040ADV-26-R-0017-003 Solicitation Amendment Signed.pdf

Troy D. White, Supervisory Contracting Officer

03/17/2026

040ADV-26-R-0017

or the proposal may be downgraded and not receive full or partial credit under the applicable evaluation criteria.

(f) This solicitation does not commit the Government to pay any costs incurred in the submission of any offer and other written and oral information, or in making necessary studies or designs for the preparation thereof or to acquire or contract for any services.

(g) Any exceptions or deviations taken by the Offeror to the terms and conditions stated in this solicitation for inclusion in the resulting contract may make the offer unacceptable for award without discussions.

(h) Single Awards. It is the intent of the Government to award one contract as a result of this solicitation. The Government reserves the right to make one or more awards based upon the number of acceptable proposals received and the availability of funding.

(i) If an Offeror does not understand the instructions in this Solicitation, then it should write to the contracting officer for clarification sufficiently in advance of the deadline for the receipt of proposals in order to obtain an answer in time to meet that deadline.

(j) Amendments to solicitations – If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

L.1 Proposal Instructions

(a) Completion of Standard Form 33 blocks 12-18, leaving the irrelevant fields blank 1442, Blocks 14, 15, 16, 17, 19, 20a, 20b and 20c. and Section B pricing on this document before submitting.

In addition, all amendments if any, to the solicitation must be acknowledged.

(b) Submission of proposed costs/prices as required by Section B and L of this RFP; The Offeror shall propose fully burdened labor rates.

(c) Completion of electronic annual representations and certifications at SAM accessed via https://www.sam.gov. as well as any other "Representations, Certifications, and Other Statements of Offerors" in Section K; and

(d) Submission of information required by Section L or any other section of this RFP. The submission of these items in accordance with these instructions will, if the Government accepts the offer, contractually bind the Government and the successful Offeror to the terms and conditions of the prospective contract. Offerors must follow the instructions contained in this RFP and supply all information and signature/certifications, as required.

(e) The Proposal submitted in response to this Solicitation must be no longer than 75 pages single spaced in A4 or 8.5"x11"size paper. Only Times New Roman 11-point or larger fonts will be accepted. Bolding, underlining and Italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, must have spacing and text that is easily readable, and may be multicolored.

(f) The first page of the proposal must show:

(i) The solicitation number, The name, address, and telephone and facsimile numbers of the Offeror (and electronic address if available); and,

(ii) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation.

Volume 3: Management and Staffing Plan

The Management Approach shall define the roles and responsibilities of key personnel, support staff, and subcontractors (if applicable), and outline effective coordination strategies suited to the multidisciplinary nature of this contract. The Offeror shall submit a comprehensive Management and Staffing Plan that demonstrates accountability and effective oversight of all full-time equivalents (FTEs). The plan shall describe the Offeror’s approach to quality assurance, coordination, management of subcontractors (if applicable), and corrective actions for deficiencies. The plan shall outline the Offeror’s methods for organizing, staffing, and managing the contract with qualified personnel for the total duration of the contract.

Volume 4: Key Personnel

The Offeror shall propose Key Personnel who possess the education, experience, and technical skills required to perform their duties independently with minimal supervision, as outlined in the Statement of Work (SOW). The Government will evaluate the qualifications, experience, and capabilities of the proposed Key Personnel to determine the extent to which they meet or exceed the requirements of this solicitation.

The Government has designated the Program Analyst and Junior Program Analyst positions as key personnel. The key personnel specified below are considered to be essential to the work being performed under this contract. All personnel shall possess the minimum education and experience identified in the table below. The Government reserves the right to interview all proposed Key Personnel, with the Contracting Officer (CO) notifying Offerors of the date and time for interviews.

The following positions are designated as Key Personnel for this contract:

Project Manager (1 FTE) Project Analyst (3 FTEs) Junior Project Analyst (1 FTE)

Offerors must provide proof of qualifications for each Key Personnel position. The Offeror shall provide signed letters of commitment and resumes (not to exceed five pages) for all key personnel candidates.

Other qualifications to be provided are education, professional credentials, technical competencies, and relevant experience. Experience managing projects of comparable size, type, and scope—particularly for office or light manufacturing facilities—is preferred.

Project Manager (1 FTE)

Responsibilities Collecting, organizing, and interpreting program data;

developing reports, dashboards, and presentations for leadership and stakeholders; and maintaining project tracking systems, documentation, and databases to support program effectiveness. Additional duties include coordinating meetings and related logistics;

supporting administrative functions to ensure efficient workflow; assisting with process improvement initiatives and cross-functional coordination; providing day-to-day oversight of contracted material handlers;

serving as the primary liaison between contractors and the Order Fulfillment Specialist; monitoring performance and escalating operational concerns as needed; and supporting project management activities to ensure schedules, documentation, and deliverables remain on track.

Minimum Experience

Three (3) Years

Minimum Education Associate’s degree in project management, business, or a related field with less than three (3) years of experience, OR Equivalent combination of education and experience. Education requirement may be waived with three (3) years of experience in a similar role.

