04 - SOW - 402-22-755 Replace Laundry HVAC.pdf

VA Maine Healthcare System

1 VA Center 2/23/2023 Augusta, ME 04330

Scope of Work

402-22-755 Replace Laundry HVAC

Construction Contract

1. General Intent

The contractor shall provide Construction Management services to install a new code compliant HVAC system, construct a new Clean Linen room, and perform security upgrades in Laundry Building 212 at the VA Maine Health Care System (Togus) in accordance with design drawings and specifications.

2. Statement of Work:

This project includes all construction of for the installation new HVAC rooftop Air Handling Unit, not connected to the central chiller plant, and with humidity control capability as designed by the A/E. The building’s interior will receive new HVAC supply and return ductwork, supply diffusers and return grills all above a suspended ceiling system. The functionality of ceiling mounted track for movement of dirty laundry must remain in place. The AHU is mounted on dunnage. The dunnage is supported by four posts. The posts will be supported by caissons. Temporary openings will be penetrated on the existing slab for the caissons’ installation. The posts will be anchored to caisson sunder the first-floor slab with baseplates. The new Clean Linen Room (105) will be approximately 30’x20’ with (2) 8’x9’ coiling overhead doors and a 4’ swinging door. The existing exterior windows that will become part of the new

Clean Linen Room (noted on plans) will receive a new Safety and Security Window film to increase the protection level of the existing windows. New security cameras, motion sensors and door access controls will be installed IAW drawings provided by the A/E. Procurement and disposal of all materials is included in this contract. All required testing is to be completed as part of this contract.

- Construction is required to be phased such that the laundry building 212 will remain operational at all times.

- Construction is required to adhere to VA ICRA and PCRA requirements that have been established for this project. SOW Attachment 01,02

- Installation of all materials shall be done by a certified installers only; certification must be from all regulatory agencies as well as the manufacturer. All work under this contract is to be completed following all federal regulations and VA requirements for construction projects. This is to include site superintendent 30HR OSHA certifications, 10HR certification for all sub-contractors and the adherence to all local and federal building codes. The laundry building must remain operational for the duration of construction. Work is to be done during normal business hours of 7:00am – 3:30pm Monday thru Friday, however some work outside of normal business hours may be required. Requests to work outside of these hours must be approved at least two weeks ahead of time by the VA.

The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for design or construction of this project. The Contractor shall be solely responsible for the management, including all associated labor, equipment, materials, and inspection, to meet the requirements of this contract.

Total Period of Performance: Work shall be completed in 270 calendar days.

Contractor to meet all requirements put in place to protect health and safety:

1. COVID, Influenza and TB

- Requirements follow national VA guidelines for vaccination and testing.

- Attachment 04A – TB Testing requirements

- Attachment 04B – Seasonal flu vaccine…

- Attachment 04C – COVID vaccination requirements

2. Badging

- All contractors are required to obtain a VA issued badge prior to starting any work on station.

- Badging form (Attachment 05 – PIV Request Form) and directions for procuring one will be provided by the COR at the project kick-off meeting.

3. SUBMITTAL FORMATS: Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp) and Autodesk CAD (.dwg) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The contractor shall be responsible for providing:

Meeting/Conference Minutes

Meeting minutes for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

http://www.section508.gov/

Minimum meeting minutes requirements

• Project name, number, meeting host, Meeting Name

• Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings

• Participant list (Name, Title, Phone number (office and Mobile), Email, Attended Meeting (yes/no Check box)

• Meeting purpose, Roll call, COVID-19, and Additional Items

• Agenda items (Decisions, action items, and fixes or next steps)

• Next meeting date and time

• Detailed attachment list

Record Drawings

As-Built drawings shall be delivered to the VA within fifteen (15) calendar days after VA acceptance of the construction project. AutoCAD (.dwg) format.

6. CONTRACT OVERSIGHT: All contracts for this project shall be awarded by the Network Contracting

Office (NCO) 1; only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

NCO1 shall designate a Contracting Officer’s Representative (COR) to monitor and manage the contractor’s performance under the design and construction scopes of this contract. The COR shall be a representative of the VA Maine Health Care System Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

7. SOW and ATTACHMENTS:

The following list of documents are attached to this SOW for use and incorporation into the project documents:

▪ VA PCRA Attachment 01

▪ VA ICRA Attachment 02

▪ Togus Campus Map (See SOW Attachment 03)

▪ Seasonal influenza with vaccines (See SOW Attachment 04A)

▪ COVID vaccination requirements (See SOW Attachment 04B)

▪ PIV Request Form (See SOW Attachment 05)

▪ Sensitive Infrastructure Data Classification FOUO (See SOW Attachment 06)

▪ Local Permits (See SOW Attachment 07)

▪ Specifications (See SOW attachment 08A, 08B,08C)

▪ Drawings (See attachment 09)

▪ Narrative (See attachment 10)

▪ Laydown Area (See attachment 11)

▪ Prevention legionella disease and scald injury from water systems (See attachment 12)

End of SOW