopis spp.).

For a detailed description, see attached Performance Work Statement (PWS)

PERFORMANCE

Place of Performance:

Bureau of Reclamation Caballo Reservoir Caballo, NM 87931

See PWS, Section 1.3 Site Description for additional information.

Period of Performance:

10/01/26-09/30/27 (estimated) 1 year from notice to proceed

PROVISIONS

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(RFO DEVIATION MAR 2026)

---Addendum to 52.212 1---

Additional Instruction to Offerors

All Offerors must submit a complete and fully compliant quote package containing technical, management, compliance, and pricing information. Quote submittals shall be organized exactly as listed below. All documents must be clear, legible, internally consistent, and prepared with sufficient detail to demonstrate compliance with the Performance Work Statement (PWS), regulatory requirements, and project objectives.

Quote Format:

• Page size: 8.5x11 inches

• Font: Minimum 11 pt

• Margins: 1 inch

• File format: Searchable PDF

• Page limits:

o Technical: 50 pages max o Past Performance: 20 pages max

140R4026Q0075_EBFD ISC Funded Vegetation Management Page 4 of 29 o Price: No page limit

Technical Submittals Offerors shall submit the following complete technical packages, each tailored to the specific conditions at Caballo Reservoir:

Vegetation Mechanical Treatment Management Plan The contractor’s submittal must include a detailed explanation of the mechanical treatment approach, describing all equipment to be used, expected production rates, sequencing of operations, root‑crown extraction methods, biomass handling procedures, staging locations, and contingency measures to address variable field conditions.

Vegetation Herbicide Treatment Management Plan The submittal must outline the contractor’s ground‑based herbicide application procedures, including spray system configurations, drift‑mitigation techniques, Safety Data Sheets, label‑compliance procedures, GPS documentation workflows, and the selected herbicide products with corresponding cut‑sheets. Evidence of NMDA applicator license must be included.

Aerial Herbicide Operations Plan The contractor must provide a complete plan describing all aerial herbicide operations, including FAA Part 137 documentation, aircraft and application systems, drift‑control measures, meteorological operating limits, safety exclusion zones, and verification of calibration protocols.

Calibration & Drift Management Plan (CDMP) This plan must describe application‑system calibration methods, nozzle configurations, droplet‑size control techniques, swath testing requirements, and all procedures governing both ground and aerial calibration for compliant and consistent herbicide delivery.

Environmental & Cultural Compliance Plan (ECCP) The contractor must detail its approach for meeting environmental and cultural‑resource compliance requirements, including NEPA, ESA, and MBTA protective measures;

cultural‑resource avoidance strategies; spill‑response procedures; erosion‑control measures; and invasive‑species prevention practices.

Waste, Material & Fuel Handling Plan (WMFHP) The submittal must describe waste‑management procedures, segregation and disposal methods, fuel storage protocols, hazardous‑materials handling, spill‑response actions, and the stormwater protections that will be used throughout operations.

Contractor Safety & Health Plan (SHP) This plan must explain how the contractor complies with RSHS and OSHA requirements and must include Job Hazard Analyses, daily safety‑briefing procedures, emergency‑response protocols, PPE requirements, and fire‑prevention measures for all work activities.

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Quality Assurance & Recordkeeping Plan (QARP) The submittal must outline the contractor’s QA organization and methods, inspection and corrective‑action processes, GPS and photographic recordkeeping procedures, and document‑control systems to ensure accurate reporting and compliance.

Contractor Site Use Plan (SUP) The contractor must describe planned access routes, staging locations, laydown areas, sanitation facilities, site‑security measures, and methods to protect Government property while operating within the project area.

Training & Qualification Documentation The submittal must include evidence of operator qualifications and training, herbicide licensing, First Aid/CPR certifications, cultural and biological compliance training, and all relevant equipment or chainsaw‑operator certifications required for project execution.

Past Performance Documentation Contractors must provide three to five relevant projects completed within the last five years, including work such as large‑scale mechanical extraction; aerial and ground herbicide application in drift‑restricted conditions; operations in sensitive habitats with ESA/MBTA timing restrictions; FAA Part 137–regulated activities; and projects involving cultural or archaeological avoidance or spill‑prevention planning. For each project, include past performance references with client contact information, project scope and acreage, relevant species, safety history, environmental compliance record, performance outcomes, schedule adherence, and quality‑assurance processes.

Proposed Schedule Full operational schedule including MBTA/ESA timing windows, mechanical and herbicide sequencing, slash pile seasoning timelines, and aerial/ground treatment periods.

Please see PWS, Appendix A: Submittals for Award Consideration, for additional details on the submittals required.

