040ADV-24-R-0060 final RFP 07 29 24.pdf

U.S. GOVERNMENT

PUBLISHING OFFICE

KEEPING AMERICA INFORMED

RFP No. 040ADV-24-R-0060

Solicitation Issuance Date: July 29, 2024

Closing Date/Time for Offeror Questions: August 5, 2024, 10:00 am EDT

Closing Date/Time for Receipt of Proposals: August 26, 2024, 05:00 pm EDT

Subject: Request for Proposals RFP No.040ADV-24-R-0060, Uniforms and Supplies, Laundering & Pick-up and Delivery Services for Stennis, MS

The United States Government Publishing Office (GPO) is seeking proposals to purchase Uniforms and Supplies, Laundering & Pick-up and Delivery Services for Stennis, MS to support the Security and Intelligent Documents Division (SID). The equipment supplies and services must be placed against the contract in accordance with the Material Management Acquisition Regulation (MMAR).

GPO anticipates a Firm-Fixed Price (FFP) type contract consistent with the Materials Management Acquisition Regulation (MMAR II) 16.202.

The Government intends to award one contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government after evaluation in accordance with the factors as set forth in this solicitation in accordance with MMAR 13.106-3. The Government also reserves the right not to award a contract in response to this solicitation. The procurement will utilize a Best Value Tradeoff process set forth in MMAR 15.101-1. Offerors must clearly review Sections L and M of this RFP.

Section L, Instructions to Offerors, of the RFP sets forth all instructions for the preparation and submission of required proposal contents. Prospective offerors must submit questions by the deadline identified above to Saulat Rehan at email: srehan@gpo.gov and cc: Nataliya Holl at email: nholl@gpo.gov. Prospective offerors must follow the instructions to submit the proposals specified in Section L. Section M states the criteria by which proposals will be evaluated.

This RFP can be viewed and downloaded from www.sam.gov. GPO bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to the solicitation are occasionally issued and will be posted on www.sam.gov. GPO advises interested parties to regularly check the www.sam.gov for amendments.

Failure to comply with submission dates will deem the submission unacceptable, and proposals will not be reviewed or evaluated.

mailto:srehan@gpo.gov mailto:nholl@gpo.gov http://www.sam.gov/ http://www.sam.gov/

Offerors must be registered in the System for Award Management (“SAM”) database prior to award at www.sam.gov.

This RFP in no way obligates GPO to award a contract, nor does it commit GPO to pay any costs incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to availability of funds and other internal GPO approvals.

Sincerely, Nataliya A. Holl Supervisory Contracting Officer Acquisition Services Division

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

XX

08 26 24 17:00 pm

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Contents

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D: PACKAGING AND MARKING

SECTION E: INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G-CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

PART III- LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ALL ATTACHMENTS INCLUDED AND REFERENCED BY LINK

PART IV- REPRESENTATION AND INSTRUCTIONS

SECTION K - REPRESENTATION, CERTIFICATION, AND OTHER STATEMENT OF OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M EVALUATION FACTORS FOR AWARD

Attachment J.1 Price Template

Attachment J.2 Past Performance Questionnaire

Attachment J.3 MMAR Travel Regulations

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to purchase Uniforms, Supplies, Laundering & Pick-up and Delivery Services to support the Security and Intelligent Documents Division (SID) of the Government Publishing Office (GPO) customers at Stennis, MS. The products, supplies and services must be placed against the contract in accordance with the Material Management Acquisition Regulation (MMAR).

B.2 CONTRACT TYPE

This is a Firm-Fixed-Price (FFP) type contract consistent with the Materials Management Acquisition Regulation (MMAR II) 16.202. The contractor shall provide Uniforms, provide supplies and services as described in Section C, the deliverables as described in Section F, and Inspection and Acceptance as described in Section E in accordance with all terms and conditions stated herein.

B.3 PRICE AND OBLIGATED AMOUNT

[To be inserted at the time of Award]

B.4 FIRM-FIXED-PRICE (FFP)

The Contractor must provide all services and supplies needed to perform all requirements set forth in this solicitation. Prices must include all costs associated with providing all required products, supplies and services.

The supplies and services must be provided in accordance with the terms and conditions set forth herein.

GPO’s Stennis, MS Location:

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 Base Year 1

Contract Type: Firm Fixed Price Unit Price Extended Price TBD

Description:

Contractor shall provide weekly laundering, pickup and delivery services for uniforms and floor mats for GPO/SID in Stennis, MS in accordance with Section C - SOW.

