04. SOR - CLDS SOUNDPROOF PODS.pdf

STATEMENT OF REQUIREMENTS

CLDS SOUNDPROOF PODS FOR DISTANCE LEARNING

Standalone Single-Occupancy Soundproof Workstation

1.0 PURPOSE

The Civilian Leadership Development School (CLDS), has a requirement to procure ten (10) Instructor Soundproof Pods to support digital curriculum delivery and live webinar hosting. The soundproof pods will function on a shared-use model, where units are not dedicated to individual faculty members but utilized on demand by instructors during scheduled virtual classes. Procurement of these commodities is essential for on-site mission readiness; without these pods, instructional staff must remain on telework/work-from-home status to satisfy acoustic privacy and background noise suppression standards necessary for effective online teaching.

2.0 DESCRIPTION OF ITEMS

The contractor-furnished units shall satisfy or exceed the following physical, acoustic, and electrical specifications:

Subsystem Technical Specification Requirement

External Dimensions 54 in (W) x 45 in (D) x 91 in (H)

Internal Dimensions 46 in (W) x 43 in (D) x 78 in (H)

Integrated Worksurface

Built-in stationary desk measuring 42 in (W) x 20 in (D) x 30 in (H); office chair not included

Acoustic Attenuation Multi-layer acoustic paneling with laboratory-rated sound insulation index of RW35dB (\±5dB)

Lighting Fixture Integrated 6500K / 36W energy-efficient dimmable LED overhead luminaire and natural daylight skylight

Ventilation System Active dual silent fan ventilation system coupled with a passive natural airflow vent

Electrical & Data Two (2) integrated AC standard power receptacles, USB-A and USB-C high-speed charging ports, and cable passthrough

Structural Material High-density engineered wood composite structure; total unit net weight of approximately

827.78 lbs

Architectural Aesthetics

Commercial white exterior finish with gray interior sound-dampening acoustic lining

Ingress / Egress Outswing self-closing door with an accessible low-profile threshold

Mobility & Leveling Heavy-duty smooth-rolling universal caster wheels with deployable fixed leveling support columns

3.0 CONTRACTOR REQUIREMENTS.

Security requirements. Access to government secure facilities will be given with escort by the government to complete necessary work in classified areas. Contractors will not be provided with keys or clearances, but will have access to areas by government personnel with government supervision.

Schedule. The overall schedule of the system installation must be coordinated and approved by CLDS.

Disposal of Materials and Clean-up. The contractor will be responsible for disposal of all waste materials and site cleanup at completion of the installation, to include patching any holes left from moving equipment.

System Warranty. All manufacturer warranties of hardware will apply. The contractor will provide warranty on installation of equipment for one year.

Technical Support. The contractor will provide user training, technical support, and system drawings.

Source Code. All system source code and uncompiled files must be provided at the completion of the installation and are the property of the government.

Unified Facilities Criteria (UFC) 3-600-1, Fire Protection Engineering For Facilities.

4-41 \5\PRIVACY PODS OR PRIVACY ENCLOSURES.

Privacy pods or privacy enclosures (pods) are freestanding enclosures and typically used as a lactation space, temporary private office, sound enclosure, counseling space, or similar use.

4-41.1 Sprinkler Protection.

Pods can be an obstruction to the water distribution rules for automatic sprinklers in the space or room they occupy. Pods must follow Table 4-5a.

TABLE 4-5a Pods Sprinkler Logic Table

INPUTS RESULTS

Pod Size*

Pod Ceiling

Room Sprinklers (external to Pod)

Sprinkler Required

In Pod

Modify Room Sprinklers

No Room Sprinkler

Modification

Small Open Obstructed X

Small Open Unobstructed X

Small Enclosed Obstructed X

Small Enclosed Unobstructed X

Large Open Obstructed X

Large Open Unobstructed X

Large Enclosed Obstructed X X

Large Enclosed Unobstructed X

* Small pod has a silhouette projected on the floor less than 25 ft2 (2.3 m2).

Large pod has a silhouette projected on the floor equal to or greater than 25 ft2 (2.3 m2).

4-41.1.1 Open-Grid Ceiling.

Open-grid ceiling is defined in NFPA 13. The open-grid ceiling must cover a minimum of 75% of the pod’s silhouette area to be considered as an open ceiling in Table 4-5a.

4-41.1.2. Grouping: Pods separated by less than 4 feet (1.2 m) are considered a group. The size of the group will be determined by the area of the pods, plus the area between the pods. A group of pods having a total area less than 75 ft2 (7.0 m2) will follow the requirements of Table 4-5a; otherwise, a sprinkler must be installed inside of each pod in that group.

4-41.2 Fire alarm.