Price Submittal Requirements Offerors must provide a complete, itemized, and mathematically accurate quote consistent with the CLIN structure, quantities, and definitions presented in the solicitation.

Note: Failure to include the technical submittals may result in the quote being deemed non-responsive resulting in elimination from further evaluation.

---End Amendment to 52.212 1---

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (RFO

DEVIATION MAR 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to

140R4026Q0075_EBFD ISC Funded Vegetation Management Page 6 of 29 the Government, price and other factors considered. The following factors will be used to evaluate offers:

Factor 1: Technical Approach Assesses the Offeror’s understanding and methodology for:

• Mechanical treatment and root ball extraction

• Aerial & ground herbicide operations

• MBTA/ESA avoidance and biological timing

• Slash pile seasoning, mulching, off-site disposal

• Safety, drift mitigation, equipment calibration

• Environmental & cultural compliance

• Sequencing, access, and production rates

Factor 2: Past Performance The Government will evaluate past performance using information contained in the Contractor Performance Assessment Reporting System (CPARS), focusing on the relevance and quality of previous work. Offerors with no CPARS record will receive a neutral rating and will not be evaluated favorably or unfavorably. The assessment will consider confidence in the offeror’s ability to successfully perform based on available CPARS data.

Evaluation will also review:

• Similarity in scope (riparian clearing, herbicide, aerial ops)

• Performance quality, safety record, environmental compliance

• Schedule adherence

• Government or client feedback

• Subcontractor performance (if applicable)

Factor 3: Qualifications

• Herbicide applicators (state-licensed)

• Aerial applicator certifications (FAA Part 137)

• Equipment operator competency

• Safety leadership and QA personnel

Factor 4: Work Schedule & Risk Management

• MBTA season alternate scheduling

• Contingency strategies for weather, drift limits, or nesting delays

• Realistic production rates

• Equipment availability and redundancy

Factor 5: Price The offeror’s price will be evaluated for reasonableness, realism, and competitiveness by considering current market conditions, prior purchases of similar work, the level of competition, and comparison to the IGCE. The evaluation will also assess whether pricing is complete, balanced, and consistent with the proposed technical approach, 140R4026Q0075_EBFD ISC Funded Vegetation Management Page 7 of 29 including whether costs align with expected production rates, acreage requirements, vegetation‑density classes, and anticipated fuel or herbicide consumption.

(b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

---Addendum to 52.212-2---

The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation.

---End Addendum to 52.212-2---

FAR 52.209-7 Information Regarding Responsibility Matters (RFO DEVIATION MAY 2026)

(a) Definitions. As used in this provision— Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror □ has □ does not have current active Federal contracts and grants with total value greater than $10,000,000.

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(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in–

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

FAR 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a firm fixed price contract resulting from this solicitation.

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include

140R4026Q0075_EBFD ISC Funded Vegetation Management Page 9 of 29 blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/far Revolutionary Far Overhaul (RFO): https://www.acquisition.gov/far-overhaul

Department of the Interior Acquisition Regulation (DIAR): https://www.acquisition.gov/diar

FAR 52.252-5 Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Department of the Interior Acquisition Regulation (48 CFR Chapter14) provision with an authorized deviation is indicated by the addition of “(DEVIATION)" after the name of the regulation.

Provisions Incorporated by Reference:

Provision Title Date FAR 52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2024

FAR 52.203-18 Prohibition On Contracting With Entities That Require Certain Internal Confidentiality Agreements Or Statements—Representation

JAN 2017

FAR 52.204-7 System For Award Management RFO

DEVIATION

MAR 2026

FAR 52.219-1 Small Business Program Representations RFO

DEVIATION

MAY 2026

FAR 52.223-1 Biobased Product Certification RFO

DEVIATION

MAY 2026

FAR 52.225-25 Prohibition On Contracting With Entities Engaging In Certain Activities Or Transactions Relating To Iran— Representation And Certifications

JUN 2020

FAR 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

RFO

DEVIATION

OCT 2025

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FAR 52.240-90 Security Prohibitions And Exclusions Representations And Certifications

RFO

DEVIATION

MAR 2026

DIAR 1452.215-

Use And Disclosure Of Proposal Information APR 1984

DIAR 1452.233-2 Service of Protest Department of the Interior DEVIATION

JUL 1996

(End of provisions)

CLAUSES

FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services

(RFO DEVIATION MAR 2026)

---Addendum to 52.212-4---

The following paragraph is added to FAR 52.212‑4, Contract Terms and Conditions— Commercial Products and Commercial Services:

(v) Non‑Disclosure of Sensitive Site Information

1. Definition.

For purposes of this contract, “Sensitive Site Information” includes but is not limited to:

• Locations of protected species, nesting sites, roosts, dens, or other wildlife habitats;

• Locations of environmentally sensitive, endangered, or threatened vegetation;

• Geographic coordinates, maps, photographs, or observational data identifying protected cultural artifacts or sites under the National Historic Preservation Act of 1966;

• Any information designated by the Government as “Sensitive,” “Controlled,” “Do Not Release,” or similarly restricted.