Purchase Requisitions

IDC Type: Not Applicable

Supplies/Services Quantity Unit

1001 Option Year 1 1

Contract Type: Firm Fixed Price

Contractor shall provide weekly laundering, pickup and delivery services for uniforms and floor mats for GPO/SID

Supplies/Services Quantity Unit

2001 Option Year 2

Contract Type: Firm Fixed Price

Contractor shall provide weekly laundering, pickup and delivery services for uniforms and floor mats for GPO/SID

3001 Option Year 3

Contractor shall provide weekly laundering, pickup and delivery services for uniforms and floor mats for GPO/SID

IDC Type: Not Applicabl3

4001 Option Year 4

Contractor shall provide weekly laundering, pickup and delivery services for uniforms and floor mats for GPO/SID

Price is inclusive and includes all Contractor Overhead, General and Administrative Costs, and Profit.

Complete Section B in terms of U.S. dollars.

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF

WORK

C.1 GENERAL

This Statement of Work (SOW) defines the requirements for supplying the uniforms, supplies and services requirement for the SID office located in Stennis, MS.

C.2 BACKGROUND

The Security and Intelligent Documents Division (SID) of the Government Publishing Office (GPO) located in Stennis, MS is responsible for the production of Security and Intelligence Documents for the Department of State as well as other US Government agencies. SID/GPO utilizes specialized equipment to produce said documents and the specialized equipment requires a very stringent and reliable uniform which meets the set forth criteria.

C.3 SCOPE

The contractor will provide reliable uniforms, supplies and services, will provide rolling racks and laundry baskets for uniforms, will provide floor extraction mats, provide the Laundering & Pick-up and Delivery Services for uniforms, towels and mats. The contractor will offer laundry services that offer pick-up and delivery for the uniforms on a weekly basis and for the floor mats on a bi-weekly basis.

Contractor must be located within 400- Mile Radius of Stennis, MS.

C.4 MAIN SERVICES

The Contractor will provide the following supplies and services – will provide uniforms, shop towels, dust mop heads, floor extraction mats rolling racks and laundry baskets for uniforms and will provide the Laundering & Pick-up and Delivery Services for uniforms, dust mops, towels and mats.

The specific requirements are below:

1. The Contractor will purchase the following quantities of the new uniforms – black shirts, black pants, clean room blue shirts and black pants, shop towels, dust mop heads and floor extraction mats, and will provide the rolling racks and laundry baskets.

The contractor will replace all items described below if their condition is beyond normal wear and tear. All these supplies are used in manufacturing process and will have high instance of the normal wear and tear. Uniforms that are worn regularly, particularly while working with the manufacturing presses, are going to suffer from ordinary wear and tear often that may make them unwearable or inappropriate for the work setting after a period of time—and the uniforms will need to be replaced. The contractor needs to count in at least 25% replacement costs for the uniforms that will be used around the presses manufacturing process and 10% replacements for the uniforms in the clean room. Shop towels are also heavily used to wipe out the oil and other manufacturing liquids and the whole inventory will need to be completely replaced every six months. The extraction mats will need to be completely replaced every two years.

The contractor will provide individual fittings of uniforms for current employees and will gather employees’ names for the uniforms within five (5) business days of the contract award. The contractor, during the first two weeks of service, shall make any necessary adjustments to the uniforms, jackets and pants, and provide necessary replacements at no additional cost.

The contractor will deliver the uniforms to the Stennis, MS GPO location within the five (5) days after fitting measurements have been taken.

The Contractor will ensure that all uniforms are made out of wrinkle-free and lint free fabric.

a. The fabric for all uniforms shall be non-shedding and made out of lint resistant fabrics.

b. The contractor will provide a garment control identification tag for each employee. All garments shall be individually barcoded for the highest level of accountability, tracking and cleaning of those individual garments. Each shirt will need to have an employee name for an easy identification and the GPO logo.

c. Soiled garments shall be scanned when leaving GPO and when they are returned.

d. A Garment Pickup Report shall be provided on a weekly basis.

e. In case the soiled garments are stained beyond repair, they need to be replaced. The contractor will replace all irreparably damaged, and/or permanently stained, or worn-out uniforms with brand new ones within seven (7) calendar days of pick up. There will be no damage fees or replacement costs by the offeror except for loss by employee or deliberate misuse of garment beyond normal wear and tear.