Pods must meet the notification requirements, either audibility or visual, for a fire alarm system; otherwise, a visual notification appliance must be installed inside the pod.

4-41.3 Life Safety.

The location of pods, including door swing, must not impede or protrude into the required means of egress. /5/

[C] 4-41.3 Example: If a 72-inch (1.8 m) wide corridor has a required egress width of 44-inches (1.1 m) and a 24-inch (0.61 m) wide pod with a door that swings full 180 degrees is located in the corridor, there is no compromise of the means of egress; however, a 36-inch (0.91 m) wide pod, or a pod with a 90degree door swing would not be acceptable.

Attachment 1 – Security Requirements.

SECURITY REQUIREMENTS FOR

UNCLASSIFIED SERVICES ONLY

No CAC REQUIRED

1. Contractor Notification Responsibilities: The contractor shall notify the contracting officer representative within 30 days before on-base performance of the service. The notification shall include:

a. Name, address, and telephone number of contractor employees working on the contract.

b. The contract number and contracting agency.

c. The location(s) of service performance and future performance, if known.

d. The date service performance begins.

e. Any change to information previously provided under this paragraph.

2. Antiterrorism: The contractor, all employees and any subcontractors are required to obey all orders from Security Forces personnel and are subject to spot checks/inspections while on the installation. The contractor, all employees and any subcontractors must adhere to all security measures implemented by the installation as a result of directed Force Protection Condition (FPCON) measures, currently Maxwell AFB and Gunter Annex are in FPCON Bravo.

The contractor, all employees and any subcontractors are expected to report any suspicious activities to the Security Forces Squadron (334-953-7222). Suspicious activities can be defined as suspicious packages or items observed, personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or personnel asking a lot of questions about the installation.

The contractor, all employees and any subcontractors should be aware of the Emergency Mass Warning (EMW) notification system. In the event of an incident on the installation the EMW system may be activated, and all personnel must follow all directions given via this system. To familiarize personnel about antiterrorism, the contractor, all employees and any subcontractors are highly encouraged to complete Antiterrorism Level 1 training. Antiterrorism Level 1 training can be completed at the following link:

https://jkodirect.jten.mil/pdf/atl1/launch.html If there are any questions or concerns regarding antiterrorism matters regarding Maxwell AFB or Gunter Annex contact the Installation Antiterrorism Program Manager at 334-953-9057.

https://jkodirect.jten.mil/pdf/atl1/launch.html

3. Installation Access Requirements: The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the Contracting Officer Representative (COR) listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign a request for base identification credentials or vehicle passes.

The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

During performance of the service, the contractor shall be responsible for obtaining the required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

Failure to comply with these requirements may result in the withholding of final payment.

Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 (Congressman Dickinson Drive) only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

4. REAL ID Act: All Maxwell Air Force Base and Gunter Annex visitors must present a REAL ID-compliant credential to be issued a pass.

REAL ID-compliant cards have a star marking ⭐️on the upper portion of the card. If the card does not have a star marking, it is not REAL ID-compliant and won’t be accepted as proof of identity to board commercial aircraft or access military installations like Maxwell or Gunter.

Those without a REAL ID-compliant driver’s license may also use a U.S. passport or passport card, a Transportation Worker Identification Card (TWIC), a Veteran Health Identification Card (VHIC), or a combination of the following documents to be issued a pass:

• An original or certified true copy of a birth certificate with a raised seal

• A social security card

• A driver’s license issued by a state, territory, or the District of Columbia that is not REAL ID-compliant.

All three documents must reflect the same name (or a documented former name through legal name change documents such as a court order, marriage certificate, or divorce decree).

More information about accessing Maxwell can be found here: https://www.maxwell.af.mil/About- Us/Fact-Sheets/Display/Article/4024201/base-access-information/

5. Controlled/Restricted Areas: If work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DoDM5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

If unescorted access is not authorized and the contractor requires access to controlled/restricted areas, they must be escorted by appropriately cleared government personnel at all times.

If work is required in a classified environment, the area must be sanitized, and the contractor will be escorted at all times by appropriately cleared government personnel.

6. Reporting Requirements: The contractor shall comply with DAFI 71-101, Volume-1, Criminal Investigations, and AFI 71-101, Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

7. Traffic Laws: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

8. Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband.

Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

9. Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

10. Wireless Electronic Devices: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

11. Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under applicable federal laws.

12. Illegal Weapons. The weapons below are considered illegal, unless specifically authorized by competent authority and are prohibited on Maxwell AFB/Gunter Annex.

Violations may result in criminal prosecution under applicable federal laws.

a. Switchblade knives or knives with any type of automatic blade release.

b. An incendiary/explosive weapon (e.g., grenades, flash bangs).

c. Fireworks

d. Homemade mortars, aka "tennis ball launchers" or similar devices.