2. Non‑Disclosure Requirement.

The Contractor must not disclose, release, publicize, or otherwise disseminate any Sensitive Environmental Information obtained or observed during performance of the contract. Disclosure is prohibited regardless of the format in which the information is encountered (e.g., visual observation, maps, GPS data, photographs, work notes, discussions, digital records).

3. Contractor Personnel and Subcontractors.

The Contractor must ensure that all employees, subcontractor personnel, consultants, and any other individuals performing work under this contract complete and sign the Bureau of Reclamation’s Federal Non‑Disclosure Agreement (NDA). Signed NDAs must be submitted to the Contracting Officer for review prior to the start of any onsite work and prior to the Contractor receiving any non‑public environmental or location‑specific information provided orally, in writing, or digitally.

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The Contractor must maintain a roster of all personnel with approved NDAs and must promptly notify the Contracting Officer of any personnel changes requiring new or updated NDAs.

4. Use Restriction.

Sensitive Environmental Information must be used solely for the performance of this contract and must not be retained, duplicated, or incorporated into any external databases, training materials, publications, or proprietary systems.

5. Safeguarding.

The Contractor must implement appropriate physical and administrative controls to prevent unauthorized access, dissemination, or reproduction of Sensitive Site Information.

6. Reporting of Unauthorized Disclosure.

The Contractor must promptly notify the Contracting Officer in writing of any actual or suspected unauthorized disclosure, including details sufficient for the Government to investigate.

7. Return or Destruction.

Upon completion or termination of the contract, the Contractor must return or destroy all Sensitive Site Information, including notes, photographs, GPS files, and derivative materials, unless otherwise directed by the Contracting Officer.

8. Remedies.

Failure to comply with this clause may result in remedies including suspension of work, withholding of payments, termination for cause, or other actions authorized by the contract or law.

(end of clause)

WBR 1452.236-84 PRESERVATION OF CULTURAL RESOURCES – BUREAU OF

RECLAMATION (MAR 2022)

(a) Definitions.

"Cultural items" as defined by Native American Graves Protection and Repatriation Act (NAGPRA) include Native American human remains, funerary objects, sacred objects, and objects of cultural patrimony.

"Cultural resources" is a broad term that includes prehistoric, historic, architectural, and traditional cultural properties; specific items include, but are not limited to, human skeletal remains, archaeological artifacts, records, and material remains related to such properties.

"Funerary objects" means Native American items that, as part of the death rite or ceremony of a culture, are reasonably believed to have been placed intentionally at the time of death or later with or near individual human remains.

"Human remains" means the physical remains of the body of a person.

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"Native American" means of, or relating to, a tribe, people, or culture that is indigenous to the United States.

"Sacred objects" means Native American items that are specific ceremonial objects needed by traditional Native American religious leaders for the practice of traditional Native American religions by their present-day adherents. These items are specifically limited to objects that were devoted to a traditional Native American religious ceremony or ritual and which have religious significance or function in the continued observance or renewal of such ceremony.

"Objects of cultural patrimony" means Native American items having ongoing historical, traditional, or cultural importance central to the Native American tribe or Native Hawaiian organization itself, rather than property owned by an individual tribal or organization member.

These objects are of such central importance that they may not be alienated, appropriated, or conveyed by any individual tribal or organization member.

(b) General. Federal legislation provides for the protection and preservation of cultural resources that may be impacted or altered as a result of any Federal project, activity, or program or federally licensed or assisted project, activity, or program.

(c) Discovery of Resources. Should the Contractor, or any of the Contractor's employees, subcontractors, or parties operating or associated with the Contractor, in the performance of this contract discover evidence of possible cultural resources, the Contractor shall immediately cease work at that location and provide oral notification to the contracting officer, giving location and nature of the findings. The Contractor shall forward a written report of findings to the Contracting Officer within 48 hours.

(i) If a cultural resource is determined by Reclamation to be a Native American cultural item, then the Contractor shall cease the activity in the area of the discovery, make a reasonable effort to protect the items discovered, and wait for written approval from the Contracting Officer before resuming activity.