Offerors shall price these replacements accordingly.

f. Mats shall be durable, high quality and resistant to high foot traffic and have black color.

g. Contractor will purchase all new shop towels and dust mop heads on the annual basis.

h. The Contractor will ensure the delivered uniforms are grouped together by employee and presses and clean room department and delivered to the correct location according to the garment control identification to each GPO building at Stennis, MS.

Item Number Description

Quantity

- Base

Quantity

- OY 1

Quantity

- OY 2

Quantity

- OY 3

Quantity

- OY 4 TOTAL

0001 Shirt Polo Evis Flexfit Blue 638 638 638 638 638 3190 0002 Shirt Polo Evis Flexfit Black 220 220 220 220 220 1100 0003 Pants Mens Flexfit Black 858 858 858 858 858 4290 0004 Dust Mop Heads 36" 30 30 30 34 34 158 0005 6x4 extraction black mats 6 6 6 6 6 30 0006 Shop Towels 14"12 white 918 918 918 918 918 4590

Commercial Rolling Clothing Racks 24" D x 74" W x 68" H and large laundry baskets 36 x 26 x 34 1/2" (2 and 2) 2 2 2 2 2 10

2. Weekly laundering and pickup and delivery. Employees leave the uniform items behind at the end of a shift or workweek and receive clean uniform items upon their return to work at the beginning of the following week. Employees will receive 11 shirts and 11 pants each.

• Clean room uniforms - Shirt Polo Evis Flexfit Blue and Pants Mens Flexfit Black

• Presses uniforms - Shirt Polo Evis Flexfit Black and Pants Mens Flexfit Black

• Dust Mop Heads 36"

• Shop Towels 14"12 white

SID/GPO has a requirement that Uniforms must consist of lint resistant fabric.

3. Bi-Weekly laundering and pickup and delivery for the:

• 6x4 extraction black mats

4. The contractor will provide Two (2) Rolling Racks and two laundry baskets to support the service delivery.

Note: The quantity is an estimate based on the current usage. These estimates are for acquainting the offeror with probable quantities to be expected during the contract period.

The contractor will provide rental pickup services for uniforms, shop towels and dust mop heads on a weekly basis, to include weekly pick up of soiled uniforms and delivery of new uniforms.

The contractor will provide cleaned floor mats (size, type and qty provided by GPO above). The contractor will clean and replace floor extraction mats on a bi-weekly basis.

The contractor will provide (2) rolling hanging racks for clean uniforms and two laundry baskets for the dirty uniforms for the GPO building.

The contractor, when issuing uniforms whether at start of contract or to new employees during contract term, shall be of quality and processing which must be comparable to both the generally accepted standard of the industry and to SID/GPO guidelines.

SID/GPO, with notification, reserves the right to change the number of uniforms due to additions and deletions of employees, and/or mats at our discretion.

The contractor will replace all irreparably damaged, and/or permanently stained, or worn-out uniforms with brand new ones within seven (7) calendar days of pick up. There will be no damage fees or replacement costs by the offeror except for loss by employee or deliberate misuse of garment beyond normal wear and tear. All damaged garments must be made available for examination by the Contracting Officer Representative to make final determination as to the damage or replacement cost.

C.5 ITEM MAINTENANCE

The contractor shall maintain the following inventory of uniforms:

GPO’s employees must have clean uniforms, shop towels and dust mop heads every week and the contractor is responsible to ensure there are enough inventory on hand to support this requirement.

All garments procured and serviced as part of this contract and other items shall be cleaned, in good condition and maintained by the contractor.

C.6 GARMENT CONTROL IDENTIFICATION

The contractor will provide a garment control identification tag for each employee uniform and location as follows: Employee name, department – press or clean room, date uniform was placed into service, and service record of pick up, delivery, and repairs.

The contractor shall establish a garment control inventory listing by individual employee along with type, size and pieces issued. Contractor shall adjust uniform allocations based on employee turnover by removing uniforms when an employee leaves and outfitting new employees as they are hired. The outfitting of any new employees must be coordinated through the COR or Government representative.

The contractor ensures that the garment control identification permits the grouping together of uniforms by each employee and are delivered to the correct building and floor locations at GPO. The bar-coded identification label should be affixed to each garment and clean and soiled garments should be scanned to verify the completeness and accuracy of each delivery. A weekly report should be supplied to the internal point of contact.

