042518--Schedule A - Commodities and Non-Prof Services (BL-196).docx

Bidder must enter company name here.

STATE OF MICHIGAN

Request For Proposal No.

(proposal title/description)

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

Concrete Road Patch Supplies Northbound and Southbound BL-196 between Blue Star Highway and Phoenix Street, South Haven, Van Buren Co

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

Please note for all references to the Qualified Products list, The Qualified Products list can be found at https://www.michigan.gov/documents/mdot/MDOT_Buy_America_MSG_Listing_405506_7.pdf

1. Specifications

1.1 The Contractor must provide the following:

Epoxy coated smooth dowel

Quantity: 2600 each Size: 1/1/4” x 18” Qualified products list: yes

Two Part Epoxy with nozzles

Quantity: 195 each Size: 53 ozs Qualified products list: yes Brand: Adhesive Technologies Product: Ultrabond

Bids on alternate brand or manufacturer lines will not be considered.

Curing Compound (commonly known as “White Topping) Quantity: 20 ea Size: 5 gallon pail

Dowel Cap, metal crimp type

Quantity: 400 ea Size: 1 ¼ “ Qualified products list: yes

1.2 Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

At a minimum, the Contractor must warrant that items received in “pails” must be useable for a minimum 60 day period on the jobsite.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.3 Recall Requirements and Procedures

The Contractor must describe any recall procedures.

1.4 Quality Assurance Program

Explain your Quality Assurance Program(s).

1.5 Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

2. Service Levels

2.1 Time Frames

All Contract Activities must be delivered within 10 business days from receipt of order. The receipt of order date is pursuant to Section 2, Notice provisions of the Standard Contract.

2.2 Delivery

Delivery will be expected within 14 calendar days upon date of order. Delivery will be made at MDOT-South Haven Garage, Brian Giles, gilesb@michigan.gov, 269-217-2442, 09235 Blue Star Highway, South Haven, Michigan, 49090.

2.3 Technical Support and Repairs

When providing technical support, the Call Center must resolve the caller’s issue within 30 minutes. If the caller’s issue cannot be resolved within 1 hour, on-site service must be scheduled. The on-site service must be performed within 4 hours of the time the issue was scheduled for service.

2.4 Training

The Contractor must explain its training capabilities and any training that is included in its proposal.

2.5 Reporting

The Contractor must submit, to the Program Manager, Brian Giles, gilesb@michigan.gov, 269-217-2442 the following written reports: MSDS. The Proposal Manager must identify the type and frequency of reports required.

2.6 Meetings

The State may meetings as it deems appropriate.

3. Staffing

3.1 Contractor Representative

The Contractor must appoint one individually, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 7 calendar days before removing or assigning a new Contractor Representative.

3.2 Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to make contact with the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8 am to 4 pm EST.

3.3 Technical Support, Repairs and Maintenance

The Contractor must specify its toll-free number for the State to make contact with the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8 am to 4 pm EST.

3.3 Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

3.4 Security

The Contractor will be subject the following security procedures:

If the bidder’s staff is required to make deliveries to or enter State facilities. The bidder must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks. The State may require the Contractor’s personnel to wear State issued identification badges.

4. Pricing

4.1 Price Term

Pricing is firm for the entire length of the Contract. The first pricing period begins on the Effective Date. Adjustments may be requested, in writing, by either party and will take effect no earlier than the next Pricing Period.

5. Ordering

5.1 Authorizing Document

The appropriate authorizing document for the Contract will be a Purchase Order.

5.2 Order Verification

The Contractor must have internal controls, approved by MDOT-Procurement, to verify abnormal orders and to ensure that only authorized individuals place orders.

Delivery

Delivery Programs

6. The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

6.1 The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third party carrier) it intends on utilizing in delivery of the Contract Activities.

6.2 Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

7. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities:

Acceptance will be by visual inspection of items as they are received at time of delivery.

8. Invoice and Payment

8.1 Invoice Requirements

All invoices submited to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

8.2 Payment Methods

The State will make payment for Contract. Contractor will be paid through the purchase order and must be set up to accept EFT payments

9. Additional Requirements

9.1 Environmental and Energy Efficient Products

The Contractor must identify any energy efficient, bio-based, or otherwise environmental friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States department of agriculture certified bio based product label.

9.2 Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

9.3 Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

9.4 Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

Licensing Agreement

The Contractor must provide a copy of any applicable licensing agreement.

Version 1 Revised Date: 7/28/2017