Project Analyst (3 FTEs)

Junior Project Analyst (2 FTEs) Responsibilities Attending meetings, preparing standardized reports and documentation, collecting and organizing data, and maintaining accurate project tracking systems and records to support program evaluation and analysis. Additional duties include coordinating meetings and logistics, archiving research materials, and performing administrative tasks to ensure efficient departmental operations and workflow continuity.

Minimum Experience Entry-level to earlycareer experience (typically 0–3 years) in program support, finance, data entry, reconciliation, or administrative operations.

Minimum Education High school diploma with relevant experience, OR Associate’s degree in business, or a related field.

Responsibilities Collecting, organizing, and interpreting data; developing reports and presentations; and maintaining project tracking systems, documentation, and databases to support program effectiveness. Additional duties include coordinating meetings and travel, managing administrative tasks, and ensuring efficient workflow aligned with organizational objectives.

Minimum Experience Three (3) years of relevant experience.

Minimum Education Associate’s degree in project management, business, or a related field with less than three (3) years of experience, OR Equivalent combination of education and experience. Education requirement may be waived with three (3) years of experience in a similar role.

L.3 Submission, Modification, Revision, and Withdrawal of Proposal Instructions

(a) Paper submissions will NOT be accepted.

(b) The mandatory method for submission of proposals and revisions to the proposal is through electronic mail at the following addresses: Contract Specialist, Michaela Farmer at mfarmer@gpo.gov and Contracting Officer, Troy White at twhite@gpo.gov. The Government will accept attachments in Microsoft Office Word (*.doc or *.docx), Microsoft Office Excel (*.xls or *.xlsx), or Adobe Acrobat (*.pdf) formats. No single e-mail shall exceed 5MB. All attachments must be unzipped.

(c) Electronic versions of proposals shall be submitted prior to the closing date and time identified on the SF33 (5:00 pm EST on April 2, 2026 March 27, 2026) to the following email addresses Contract Specialist, Michaela Farmer at mfarmer@gpo.gov and Contracting Officer, Troy White at twhite@gpo.gov.

(d) Offerors must include the solicitation number 040ADV-26-R-0017 in the subject email.

The cut-off date and time for submitting questions is at 5:00 pm EST, February 26, 2026. Responses to all questions received prior to the deadline will be posted on sam.gov by amendment. Questions received after the deadline will not be answered.

(e) Multiple emails may be sent to accommodate the proposal size and content, but each email must clearly identify the attachments and instructions for assembling the proposal.

(f) Offerors are responsible for submitting proposals, and any modifications and revisions by the time specified in the solicitation. Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered for award.

(g) The Offeror must designate a point-of-contact (POC) for all communications associated with this solicitation. Contact information for the POC must be provided.

(h) The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer and Contract Specialist. All questions regarding this solicitation shall be submitted in writing via email to: Contract Specialist, Michaela Farmer at mfarmer@gpo.gov and Contracting Officer, Troy White at twhite@gpo.gov.

Valid acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 days from the specified for receipt of offers, unless another time period is specified followed by an amendment to the solicitation.

and procedures set forth in the MMAR 15.3. GPO will initially determine the recency and relevancy of past performance information as a predictor of probable performance under this contract.

Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past 6 years from the date of issuance of this solicitation.

Past performance information that fails this condition will not be evaluated.

Relevancy Assessment: An evaluation of all recent performance information obtained to determine whether the provided work construction performed under those contracts relate to a similar size and scope as those required by this solicitation. In determining the relevancy of effort performed under individual past performance contracts, the Government will consider the specific effort or portion consistent with that proposed by the prime contractor and/or subcontractors. The past performance information obtained from sources will be used to establish the relevancy of past performance.

In accordance with MMAR 15.305(a)(2)(iv), an Offeror's past performance will not be evaluated favorably or unfavorably when:

1) The Offeror lacks relevant performance history; or

2) Information on performance is not available.

When this occurs, an offeror lacking relevant performance history is assigned a neutral rating. Prior to assigning a neutral past performance rating, the contracting officer may consider a broad range of information related to an offeror's performance.

Ratings Past Performance Evaluation’s Definitions Satisfactory The offeror’s past performance of previously awarded recent and relevant projects met or exceeded most, if not all, project requirements. The company may have performed with some problems, for which corrective actions taken by the contractor were, or are expected to be, effective. Performance of completed projects was consistently of adequate or better quality. The offeror’s past performance record leads to an expectation of successful performance.

Unsatisfactory The offeror’s performance of previously awarded recent and relevant projects did not meet some or most project requirements and recovery, if any, did not occur within the stated period of performance. The offeror’s performance reflected some serious problems for which the offeror either failed to identify or implement corrective actions in a timely manner, or for which correctible actions were mostly ineffective.

Performance of completed projects was consistently of mediocre or poor quality. The offeror’s past performance record leads to a reasonable expectation that successful performancewouldnot beachievedorthat it canoccuronlywithincreasedlevelsofgovernment management and oversight.

M.5 Past Performance