C.7 UNIFORM PICK UP AND DROP OFF

The contractor shall conduct pickup and delivery as schedule by the COR or Government representative after award for uniforms, shop towels and mop heads on a weekly basis and for floor extraction mats bi-weekly.

Any deviations to the schedule, due to holiday, weather, etc. shall be coordinated and agreed upon with the COR or Government representative with at least 24 hours advanced notice prior to delivery of uniforms.

The contractor shall conduct pick-up and delivery at the following location:

U.S. Government Publishing Office Building 9101, Leonard Kimble Road Stennis Space Center, MS 39529

C.8 UNIFORM DELIVERIES

The contractor will provide hangers, and if necessary, plastic bags for all uniforms to be delivered to ensure that all garments are dry, clean, wrinkle-free, and ready to wear.

The Contractor will ensure the delivered uniforms are grouped together by employee and department (press and clean room) and delivered to the correct location according to the garment control identification to each GPO building at Stennis, MS.

All garments shall be individually barcoded for the highest level of accountability, tracking and cleaning of those individual garments. Soiled garments are scanned when leaving GPO and when they are returned. A Garment Pickup Report shall be provided on a weekly basis.

C.9 UNIFORM CLEANING

The contractor will provide the laundry services on a weekly basis, pick up of soiled uniforms for laundering. The contractor will ensure that all uniforms and items are cleaned in a manner that is appropriate to remove all soils, dirt, grease, and oils without damaging the material to the point of detracting from the appearance of the uniform.

The Contractor will use, whenever possible, “Green” cleaning agents and never use cleaning agents that are potentially hazardous or harmful to health, property, environment, or finishes of any items being serviced.

Uniforms which retain an offensive smell or residual odor, or excessive stains will not be acceptable and should be replaced at no additional cost.

The Contractor will ensure that all delivered uniforms are wrinkle-free and lint free; GPO/SID may reject or not pay for any uniforms delivered with wrinkles and/or lint.

Any special orders for persons allergic to soaps, cleaning solutions, starches will be handled on an individual basis at no additional cost.

C.10 UNIFORM REPLACEMENT

Uniforms that are worn out, dingy in color, damaged, or stained from cleanings or exchanges will be replaced at vendor’s sole expense and SID/GPO has the right to request these uniforms be replaced.

C.11 CONTRACTOR TRAVEL

Transportation/Delivery to GPO’s Stennis, MS location shall be included in the firm fixed price of the services.

There is no anticipated travel beyond delivery to GPO.

C.12 Examples

Shirt Polo Evis Flexfit Blue

PANT Mens Flexfit Black

Dust Mop Heads

Shop Towels

Rolling Racks and Laundry Baskets

Mats

[END OF SECTION C]

SECTION D: PACKAGING AND MARKING

D.1 GENERAL

Unless otherwise specified in the solicitation, the following paragraph(s) shall be applicable to this Contract.

Additional requirements may be specified if applicable.

D.2 PACKAGING AND MARKING

Unless otherwise specified, all items shall be delivered and packed in accordance with normal commercial and industry practices, as defined in the applicable commodity specification.

The deliveries shall be marked with the following information:

All uniforms shall have the individual barcodes and linked to the logged reports to track the uniforms.

D.3 REMOVAL OF SHIPPING MATERIALS

The Contractor shall be responsible for the removal of all shipping materials at the Government facility.

[END OF SECTION D]

SECTION E: INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation, Number, Title, and Date) in accordance with the clause at MMAR 52.252-2 "CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. Full text of the clauses is available at: https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/mmar.pdf

NUMBER DATE TITLE

52.246-2 Aug-96 Inspection of Supplies - Fixed Price

52.246-4 Aug-96 Inspection of Services - Fixed-Price

52.246-16 Apr-84 Responsibility For Supplies

E.2 RESPONSIBLE OFFICIAL

In accordance with the clauses of this contract entitled:

• 52.246-2 Inspection of Supplies—Fixed-Price;

• 52.246-4 Inspection of Services—Fixed-Price;

Inspection of equipment or other deliverables required by the contract will be made by the cognizant COR.

Acceptance of equipment and services and reports or other deliverables by the cognizant COR must form the basis for payments to the contractor and will form the basis of the contractor’s permanent performance record with regard to this contract.

E.3 INSPECTION AND ACCEPTANCE

Inspection and acceptance of Services and Supplies to be furnished hereunder shall be performed at place of performance or destination, by the COR or his designated representative, in accordance with Section E.2, and any other provisions specified in this contract.

All deliverables will be inspected for content, completeness and conformance to the requirements of the SOW (including any applicable standards). The supplies shall be packaged and packed in accordance with the best commercial practice to assure delivery in good condition.

[END OF SECTION E]

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/mmar.pdf

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation, Number, Title, and Date) in accordance with the clause at MMAR 52.252-2 "CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. Full text of the clauses is available at:

https://gpointranet.gpo.gov/docs/default-source/acquisition-services/materials-management-acquisition-regulation-mmar-ii.pdf

NUMBER TITLE DATE

52.242-15 Stop-Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984) 52.247-34 F.o.b. Destination (NOV 1991)

F.2 PERIOD OF PERFORMANCE

The period of performance is base year and four (4) one (1) year options for a total five (5) years:

Base Year: one year from the date of award

OY 1: TBD

OY 2: TBD

OY 3: TBD

OY 4: TBD

F.3 PLACE OF DELIVERY AND PERFORMANCE

F.3.1 The Contractor shall deliver, install and configure all supplies and services for this contract to the following location:

U.S. Government Publishing Office Building 9101, Leonard Kimble Road Stennis Space Center, MS 39529

F.4 REPORTS AND DELIVERABLES

All reports and other deliverables must be in the English language. Unless noted otherwise below, narrative reports must be submitted in Microsoft Word and in Excel. The Contractor must promptly notify the Contracting Officer and COR of any problems, delays, or adverse conditions which materially impairs the Contractor’s ability to meet the reporting requirements of the contract. For the purposes of this section, all days are to be considered calendar days. In the event the due date is on a U.S. federal holiday, the due date will be the next working day.

https://gpointranet.gpo.gov/docs/default-source/acquisition-services/materials-management-acquisition-regulation-mmar-ii.pdf https://gpointranet.gpo.gov/docs/default-source/acquisition-services/materials-management-acquisition-regulation-mmar-ii.pdf

In addition to the items to be provided by the contractor in Section B above, the contractor shall also provide the following deliverables during the performance of the contract.

The Contractor must provide weekly reports for pickup and delivery outlining the details such as how many uniforms and the type of uniforms that were picked up and delivered and linked to the individual barcoded items.

Repairs, damages, and unreturned uniforms must be detailed in the report.

It is the responsibility of the Contractor to ensure that the reports are delivered to the COR. The COR will review the logged reports in its entirety and the COR must sign off on the report stating they are in concurrence with the claims/findings of what was submitted as repaired/damaged/unreturned when cost is being incurred. If the COR is out of the office a designated signee will in place to receive and upon the COR returning, they will provide electronic signed copy to the Contractor.

GPO’s Stennis, MS Location:

Description Quantity Final Due Date Submission to Requirements

Weekly pickup and delivery reports that includes uniforms list that need repairs, are damaged or unreturned

1 Weekly COR

Other ad hoc reports as required 1 Weekly COR

F.5 PLACE OF PERFORMANCE

There will be two primary places of performance: first at the contractor’s site(s) and the second will be at the GPO locations at Stennis, MS.

F.6 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when the Contractor anticipates difficulty in complying with the delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this requirement, the Contractor must immediately notify the Contracting Officer and the COR, in writing, giving pertinent details provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

[END OF SECTION F]

SECTION G-CONTRACT ADMINISTRATION DATA

G.1 CONTRACT MANAGEMENT

Notwithstanding the Contractor’s responsibility for total management responsibility during the performance of the contract, the administration of the contract will require maximum coordination with the GPO points of contact during performance of the contract.

G.2 CONTRACTING OFFICER (CO), CONTRACTING SPECIALIST AND CONTRACTING OFFICER S

REPRESENTATIVE (COR)

Nataliya A. Holl U.S. Government Publishing Office Acquisition Services Room: A530 732 North Capitol St NW Washington DC 20401 E-mail: nholl@gpo.gov

Saulat Rehan U.S. Government Publishing Office Acquisition Services Room: A530 732 North Capitol St NW Washington DC 20401 E-mail: shamm@gpo.gov

Contracting Officer’s Representative (COR)-[TBD-To be completed inserted at time of award.]

At the award, the GPO will designate one or more persons as the Contracting Officer's Representative (COR). The COR may be changed at any time by the GPO without prior notice to the Contractor by a unilateral modification to the Contract.

An administrative letter issued by the Contracting Officer which designates the COR will be provided separately to the Contractor at the time of award.