(ii) If the discovery occurs on tribal lands, the Contractor shall immediately orally notify the responsible tribal official and the Contracting Officer and follow with written confirmation within 48 hours to the responsible tribal official and the contracting officer. (The contracting officer will supply the name and phone number of the tribal official.

(iii) The Contractor shall exercise care so as not to disturb or damage any cultural resources discovered during the execution of this contract and shall provide such cooperation and assistance as may be necessary to preserve the findings for removal or other disposition by Reclamation. The Contractor shall not resume work in the area of a discovery until written notice to proceed is received from the contracting officer.

(d) Approval of Use Areas and Borrow Sources. If the Contractor proposes to use a location other than an approved location (approved locations to be provided by the contracting officer), the location(s) must first be approved for use by the contracting officer. When considering an unapproved use area or borrow source, the Contractor shall submit a map showing the location to the contracting officer at least 45 calendar days in advance of any proposed use. The Contractor

140R4026Q0075_EBFD ISC Funded Vegetation Management Page 13 of 29 or his subcontractors shall take no action to use or alter the proposed location until written approval is provided by the contracting officer.

(e) Compensation for Delays. Where appropriate by reason of discovery, the contracting officer may order changes in the schedule or work. If such delays or changes are ordered, any equitable adjustment under the contract will be provided in accordance with the applicable clauses of the contract.

(f) Subcontractors. The Contractor shall insert this clause in all subcontracts that involve performance of work on job site terrain.

(g) Cost. Except as provided in subsection (e) above, the cost of complying with this contract clause shall be included in the prices offered in the schedule for other items of work.

(h) Government Access. The Contractor's arrangement with landowners shall permit the Government or its representatives access to the land to identify cultural resources and conduct appropriate inspections during the Contractor's use of the area or during material procurement.

(End of clause)

DOI-AAAP-0028 Electronic Invoicing And Payment Requirements-Invoice Processing Platform (IPP) (FEB 2021) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor must attach a hard copy of their IPP invoice signed by the COR to their IPP submission. Failure to attach a signed hard copy invoice to IPP may result in rejection of your payment request.

A copy of the invoice must also be emailed to Russel Oaks, CO, at russell_oaks@ios.doi.gov

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can

140R4026Q0075_EBFD ISC Funded Vegetation Management Page 14 of 29 be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 Notice to Contractors - Contractor Performance Assessment Reporting System (DEC 2015)

FAR 42.1502 directs all Federal agencies to collect past performance information on contracts.

The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in CPARS for Government use in evaluating past performance as part of a source selection action.

We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

All information provided should be reviewed for accuracy prior to submission.

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If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in CPARS marked as “Pending” with or without comments and whether or not it has been closed.

If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

The following guidelines apply concerning your use of the past performance evaluation:

Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

DIAR 1452.201-70 Authorities And Delegations (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

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(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

WBR 1452.201-80 Contracting Officer’s Representative’s Authorities And Limitations -- Bureau Of Reclamation (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the

Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

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(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract;

therefore, the COR does not have the authority to, and may not, issue any technical direction that

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause.

If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

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(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

WBR 1452.223-81 Safety And Health -- Bureau Of Reclamation (OCT 2022)

(a) The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to an employee’s health or safety.

(b) Contractor shall comply with the most current version of the Bureau of Reclamation’s Reclamation Safety and Health Standards (RSHS) and, if incorporated, 52.236-13 Accident Prevention.

The RSHS manual shall be obtained at: http://www.usbr.gov/safety/rshs/index.html

(c) Comply with the standards (29 CFR) issued by the Occupational Safety and Health Administration (OSHA), U.S. Department of Labor, www.osha.gov.

(d) In the event there is a conflict between the requirements contained in paragraphs (b) and (c) referenced herein, or in the Statement of Work (SOW) or Performance Work Statement (PWS), the more stringent requirement shall prevail.

(e) If required in the SOW or PWS, the Contractor shall submit a written proposed safety program as prescribed in the RSHS and the written specifications.

(f) The Contractor shall maintain an accurate record of and shall report to the Contracting Officer (or authorized representative) in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in accordance with the RSHS and OSHA guidelines.

(g) If the contractor deems that an updated version of the RSHS constitutes a substantive change to the contract, affecting price or time (or both), the contractor may request a contract modification in accordance with the terms of the contract.

WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION

(MAR 2022)

(a) General Security Requirements:

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(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge.

(Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are

140R4026Q0075_EBFD ISC Funded Vegetation Management Page 20 of 29 responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor immediately, but not later than within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S.

For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the contracting officer. The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

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(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code: the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors.