05 25-07 Exhibit B Slurry Cape Seal Project Manual Final.pdf

PROJECT MANUAL

City of Gunnison 2025 Crack, Slurry, Cape Seal Project

Project: 25-07

Bid Documents

TABLE OF CONTENTS

DIVISION 01 — GENERAL REQUIREMENTS

01 00 00 - GOVERNING PRIORITIES

01 11 00 - SUMMARY OF WORK

01 14 00 - CONSTRUCTION CONSTRAINTS

01 14 17 - PUBLIC AND MEDIA RELATIONS

01 15 90 - PROPERTY REQUIREMENTS

01 25 00 - SUBSTITUTION PROCEDURES

01 26 00 - CONTRACT MODIFICATION PROCEDURES

01 29 76 - MEASUREMENT AND PAYMENT GENERAL

01 30 00 - SPECIAL CONDITIONS

01 31 19 - PROJECT MEETINGS

01 32 16 - CONSTRUCTION PROGRESS SCHEDULE

01 33 00 - CONTRACTOR SUBMITTALS

01 35 53 - SITE SECURITY

01 42 13 - ABBREVIATIONS AND ACRONYMS

01 42 19 - REFERENCE STANDARDS

01 45 00 - QA QC

01 50 10 - PROTECTION OF EXISTING FACILITIES

01 55 00 - SITE ACCESS AND STORAGE

01 55 26 - TRAFFIC CONTROL

01 57 19 - TEMPORARY ENVIRONMENTAL CONTROLS

01 74 19 - CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 77 00 - PROJECT CLOSEOUT

DIVISION 32 — EXTERIOR IMPROVEMENTS

32 11 23 - STRUCTURAL AND BASE COURSE AGGREGATE

32 12 16 - ASPHALT PAVING

32 12 36 - ASPHALTIC COATINGS

32 12 36 - CRACK SEAL MATERIAL SPECIFICATIONS

City of Gunnison 2025 Crack, Slurry, Cape Seal Project - Bid Documents

Table of Contents 00 01 10 - 1

2025 Crack, Slurry, Cape Seal Project - Bid Documents

GOVERNING PRIORITIES

01 00 00 - 1

SECTION 01 00 00

GOVERNING PRIORITIES

PART 1 - GENERAL

1.1 DIVISION 0 GOVERNS OVER DIVISION 1

A. All of the information in Division 01 and the City of Gunnison Construction Standards is supplemental to Division 00.

B. For all of the work of Division 01, and the City of Gunnison Construction Standards, reference is made to Division 00, whether stated explicitly or not.

Additional requirements are also provided to supplement that mentioned in Division 00. In case of a conflict between Division 01, the City of Gunnison Construction Standards and Division 00, Division 00 shall govern, unless otherwise specifically noted.

1.2 ADDITIONAL INFORMATION

A. Payment for all of the work of Division 01, the City of Gunnison Construction

Standards and Division 00 shall be considered incidental, and payment will be understood to be included as part of the lump sum or unit bid prices in the Bid Form, unless otherwise specifically noted.

B. For all of the work of Division 02 through 49, the requirements of Division 00 and especially Division 01 and the City of Gunnison Construction Standards are incorporated as if re-written in each individual Specification Section.

C. Unless explicitly stated otherwise, in case of a conflict between the requirements of Division 02 through 49, the requirements of Division 01, the City of Gunnison Construction Standards or Division 00, the more stringent requirements, in the opinion of the Owner, shall apply.

D. Unless explicitly stated otherwise, in case of a conflict between the requirements of the City of Gunnison Construction Standards and any Sections of Division 01 through 49, the more stringent requirements, in the opinion of the Owner, shall apply.

E. Unless explicitly stated otherwise, in case of a conflict between the City of Gunnison Construction Standards, the Drawings and the Specifications, the more stringent requirements, in the opinion of the Owner, shall apply.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION

SUMMARY OF WORK

01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Summary

2. Location and description of Work and prior uses of the Site.

3. Construction Contracts for this Project.

4. Others retained by Owner for the Project.

5. Work by Owner.

6. Sequence and progress of Work.

7. Contractor’s use of the Site.

8. Easements and rights-of-way.

9. Partial utilization by Owner.

10. Utility owners.

B. Related Requirements:

1. Include, but are not limited to, the following:

a. Section 01 14 00 – Construction Constraints

b. Section 01 15 90 – Property Requirements

c. Section 01 30 00 – Special Conditions

1.2 LOCATION AND DESCRIPTION OF WORK

A. The Work is located in the City of Gunnison, and all work will be in City of

Gunnison Right of Way.

1. Slurry Seal

• Wisconsin St. from Denver Ave. to Elizabeth Ave.

• 9th St. from Virginia Ave. to Ohio Ave.

• Boulevard St. from Tomichi Ave. to Rio Grande Ave.

• Pine St. to Bidwell Ave. from Rio Grande Ave. to Wisconsin St.

2. Capeseal

• VanTuyl Cir. from Hwy 135 to Sydney St.

• Pine St. from Spencer Ave. to VanTuyl Cir.

• Denver Ave. from Colorado St. to 11th St.

• 8th St. from Tomichi Ave. to Denver Ave.

• Denver Ave. from Hwy 135 to Colorado St.

3. Crack Seal – Locations as indicated in Contract Documents.

SUMMARY OF WORK

01 11 00 - 2

4. Patching – To be done prior to Capeseal in locations indicated in Contract Documents.

B. Work to be performed under this Contract includes, but is not limited to, application of crack seal, slurry seal, capeseal, asphalt patching, and all work needed to complete these tasks.

C. Contracting Method: The Project will be constructed under a single prime construction Contract.

D. Hazardous Environmental Conditions:

1. To the best of Owner’s knowledge, the Site contains no hazardous materials.

1.3 CONSTRUCTION CONTRACTS FOR THIS PROJECT

A. Single Prime Construction Contract: The Contract requires all the Work for the

Project not expressly allocated to Owner or others in the Contract Documents.

1.4 OTHERS RETAINED BY OWNER FOR THE PROJECT

A. Engineer:

1. Engineer is identified in the Agreement.

2. Engineer’s responsibilities for the Project, relative to Contractor, are indicated throughout the Contract Documents.

1.5 WORK BY OWNER

A. Owner will perform the following in connection with the Work:

1.6 SUPERVISION OF COMPLETED WORK. SEQUENCE AND PROGRESS

OF WORK

A. Project Manager for this project is Jason Kibler, Streets and Alleys Supervisor, City of Gunnison.

B. Sequencing:

1. Incorporate sequencing of the Work into the Progress Schedule.

2. Sequencing Requirements:

a. Crack seal to be done before slurry/capeseal is applied.

b. Asphalt patching to be done before slurry/capeseal is applied.

c. Pavement markings to be tabbed or otherwise located before slurry/cape application.

1.7 CONTRACTOR'S USE OF SITE

A. Use of Site - General:

1. Limits on Contractor’s use of the Site are indicated in Contract Documents.

2. Relocate stored materials and equipment that interfere with operations of

Owner, other contractors, and others performing work for Owner.

B. Owner will occupy the Site jointly with Contractor during construction for performance of Owner’s typical operations. Coordinate with Owner in all construction operations to minimize conflicts between Contractor and Owner’s employees and others under Owner’s control.

SUMMARY OF WORK

01 11 00 - 3

1.8 EASEMENTS AND RIGHTS-OF-WAY

A. Easements and Rights-of-Way - General:

1. Easements and rights-of-way required for the permanent improvements included in the Work will be provided by Owner in accordance with the General Conditions and Supplementary Conditions.

2. Confine construction operations within public rights-of-way, easements obtained by Owner, and limits shown, and property for which Contractor has arranged directly with property owner(s).

3. Use care in placing construction tools, machinery and equipment, excavated materials, and materials and equipment to be incorporated into the Work to avoid damaging property and interfering with traffic.

4. Do not enter private property outside the construction limits without permission from the owner of the property.

1.9 PARTIAL UTILIZATION BY OWNER

A. Prior to Substantial Completion of the entire Work under the Contract, substantially complete the Work as follows:

1. Work indicated for Milestones (if any).

a. Pavement markings tabbed or otherwise located.

b. Asphalt coating and sealing complete.

1.10 UTILITY OWNERS

A. Utilities known to Engineer and that may have Underground Facilities or other facilities in the vicinity of the Work are:

1. Xcel Energy (high pressure gas)

2. Atmos Energy (low pressure gas):

a. High pressure gas transmission lines extending across Project.

b. Telephone: 866-322-8667.

3. Centurylink:

a. Fiber Optic utility boxes and transmission lines extending across the project extents.

b. Telephone: 877-270-7254.

4. City of Gunnison:

a. Overhead electric lines adjacent to streets; water distribution lines and services extending through the streets; sanitary sewer piping and service lines; irrigation ditches and piped street crossings adjacent to streets;

storm drains and main infrastructure extending across project; and low-pressure natural gas distribution piping.

b. 1100 W. Virginia Avenue, Gunnison, CO 81230.

c. Telephone: 970-641-8020

B. Utilities and their owners indicated in the Contract Documents are for Contractor’s convenience. Neither Owner nor Engineer will be liable to Contractor or any utility owner for failure to indicate utility, its owner, or complete and correct contact information in the Contract Documents where Contractor’s reasonable and ordinarily exercised diligence would reveal the

SUMMARY OF WORK

01 11 00 - 4 presence of the utility and its owner. Nothing in the Contract mitigates Contractor’s responsibilities under the General Conditions, including “call before you dig” regulations.

PART 2 - PRODUCTS - (NOT USED)

PART 3 - EXECUTION - (NOT USED)

CONSTRUCTION CONSTRAINTS

01 14 00 - 1

SECTION 01 14 00 - CONSTRUCTION CONSTRAINTS

PART 1 - GENERAL

1.1 GENERAL

A. Schedule, sequence, and perform Work in a manner which minimizes disruption to the public and to the operation and maintenance of existing facilities.

1.2 SPECIFIC CONSTRAINTS

A. The listing of constraints below does not mean that every constraint or special condition has been identified. Constraints and special conditions listed below do not relieve the Contractor of the responsibility for coordination and planning for completion of the Work in accordance with the Contract.

1. Work shall be performed in accordance with requirements contained in City of Gunnison Construction Standards, April 2021.

2. Coordinate constraints associated with various agency permits and agreements, as indicated in Section 01 41 26 – Permits and Agreements.

3. Maintain safe access to Work and adjacent properties in accordance with Specification Section 01 35 29 – Health and Safety.

1.3 WORKING HOURS

A. Work at the Site will be performed during regular working hours (7 am to 6 pm), Monday through Friday, with cleanup completed and contractor off site by 6

pm. Contractor will not perform Work on a Saturday, Sunday, or any legal holiday. Contractor may perform Work outside regular working hours or on Saturdays, Sundays, or legal holidays only with City council approval and a minimum advance notice of 2 working days.

B. Night and weekend work may be performed with written permission by Owner or agencies having jurisdiction, provided that written notification has been provided to City of Gunnison Project Manager a minimum of 2 working days prior to the start of night or weekend work. City council approval is required for any night and weekend work.

C. Slurry Seal work on S. Boulevard Ave., S. Pine St., and Bidwell Ave. should be planned to be completed before June 27, 2025 or started July 16, 2025 in order to minimize impacts to the Gunnison County Fairgrounds during the annual Cattlemen’s Day Rodeo and associated events.

1.4 HOLIDAY OVERTIME, OVERTIME AND OVERTIME NOTIFICATION

A. Holiday Weekend Overtime – On Memorial Day Weekend (May 23, 2025, 4:00 p.m. May 27, 2025, 8:00 a.m.), July Fourth Holiday (July 3, 2025, 4:00 p.m. – July 7, 2025, 8:00 a.m.), there will be no overtime inspections. All inspections preceding the holiday and/or the holiday weekend will be completed no later than 3:30 PM.

CONSTRUCTION CONSTRAINTS

01 14 00 - 2

B. Weekday Overtime – The standard inspection time is from 08:00AM – 5:00 PM.

Any work needing inspections outside these hours will need to be approved by the engineer or project manager in advance. If there is no one to cover inspections outside the normal business hours, all work needing inspection must cease after the departure of the inspector from the project site

C. Weekend Overtime – Weekend overtime is at the discretion of the City of Gunnison. Please do not base your project construction schedule on the ability to work overtime. This will be limited based on staff availability. Requests to work Sunday’s will be denied.

D. Overtime Notification – Any request to provide weekend overtime inspection must be made via email to the City of Gunnison project manager no later than 4:00 PM the Wednesday before the requested weekend work. Information in the request must include the following:

1. Requested work hours

2. Reason for the “Need to Work”

3. Work planned for the day, i.e. Slurry Sealing

4. Area Supervisors:

E. Requests will be reviewed Friday morning and responses will be replied to by 12:00 PM that day. If approved, the current overtime rate will be billed to the contractor performing the work.

F. The City of Gunnison appreciates your attention to these matters. Please reference City of Gunnison Construction Standards.

1.5 CONSTRUCTION CONSTRAINTS FOR SPECIFIC PROPERTIES OR

PROJECT AREAS

A. Implement and pay for each item identified unless otherwise noted.

B. Public Right-Of-Way / Public Streets

1. Trenching within City Streets is not allowed after September 30th or prior to lifting of the City’s “No Dig Moratorium”, as posted by the City of Gunnison Public Works Department (dates are weather dependent but typically November 1 - April 1). Roadway paving should be complete as soon as possible and prior to the end of October so that streets will be fully paved heading into winter.

2. The use of steel plates to cover trenches is not permitted between October 31 and April 1 of the following year unless otherwise permitted by the City of Gunnison on a case-by-case basis.

C. Contractor will be responsible for notifying residents, businesses, and other property owners at least 2 working days in advance of any interruption of access and/or blockage of driveway access. Prior to a service interruption a second notice shall be given between 1 and 4 hours prior to service disconnection.

Notice can be given using door hangers approved for use by the City of Gunnison Project Manager.

CONSTRUCTION CONSTRAINTS

01 14 00 - 3

1. Special care will be made to ease impacts and maintain access to the Gunnison Crested Butte Airport, the Gunnison Valley Hospital, Emergency Medical Services, and any other emergency services or transportation facilities.

D. See Specification 01 15 90 for additional property requirements.

PART 2 - PRODUCTS (NOT USED)

PUBLIC AND MEDIA RELATIONS

01 14 17 - 1

SECTION 01 14 17 - PUBLIC AND MEDIA RELATIONS

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Contractor responsibilities to minimize inconvenience to the public, and to provide Public Information Representative who can coordinate communications between the Contractor, Owner and Public.

1.2 DEFINITIONS

A. ADA: Americans with Disabilities Act.

B. Affected Parties: Includes all residential and business properties including, but not limited to churches, day care centers, hotels, community centers and schools within 100 yards from either side or the end of all scheduled work locations.

C. Emergency: Here, the term “emergency” shall mean incidents in which injuries or accidents 1) occur within the construction zone and/or 2) involve construction equipment, and/or 3) disrupt or block the flow of traffic, and clearance is anticipated to take more than ten (10) minutes.

D. Emergency Responders: Includes, but not limited to, fire department, emergency medical, and police agencies having jurisdiction in the area of the work.

E. HS&E: Health, Safety and Environment.

F. Public Information Representative to be supplied by the contractor. Contact information to be supplied by the contractor prior to the notice to proceed.

1. Name:

Telephone:

E-mail:

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.1 GENERAL

A. Maintain access at all times, including ADA, to all Affected Parties through the use of detours, alternate routes or entrances unless written permission is obtained from the property owner or tenant prior to closing such access.

B. Minimize the inconvenience to the public at all times, including but not limited to restricting night work, noise and dust (refer to Section 01 57 19 – Temporary Environmental Controls and Section 01 41 26 - Permits)

PUBLIC AND MEDIA RELATIONS

01 14 17 - 2

C. The Contractor’s Public Information Representative will assist the Owner in keeping the public informed by providing accurate and timely information when so requested. Contractor to provide phone number and email address of designated public information representative for public questions. Weekly updates on status of public impacts shall be provided to Owner and others on designated contact list.

D. Public Information Representative shall prepare and provide to Owner a list with contact information for all affected parties, as defined above.

E. Public Information Representative shall provide notice to and project information to affected parties as defined above. Notice shall be given at least seven (7) days prior to Contractor mobilizing into the project area.

F. Contractor’s Public Information Representative shall be available to respond to calls from the public regarding schedule and extent of construction activities.

G. Contractor’s Public Information Representative will be responsible for notifying residents, businesses, and other property owners at least 48-hours in advance of any interruption of access and/or a blockage of driveway access. Prior interruption, a second notice shall be given between 1 and 4 hours prior to driveway blockage. Notice can be given using door hangers approved for use by the City of Gunnison Project Manager.

H. Informational packets and door hangers to be utilized by Public Information Representative shall be submitted to Owner for approval prior to use.

3.2 PUBLIC NOTIFICATION

A. Contractor shall be responsible for notifying Emergency Responders of all detours and access restrictions to streets or driveways.

B. Contractor’s Public Information Representative shall inform Affected Parties of utility disruptions or traffic control plans prior to the start of those operations, as directed by the Owner.

C. Contractor’s Public Information Representative will be responsible for any hand delivery of public notifications.

3.3 EMERGENCY RESPONSE

A. In the event of any emergency, immediately notify the Owner and the Public

Information Representative.

3.4 CITIZEN INTERACTION

A. When necessary, Contractor meetings with Affected Parties will be arranged by the Public Information Representative.

B. If approached by a citizen with questions or concern about the project, the Contractor shall give only basic facts of the project and direct the citizen to contact the Owner or Public Information Representative to learn more.

C. If approached by a citizen with a complaint about the project, the Contractor shall remedy the complaint on the spot whenever possible. If the complaint

PUBLIC AND MEDIA RELATIONS

01 14 17 - 3 cannot be resolved immediately, advise the customer to contact the Public Information Representative for assistance.

3.5 MEDIA INTERACTION

A. The Contractor and the Contractor’s agents are not authorized to speak to the media. If media arrives at the work site, contact the Owner or the Public Information Representative. If asked for information by the media, say nothing and direct inquiries to the Owner or the Public Information Representative.

PROPERTY REQUIREMENTS

01 00 00 - 1

SECTION 01 15 90

PROPERTY REQUIREMENTS

PART 1 - GENERAL

1.1 GENERAL PROPERTY REQUIREMENTS

A. Special Requirements for Work areas identified below.

B. Contractors Access:

1. Limit impacts to established easements or public ROW. Limit impacts to adjacent properties.

2. Access routes are through public ROW or through easements depicted on the plans.

1.2 SPECIFIC PROPERTY REQUIREMENTS

A. Businesses affected by street closures:

1. Communicate road closures and detours and coordinate deliveries with the surrounding businesses.

2. Maintain vehicle access to business entrances to the maximum extent possible.

B. Residential properties affected by street closures:

1. Communicate road closures and detours with residents along work area.

2. Provide notification to property owners at least 2 working days in advance of any interruption of access, or a blockage of driveway access. Notice can be given using door hangers approved for use by the City of Gunnison Project Manager.

3. Driveway access for any one residence shall not be blocked for more than five days in duration.

4. On trash pickup days provide alley access for trash pickup trucks.

C. Gunnison Valley Hospital(GVH) and Emergency Medical Services(EMS) on

N. Iowa St.:

1. Communicate and coordinate road closures and detours with GVH and

EMS at least 2 working days in advance of any interruption of access or street closures. Emergency access must be provided.

SUBSTITUTION PROCEDURES

01 25 00 - 1

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Requirements applicable to all substitution requests.

2. Provisions specific to Contractor’s substitution requests for:

a. Materials and equipment to be incorporated into the Work.

b. Methods, procedures, and sequences indicated in the Contract

Documents.

B. Scope:

1. Contractor shall provide all labor, materials, equipment, tools, services, and incidentals, and pay all costs associated with requests for approval of substitutes.

2. Where the Contract Documents expressly indicate that substitutes are not allowed, are unacceptable, or time-barred, do not submit substitution requests for such items or procedures.

C. Related Requirements:

1. Include, but are not necessarily limited to:

a. Section 01 26 00 - Contract Modification Procedures.

1.2 REFERENCES

A. Terminology:

1. The following terminology, although not indicated with initial capital letters, has the following meaning in this Section:

a. “Or-equal” and “or equal” each means material or equipment items to be incorporated into the completed Work as a functioning whole, or method, procedure, or sequence that, in Engineer’s sole opinion, are equivalent to that shown or indicated in the Contract Documents.

b. “Substitute” means a proposed materials or equipment to be incorporated into the completed Work as a functioning whole, or a proposed construction method, procedure, or sequence that is not, in Engineer’s sole opinion, equivalent to the associated, similar material or equipment item or method, procedure, or sequence shown or indicated in the Contract Documents, but accomplishes the same or similar purpose.

Unless expressly indicated otherwise in the Contract Documents, Contractor’s proposals for “value engineering” (and similar terms) are substitutes.

c. “Substitution request” means Contractor’s written request for Engineer’s approval of a proposed substitute, in accordance with this Section.

Substitution requests are separate from Shop drawings and other Submittals required by the Contract Documents.

SUBSTITUTION PROCEDURES

01 25 00 - 2

1.3 SUBSTITUTES - GENERAL

A. This Article applies to all substitutes and substitution requests, whether for substitute materials or equipment, or for substitute methods, procedures, or sequences.

B. This Section expands on the provisions on substitutes in the General Conditions, as may be modified by the Supplementary Conditions.

C. Time Limits for Submitting Substitution Requests:

1. Where the Contract allows Contractor’s substitution requests, such proposals will be considered by Engineer only during a period of 30 days after the date the Contract Times start to run, unless otherwise indicated.

2. Substitution requests will be accepted for consideration by Engineer after the time limit indicated in the paragraph above this, when materials or equipment shown or indicated, and all associated “or-equals”, are either:

a. Unavailable; or

b. Despite Contractor’s due diligence, are unavailable in time for the Work to be completed within the Contract Times.

3. The foregoing notwithstanding, substitutes will not be approved when received by Engineer after Contractor has commenced the associated Work at the Site, where approval of the substitute would require rework or removing Work already installed.

D. Design Professional:

1. Engineer is responsible for design of the completed Project as a functioning whole and has responsible charge of the Project except for Work for which design responsibility is expressly delegated by the Contract Documents.

2. Do not retain services of any third-party design professional to prepare modifications of Engineer’s design of the completed Project as a functioning whole without Engineer’s express, written consent via an appropriate Contract modification setting forth appropriate performance and design criteria for delegating the design of the substitute.

E. Contractor’s Representations:

1. In submitting each substitution request, Contractor represents that:

a. Contractor has read and understands the Contract’s provisions on substitutes, as indicated in this Section, and elsewhere in the Contract Documents.

b. Substitution request is complete and includes all documents and information required by the Contract Documents.

c. Contractor certifications required by this Section are valid and made with Contractor’s full knowledge, information, and belief.

d. Contractor will provide the same or better guarantees and warranties for substitute as for the specified materials, equipment, methods, procedures, and sequences (as applicable).

e. Contractor waives all rights for increasing the Contract Price or extending the Contract Times, related to the substitute, that subsequently may become apparent to Contractor after issuance of the associated Contract modification instrument approving such substitute, except for

SUBSTITUTION PROCEDURES

01 25 00 - 3 those associated with differing subsurface or physical conditions or discovery of a previously unforeseen Hazardous Environmental Condition associated with the Work involving the approved substitute.

F. Submittal of Substitution Requests - General:

1. Substitution requests must be submitted by Contractor. Engineer will not accept or review substitution requests from prospective or bona-fide Subcontractors or Suppliers.

2. Submit separate substitution request for each proposed substitute.

3. Submit substitution requests in accordance with requirements for Shop

Drawings and other Submittals, as indicated in Section 01 33 00 – Contractor Submittals.

4. Do not submit substitution requests as any of the following (such substitution requests will be returned by Engineer without review):

a. Shop Drawing, Sample, or other Submittal.

b. Request for approval of an “or-equal”.

c. Request for interpretation (RFI) or clarification.

d. Change Proposal without all other, required substitution request elements indicated below.

e. Other oral or written communication not in accordance with this Section.

5. Each substitution request shall include:

a. Transmittal letter (one per substitution request) expressly indicating the communication is a substitution request.

b. Completed substitution request form, on the form attached to this

Section.

c. Change Proposal, submitted in accordance with the Contract Documents, including Section 01 26 00 - Contract Modification Procedures. Clearly indicate the proposed changes in Contract Price and Contract Times if substitute is approved; if none, clearly so indicate on the Change Proposal.

d. Certifications and written representations required by the Contract Documents to accompany substitution requests.

e. Other information: (1) required elsewhere in this Section and in other elements of the Contract Documents, and (2) deemed appropriate by Contractor to support Contractor’s substitution request.

6. When Engineer requires additional information to evaluate a substitution request, furnish such information within five days of receipt of Engineer’s request, unless additional time is granted by Engineer, in writing.

7. Engineer and Owner have the right to rely upon the completeness and accuracy of information, documents, certifications, and representations in Contractor’s substitution request. Contractor accepts full responsibility for completeness and accuracy of substitution requests (except for Engineer’s professional liability).

G. Engineer’s Review of Substitution Requests:

1. Engineer has no obligation to approve any substitute.

2. Substitutes will not be approved unless all of the following are satisfied for the associated substitute:

a. The Contract supports submittal of such substitution request; and

SUBSTITUTION PROCEDURES

01 25 00 - 4

b. Substitute is reasonably consistent with Engineer’s design intent for the Project as a completed, functioning whole; and

c. As indicated in Paragraph 1.3.A.3 of this Section.

d. Substitute will not have an adverse effect on the work of other contractors, or existing or proposed construction; and

e. Substitution request is complete in accordance with the Contract

Documents and Engineer’s requests, and

f. Owner agrees to the substitute; and

g. Associated changes in Contract Price and Contract Times, if any, are acceptable to Owner.

3. Engineer is not obligated to approve any substitute where such approval is conditioned on an increase in the Contract Price, the Contract Times, or both.

4. Timeliness of Engineer’s Review:

a. Allow not less than 14 days for Engineer’s review of each substitute.

Allow longer for larger, more-complex substitutes.

b. Engineer will endeavor to perform timely review of substitution requests.

However, Contractor is responsible for complying with the Contract Times, regardless of whether the substitute is approved.

c. Where approval of a substitute would necessitate other changes to the Project’s design, additional time, beyond that indicated above, will be necessary for Engineer’s preparation of revisions to the design.

5. When Design Changes are Required with Approval of Substitute:

a. Engineer will advise Contractor promptly following Engineer’s review

(and Owner’s comment, if any) on substitution request to indicate whether the substitute will be acceptable. Engineer’s advisory to Contractor will indicate whether changes in Engineer’s design are necessary and include a preliminary estimate of Engineer’s fee and time required for modifying the design and preparing an associated Proposal Request to Contractor.

b. Engineer’s preliminary estimates of fee and time for design modifications will be prepared in good faith, but are not binding on Owner or Engineer.

c. Contractor shall reimburse Owner for costs incurred by Owner for design modifications necessitated by approval of substitute. Owner may deduct such amounts, as one or more set-offs, from payments due Contractor under the Contract.

d. Upon Contractor’s receipt of Engineer’s estimate of fee and time for design modifications, contractor shall advise Engineer, in writing, within three days whether Contractor will continue pursing approval of the substitute.

e. Request to Contractor.

f. Engineer may reject a substitute that would require substantial changes in the Project’s design.

H. Approval of Substitutes:

SUBSTITUTION PROCEDURES

01 25 00 - 5

1. Substitutes are approved only via issuance of an appropriate Field Order or Change Order in accordance with Section 01 26 00 - Contract Modification Procedures.

2. Approval of a substitute does not relieve Contractor from obligation to comply with the Contract Documents, including submitting Shop Drawings, Samples, and other Submittals in accordance with the Contract Documents.

1.4 SUBSTITUTE MATERIALS AND EQUIPMENT

A. In addition to other requirements of this Section and elsewhere in the Contract

Documents, substitution requests for substitute materials or equipment shall include:

1. Manufacturer and Location:

a. Name and address of manufacturer of the proposed substitute. Indicate country where manufacturer is incorporated and owned.

b. Companies and brands owned by or affiliated with manufacturer.

c. Name of manufacturers of principal component items, such as motors, bearings, and similar items.

d. Location where the items would be manufactured, including country and address. Indicate the total percentage of the items’ value that will be manufactured outside of the United States and its territories.

e. Name, address, and driving distance from the Site of:

1) Manufacturer’s sales representative.

2) Nearest service center offering full array of service capabilities.

3) Warehouse or other location where spare parts for the proposed substitute are available.

f. Number of years that manufacturer has actively participated the North

American market.

2. Proposed Materials and Equipment:

a. Model designation and quantity of each proposed for the Work.

b. Manufacturer’s literature for proposed substitute, with description of the materials and equipment.

c. Performance information and representative test data.

d. Indication of reference standards with which materials and equipment comply.

e. Preliminary process and instrumentation diagrams (P&ID), where applicable.

f. Identification of hazardous materials, including Constituents of Concern, used in the materials and equipment, and associated permitting or licensing required.

g. Manufacturer’s standard warranty and applicable, proposed special or extended warranties, including indication of specific entities that will be beneficiary of such warranties.

h. Complete list of proposed deviations from requirements of the Contract Documents.

i. Itemized comparison of specified materials and equipment and proposed substitute, indicating:

1) Size (physical dimensions) when: item is in use, when not in use, and space required for routine and major maintenance.

SUBSTITUTION PROCEDURES

01 25 00 - 6

2) Weight and loading at supports, when item is full and empty.

Materials of construction.

3. Operation requirements, including:

a. Anticipated consumption of each item of: Electricity, other energy sources, water, chemicals (indicate each), and other needs for operation at the Site.

b. Typical labor required for operation and associated skill level.

c. Description of remote monitoring and control capabilities, as applicable.

4. Maintenance requirements, including:

a. Anticipated life in the service and environment required.

b. Frequency and general scope of routine and major maintenance typically necessary.

c. Typical labor requirements and general qualifications of personnel performing routine maintenance.

d. Major, associated equipment necessary for routing and major maintenance, including hoisting equipment type and capacity (when applicable).

e. Availability, scope, cost, and general conditions of service and maintenance contracts, if any.

5. References for similar projects on which the materials and equipment were used. Indicate for each:

a. Project owner name, name of facility where installed, and name of project.

b. City, state, and country of installation.

c. Model number/size and quantity furnished and installed.

d. Year of installation.

e. Contact information for owner and design professional, including telephone numbers.

6. Other information required by the Contract Documents.

7. Other information reasonably requested by Engineer.

1.5 SUBSTITUTE CONSTRUCTION METHODS, PROCEDURES, OR

SEQUENCES

A. Provisions of the General Conditions, as may be modified by the Supplementary

Conditions, regarding substitutes of materials and equipment are hereby extended to apply to substitute methods, procedures, and sequences as shown or indicated in the Contract Documents.

B. In addition to other requirements of this Section and elsewhere in the Contract Documents, substitution requests for substitute methods, procedures, or sequences shall include:

1. Clear identification of the method, procedure, or sequence shown or indicated in the Contract Documents for which substitute is requested.

2. Detailed description of proposed substitute method, procedure, sequence, or combination thereof.

3. Reasons why substitute is proposed and benefits to the Project should the substitute be approved.

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4. Detailed list of how the proposed substitute deviates from associated method, procedure, or sequence shown or indicated in the Contract Documents.

5. Impact of the substitute, if approved, on Owner’s or facility manager’s operations, when the Work is at an existing facility.

6. Effect on other contractors working at the Site, if substitute is approved.

7. Description of temporary equipment and temporary facilities needed, should the substitute be approved, including quantity of items, capacities, performance characteristics, permitting and approvals required by authorities having jurisdiction, and proposed location at the Site.

8. Written evaluation of how substitute method, procedure, or sequence complies with Laws and Regulations.

9. Drawings illustrating method, procedure, or sequence.

10. Materials to be used that contain Constituents of Concern or that have potential to cause or exacerbate a Hazardous Environmental Condition.

11. Other information and data required by the Contract Documents.

12. Other information reasonably required by Engineer.

PART 2 - PRODUCTS - (NOT USED)

PART 3 - EXECUTION

3.1 ATTACHMENTS

A. The following, bound after this Section’s “End of Section” designation, are part of this Specifications Section:

1. Exhibit A - Substitution Request Form (one page).

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EXHIBIT A Substitution Request Form (One Item per each Form)

Project: Date:

Substitution Requestor:

Contractor:

Specification Section No: Paragraph No. (i.e. 2.1.A.1.c): Specified Item:

Proposed Substitution:

Provide Product Data Sheets, Manufacturer’s written installation instructions, drawings, diagrams, or any other information as an attached to this Form that will demonstrate the proposed substitution is an Approved Equal.

State differences between proposed substitutions and specified item. Differences include but are not limited to interrelationship with other items; materials, equipment, function, utility, life cycle costs, applied finished, appearances, and quality.

Document how the proposed substitution is compatible with or modifies other systems, parts, equipment or components of the Project and Work under the Contract

Describe what effect the proposed substitution has on dimensions indicated on the Drawings and previously reviewed Shop Drawings?

Describe what effect the proposed substitution has on the Construction Schedule and Contract Time.

Describe what effect the proposed substitution has on the Contract Price. This includes all direct, indirect, impact and delay costs.

Manufacturer’s guarantees of the proposed and specified items are:

☐ Same ☐ Different (explain on attachment) The undersigned state that the function, utility, life cycle costs, applied finishes, appearance and quality of the proposed substitution are equal or superior to those of the specified item.

For use by Engineer:

☐ Accepted – eligible for approval via Change Order

☐ Accepted as Noted – approval via Change Order

☐ Not Accepted

Date (Telephone):

Signature of PE, RA, or PG in Responsible Charge

(Contractor’s Signature) (Contractor’s Firm)

(Firms Address)

(Telephone)

Comments:

Copyright 2020 HDR Engineering, Inc.

CONTRACT MODIFICATION PROCEDURES

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SECTION 01 26 00 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 FIELD ORDERS

A. City of Gunnison Project Manager will issue Field Orders electronically using email.

B. Effective date of the Field Order shall be the date of signature by Owner’s Project Manager, unless otherwise indicated thereon.

C. Field Orders will be incorporated into subsequent Change Orders as no-cost changes to the Contract.

1.1 REQUESTS FOR INTERPRETATION

A. Transmit written requests for interpretation to Engineer. Contractor and Owner may prepare and transmit requests for interpretation.

B. Prepare and transmit request for interpretation to obtain clarifications or interpretations of the Contract Documents. Report conflicts, errors, ambiguities, and discrepancies in the Contract Documents by requesting an interpretation.

C. Do not transmit request for interpretation when other form of communication is appropriate, such as Submittals, requests for approvals of substitutes, notices, ordinary correspondence, or other form of communication. Improperly prepared or inappropriate requests for interpretation will be returned without response or action by Engineer.

D. Prepare each request for interpretation on the “Request for Interpretation” form included with this Specifications section, or other form acceptable to Engineer.

E. In space provided on form, describe the interpretation requested. Provide additional sheets as necessary. Include text and sketches as required in sufficient detail to describe the need for interpretation.

F. When applicable, request for interpretation shall include Contractor’s recommended resolution.

G. Never use a written clarification as a means of initiating a Contract modification unless the Engineer’s written clarification is accompanied by an associated Contract modification instrument in accordance with the General Conditions and this Specifications section

1.2 CHANGE ORDERS

A. Requests for Quotation:

1. Owner may, in anticipation of ordering an addition, deletion, or revision to the Work, request Contractor to prepare a detailed quotation of cost and times to perform contemplated change.

2. Request for Quotation will include reference number for tracking purposes and detailed description of and reason for proposed change, and such

CONTRACT MODIFICATION PROCEDURES

01 26 00 - 2 additional information as appropriate and as may be required for Contractor to accurately estimate cost and time impact on Project.

3. Request for Quotation is for information only; Contractor is neither authorized to execute proposed change nor to stop Work in progress as result of such request.

4. Contractor’s written quotation shall be transmitted to City of Gunnison Project Manager promptly using email, but not later than 14 days after Contractor’s receipt of Owner’s written request. The quotation shall remain firm for a maximum period of 45 days after receipt by City of Gunnison Project Manager.

5. Owner’s Request for Quotation or Contractor’s failure to submit such quotation within the required time period will not justify a Claim for an adjustment in Contract Price or Contract Times (or Milestones).

1.3 CHANGE ORDER PROCEDURE:

A. Once the quotation is agreed to by Owner and Contractor, the City of Gunnison

Project Manager will prepare a Change Order proposal and transmit such to Contractor for signature by email.

B. Contractor shall, upon receipt, either: (i) promptly sign the proposal, and return to the City of Gunnison Project Manager for Owner’s signature, or (ii) return unsigned proposal with written justification for not executing Change Order.

C. City of Gunnison Project Manager will upon receipt of Contractor signed copy, promptly forward partially executed copy for Owner’s signature, or if Contractor refuses or fails to execute the Change Order, City of Gunnison Project Manager will promptly so notify Owner and transmit Contractor’s justification to Owner.