G.3 CONTRACTING OFFICER S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officers. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made at the contractor’s risk. No adjustment will be made in the contract terms and conditions of this contract, including price.

mailto:nholl@gpo.gov mailto:shamm@gpo.gov

G.4 CONTRACTING OFFICER S REPRESENTATIVE (COR)

The COR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor.

The COR is also responsible for the final inspection and acceptance of all equipment, services, reports, and such other responsibilities as may be specified in this contract.

The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the Contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate assistant COR(s) to act for the COR by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the quantity, quality, scope or Contract price. All request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer. If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate an alternate COR(s) to act for the COR by naming such alternate(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

G.5 INVOICE SUBMISSION, ACCEPTANCE AND APPROVALS

Contracting Officer (CO) Nataliya A. Holl E-mail: nholl@gpo.gov

Contract Specialist (CS) Saulat Rehan E-mail: srehan@gpo.gov

Contracting Officer s Representatives (COR)

To be provided at award

Invoice email submission and mailing address:

US Government Publishing Office (GPO) Comptroller North Capitol & H Streets, NW Mail Stop: FMCS Washington, DC 20401 invoicegpo@gpo.gov

(202) 512-0874

In order to receive payment, deliverables must be accepted and approved by the Contracting Officer’s Representative (COR).

G.6 PAYMENT METHOD

mailto:nholl@gpo.gov mailto:srehan@gpo.gov mailto:invoicegpo@gpo.gov

1. Invoices shall be paid in accordance with the contract’s terms and conditions, following receipt of a proper invoice under Part #3 of these instructions. Please note that the Prompt Pay Act (31 USC Chapter 39) does not apply to GPO.

Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information please contact Michelle Gibbs at phone: 202-512-0864.

The Contractor shall submit each invoice electronically via email to the following address: invoicegpo@gpo.gov.

GPO will make payments to the Contractor using the EFT information contained in the System for Award Management (SAM). In the event that the EFT information changes, the Contractor shall be responsible for promptly updating information to SAM.

System for Award Management (SAM), formerly Central Contractor Registration (CCR) registration is required for all vendors doing business with the federal government with some exceptions1. For mailing in invoices, use the following GPO’s address:

US Government Publishing Office (GPO) Comptroller North Capitol & H Streets, NW Mail Stop: FMCE Washington, DC 20401 Phone: (202) 512-0874

2. Effective January 1, 1999, payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer. If it is determined that the amount billed is incorrect, the invoice may be rejected by the Government, or the contractor may be required to submit a revised invoice.

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

Materials Management Acquisition Regulation (MMAR) 52.232-34 Payment by Electronic Funds Transfer Central Contractor Registration (May 1999)

3. To constitute a proper invoice, each invoice must include the following information and/or attached documentation:

(1) Name, address and telephone of the Contractor

(2) Date of invoice and invoice number

(3) Contract number (Delivery/Task Order, if applicable) complete numbers (including task order or call number and contract line item(s)) and also modification number, if applicable. All relevant information to the invoice that the contract contains must be reflected on the invoice.

(4) Description (quantity, unit of measure, unit price, and extended price) of the supplies/services rendered (including hours incurred and billing rate, as applicable to the contract). All relevant information that the contract contains must be reflected on the invoice.

1 https://www.dol.gov/general/business-ccr https://www.dol.gov/general/business-ccr

(5) Name, title, phone number, email and mailing address of person to notify in the event of a defective invoice.

(6) A schedule depicting the following information:

• Amount Invoiced: The Total Amount of Invoice and this Invoice Period separated by each CLIN #XX (if applicable)

• Total contract Price and price for each CLIN

• Cumulative Amount Invoiced and Authorized Value of Contract Balance Remaining on Contract

• If the contractor is billing for prices/costs incurred over more than a single month, the prices/costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

(7) Add all payment terms and related discount items on the invoice per the contract payment method and clauses.

(8) Name of Contracting Officer's Representative (COR); and

(9) Signature of authorized representative of the firm with the following invoice certification:

"The undersigned hereby certifies to the best of my knowledge and belief that: the sum claimed under this contract is proper and due, and all the prices/costs of contract performance have been paid or to the extent allowed under the applicable payment clause will be paid by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this Contract.

BY NAME:______________________________________

TITLE:___________________________________

DATE: ___________________________________

4. In the event the contractor owes money to GPO, the contractor shall clear the amount owed to GPO first before any new invoices will be processed and paid. The contractor shall send a refund check to GPO to the address above and provide GPO with the tracking information.

5. Inquiries regarding the status of invoices may be directed to invoicegpo@gpo.gov

G.7 REQUEST FOR WAIVER/CONTRACTOR CERTIFICATION

I certify that I do not have an account with a financial institution or an authorized payment agent.

Signature and Date

G.8 COMPLIANCE WITH REGULATIONS

The Contractor shall meet all applicable local and federal regulations associated with this requirement.

G.9 GPO’s ADDRESSES

Requesting Office Address

GPO

732 North Capitol St NW Washington DC 20401

Phone: Fax:

Contact Details:

Property Administration Office Address

GPO

732 North Capitol St NW

Washington DC 20401

Phone: Fax:

Contact Details:

COR Office Address

732 North Capitol St NW Washington DC 20401

Phone: Fax:

Contact Details:

NICHOLSON, REBECCA L

rnicholson@gpo.gov

Issuing Office Address

732 North Capitol St NW Washington DC 20401

Phone: Fax:

Contact Details:

HAMM, SHAWNITA D

shamm@gpo.gov

[END OF SECTION G]

mailto:rnicholson@gpo.gov mailto:shamm@gpo.gov

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LOGISTIC SUPPORT

The Contractor shall be responsible for furnishing all logistic support in the United States.

H.2 POINT OF CONTACT

The Contractor s Main Point of Contact is:

1. TBD

H.3 CONTRACTOR’S PERSONNEL BUSINESS ETHICS AND CONDUCT

In accordance with MMAR 52.203-13, the Contractor shall exercise due diligence on personnel to be engaged under this contract.

H.4 Standards of Conduct When the Contractor is onsite at a federal building, the Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. Each employee or supervisor of the Contractor is expected to adhere to the rules associated with that federal building, and to adhere to standards of behavior that reflect credit on themselves, their employer, and the Federal Government.

The Contractor shall be responsible for taking such disciplinary action, including suspension without pay or removal from the worksite, with respect to its employees, as may be necessary to enforce those standards.

Where applicable, the requirements of this clause shall be expressly incorporated into subcontract(s) and shall be applicable to all Sub-Contractor employees who may perform services or work at the federal building and grounds of this contract.

H.6 Cooperation with other On-Site Contractors

When the Government undertakes or awards other contracts for additional work at the facilities, the Contractor shall: (1) fully cooperate with the other Contractors and Government employees and (2) carefully fit its own work to such other additional contracted work as may be directed by the Contracting Officer's Representative (COR).

The Contractor shall not commit or permit any act which shall interfere with the performance of work awarded to another Contractor or with the performance of other Government employees.

In any case where, in the course of fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate contract, the Contractor shall restore such disturbed work to a condition satisfactory to the COR and guarantee such restored work to the same extent as it was guaranteed under the applicable other contract.

H.7 Work on a Government Installation

In performing onsite work under this contract on a Government installation or in a Government building, the Contractor shall;

Conform to the specific safety requirements established by the contract.

Comply with the safety rules of the Government installation that concern related activities not directly addressed in this contract.

Take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel connected in any way with performance under this contract.

Take such additional immediate precautions as the Contracting Officer or Contracting Officer's Representative (COR) may reasonably require for safety and accident prevention purposes.

Conform to all required security requirements.

H.8 Protection of Property

Contractor Responsibility. If due to the default, negligence (whether of action or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor’s performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government at its option, may, in lieu of payment therefore, require the Contractor to replace at its own expense, all property lost or damaged.

Protection. The Contractor shall protect materials in his custody against the transportation, fire, theft, weather, and other hazards avoidance in the exercise of the “highest degree of care.”

H.9 MMAR 52.228-5 Insurance – Work on a Government Installation (Jan 1997)

The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required for this Government contract.

Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective --

For such period as the laws of the State in which this contract is to be performed prescribe; or

Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require Subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all Subcontractors’ proofs of required insurance and shall make copies available to the Contracting Officer upon request.

H.10 Supervision of Contractor s Employees

Personnel assigned to render services under this contract shall be at all times under the direction and control of the Contractor. Notwithstanding any other provisions of this contract, the Contractor shall at all times be responsible for the supervision of its employees in the performance of the services required under this contract.

If the Contractor finds clarification necessary with respect to the scope of the services to be performed hereunder, he/she shall request in writing such clarification from the Contracting Officer.

Contractor personnel shall not at any time during the contract period be employees of the U.S. Government.

H.11 Removal of Contractor Personnel

It is understood that all personnel assigned by the Contractor to the performance of work hereunder shall be acceptable to the GPO in terms of personal and professional conduct. Any person in the Contractor’s organization, or in any Subcontractor’s organization, who is deemed by the Contracting Officer or the COR to conflict with the interest of the GPO, shall be immediately removed from this contract. The reason for removal shall be fully documented in writing by the Contracting Officer.

H.12 DISSEMINATION OF INFORMATION

There shall be no dissemination or publication, except within and between the Contractor and any Subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval of the Contracting Officer and COR. Language similar to this provision shall be included in all subcontracts to this contract. This provision includes news releases: blogs, posts, and published papers.

H.13 NOTIFICATION OF DEBARMENT/SUSPENSION STATUS

The Contractor shall provide written notice to the Contracting Officer within ten (10) calendar days of being suspended, debarred, or declared ineligible by any Department or other Federal Agency, or upon receipt of a notice of proposed debarment during the performance of this contract.

H.14 Warranty

Notwithstanding inspection and acceptance by the Government of the equipment furnished under this contract, or any provisions of this contract concerning the conclusiveness thereof, the Contractor warrants that for a period of one year all materials and supplies furnished under this contract will be free from defects in workmanship or material and will conform to the specifications and all other requirements of the contract, and that upon written notice from the Contracting Officer issued within the warranty period he shall promptly furnish all labor and material to replace or correct the defective equipment, all without cost to the Government. All transportation charges and responsibility for the equipment while in transit shall be borne by the Contractor.

Within 72 hours after receipt of notice from the Contracting Officer, the Contractor shall advise the Contracting Officer concerning the correction, replacement or disposition of the defective materials or supplies.

If the Contractor fails or refuses to correct or replace the nonconforming equipment within a period of 3 days from receipt of notice (or such longer period as the Contracting Officer may authorize in writing) the Contracting Officer may, by contract or otherwise, correct or replace them with similar equipment and charge the Contractor with all costs occasioned the Government thereby.

All labor and material furnished pursuant to this clause shall be subject to all of the provisions of this clause to the same extent as the material originally delivered.

The rights and remedies of the Government provided in this clause are in addition to a do not limit any rights afforded to the Government by any other clause of this contract.

Failure to agree upon any determination to be made under this clause shall be a dispute concerning a question of fact within the meaning of the "disputes" clause of this contract.

H.15 SAFEGUARDS AND INSURANCE AGAINST PRODUCT LOSS

(a) The Contractor must ensure there are appropriate safeguards against the loss of equipment procured pursuant to this contract while such products are in the Contractor’s custody, care, or control, including while the equipment are being warehoused or transported by a third party. This includes, but is not necessarily limited to, loss due to damage, leakage, and diversion.

(b) Except as otherwise approved by the Contracting Officer, the Contractor must maintain insurance coverage for product loss in an amount and on terms and conditions that will fully cover a potential equipment loss, with the exception of any losses that are incurred under the deductible provisions of the insurance in keeping with sound business practices.

(c) The Contractor must submit for the Contracting Officer’s written approval the insurance that is maintained by the Contractor in accordance with this provision and for which the Contractor seeks reimbursement.

(d) The Contracting Officer may waive or relax the requirement to obtain insurance, including in the event that, notwithstanding the Contractor’s best efforts, the Contractor is unable to obtain insurance required by this provision at a reasonable cost.

(e) The cost of insurance required by this provision is reimbursable in accordance with MMAR 31.205-19.

H.16 CONSENT TO SUBCONTRACTS

In accordance with Contract MMAR clause 52.244-2, Subcontracts, the Contracting Officer consents to award of subcontracts as proposed in the Contractor’s proposal, which resulted in the award of this Contract to the following firms for the products or services specified here:

Contractor Name Services to be Performed

TBD TDB

The Contractor must request Contracting Officer consent and submit the information required by the aforementioned clause for any subcontracts requiring consent not listed here. If the Contractor has an approved contracting system, they must follow MMAR 52.244-2 requirements for a Contractor with an approved contracting system subsequent to providing evidence of their approved contracting system to the Contracting Officer.

H.17 DISCLOSURE OF INFORMATION

(a) Contractors are reminded that information furnished under this solicitation may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business, or contain trade secrets, proprietary, or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when the U.S. Office of Personnel Management (OPM or The Government) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed to be releasable.

(…