D. Upon receipt of Contractor-executed Change Order proposal, Owner will promptly either:

1. Execute a Change Order, retaining the original copy for its file and returning a copy to City of Gunnison Project Manager, or

2. Return to City of Gunnison Project Manager unsigned copy with written justification for not executing Change Order.

E. Upon receipt of Owner-executed Change Order, City of Gunnison Project

Manager will transmit one copy to Contractor, one copy to Engineer, and retain one copy, or if Owner fails to execute the Change Order, City of Gunnison Project Manager will promptly so notify Contractor and transmit Owner’s justification to Contractor. City of Gunnison Project Manager shall send an electronic copy of the Owner-executed change order by email.

F. Upon receipt of Owner-executed Change Order, Contractor shall:

1. Perform Work covered by Change Order.

2. Revise Schedule of Values to adjust Contract Price and submit with next

Application for Payment.

3. Revise Progress Schedule to reflect changes in Contract Times, if any, and to adjust times for other items of Work affected by change.

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01 26 00 - 3

4. Enter changes in Project record documents after completion of change related Work.

G. In signing a Change Order, Owner and Contractor acknowledge and agree that:

1. Stipulated compensation (Contract Price or Contract Times, or both) set forth includes payment for (i) the Cost of the Work covered by the Change Order, (ii) Contractor’s fee for overhead and profit, (iii) interruption of Progress Schedule, (iv) delay and impact, including cumulative impact, on other Work under the Contract Documents, and (v) extended overheads.

2. Change Order constitutes full mutual accord and satisfaction for the change to the Work;

3. Unless otherwise stated in the Change Order, all requirements of the original Contract Documents apply to the Work covered by the Change Order.

1.4 WORK CHANGE DIRECTIVES

A. Procedures:

1. City of Gunnison Project Manager will initiate Work Change Directives, including a description of the Work involved and any attachments. The City of Gunnison Project Manager will obtain Designer and Owner review and acceptance by email.

2. Upon completion of Work covered by the Work Change Directive or when Contract Times and Contract Price is determined for that change, Contractor shall submit documentation for inclusion in a Change Order.

3. Contractor’s documentation shall include but not be limited to:

a. Appropriately detailed records of Work performed to enable determination of cost of the Work.

b. Full information required to substantiate resulting change in Contract

Times and Contract Price for Work. On request of City of Gunnison Project Manager, provide additional data necessary to support documentation.

c. Support data for Work performed on a unit price or Cost of the Work basis with additional information such as:

1) Dates Work was performed, and by whom.

2) Time records, signed daily by the City of Gunnison Project Manager, wage rates paid, and equipment rental rates.

3) Invoices and receipts for materials, equipment, and subcontracts, all similarly documented.

4. Effective Date of Work Change Directive: Date of signature by Owner, unless otherwise indicated thereon.

1.5 CLAIMS

A. All claims must comply with Article 12 of the General Conditions.

B. Include the following documentation, at a minimum:

1. Specific references including (i) Drawing numbers, (ii) Specification section and article/paragraph number, and (iii) Submittal type, Submittal number, date reviewed, Engineer’s comment, as applicable, with appropriate attachments.

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01 26 00 - 4

2. Stipulated facts and pertinent documents, including photographs and statements.

3. Interpretations relied upon.

4. Description of (i) nature and extent of Claim, (ii) who or what caused the situation, (iii) impact to the Work and work of others, and (iv) discussion of claimant’s justification for requesting a change to price or times or both.

5. Estimated adjustment in price claimant believes it is entitled to with full documentation and justification.

6. Requested Change in Contract Times: Include at least (i) Progress Schedule documentation showing logic diagram for request, (ii) documentation that float times available for Work have been used, and (iii) revised activity logic with durations including sub-network logic revisions, duration changes, and other interrelated schedule impacts, as appropriate.

7. Documentation as may be necessary as set forth below for Work Change Directive, and as City of Gunnison Project Manager may otherwise require.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.1 ATTACHMENTS

A. The forms listed below and bound following this Specifications section’s “End of Section” designation, are part of this Specifications section:

1. Request for Interpretation form (one page).

2. Proposal Request form (one page).

3. Change Proposal form (one page).

4. Work Change Directive form (one page).

5. Change Order form (two pages).

CONTRACT MODIFICATION PROCEDURES

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REQUEST FOR INTERPRETATION

Owner: ______________________________________________________________________________

Project Name: _________________________________________________________________________

Contractor: ____________________________________________ RFI No. ________________________

Date Transmitted: ______________________________________ Date Received: ____________________

Date Response Requested: _______________________________ Date Response Transmitted: _________

Subject: _____________________________________________ _________________________________

Specification Section and Paragraph: _______________________________________________________

Drawing References: ___________________________________________________________________

INTERPRETATION REQUESTED:

Signature: Date: ______________

ENGINEER’S RESPONSE:

Signature: Date: ________________

CONTRACT MODIFICATION PROCEDURES

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PROPOSAL REQUEST

Owner: ______________________________________________________________________________

Project Name: ________________________________________________________________________

Proposal Request No.: Date: ________________

Contract Name and No.: ________________________________________________________________

Contractor: ___________________________________________________________________________

Other Contracts Involved in Proposed Change: ______________________________________________

TO CONTRACTOR: Please submit a complete Change Proposal for the proposed modifications described below. If the associated Change Proposal is approved, a Change Order or allowance authorization will be issued to authorize adjustment so the Contract. This Proposal Request is not a Change Order, Work Change Directive, Field Order, or an authorization to proceed with the proposed Work described below.

SCOPE OF PROPOSED CHANGE(S) IN THE WORK:

1.

2.

3.

Attachments to this Proposal Request:

1. [None].

Proposal requested by:…