04. PWS Final.pdf

Performance Work Statement (PWS)

Pearl Harbor Naval Shipyard

And Intermediate Maintenance Facility

Precision Surfacing Solutions

Barnes Horizontal Honing Machine Model HH-25

Preventive Maintenance Inspection and Remedial Services

1. BACKGROUND:

1.1. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a

US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US Naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels, and shore based activities in the Pacific.

2. OBJECTIVE & SCOPE:

2.1. The Contractor shall perform on-site, annual preventive maintenance, repair, calibration, and remedial services, to include an inspection report of work performed on one (1)

Barnes Horizontal Honing Machine Model HH-25. All services shall be performed by

Manufacturer Trained and Certified Technician(s).

Alpha # Manufacturer Model Serial no Location eFEM asset #

MOR Precision Surfacing Solutions HH-25 ZP-11117 B-67 3225370439

3. PERFORMANCE REQUIREMENTS:

3.1. Preventive Maintenance (PM): The Contractor shall provide all management, parts, labor, tools, materials, supplies, equipment and transportation required to conduct on-site, preventive maintenance service for one (1) Barnes Honer Model HH-25, in accordance with the Original Equipment Manufacturer (OEM) most current guidelines.

The Contractor shall only authorize a U.S. citizen, OEM trained technician, not a sub-contract technician. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware and software to ensure no loss of data. All software upgrades, if required, shall be provided to include applicable software licensing agreements. The Contractor shall notify the government Contracting Officer

Representative (COR) and Technical Point of Contact (TPOC) if any equipment covered under this contract cannot be restored to operational status within the contract period.

3.1.1. The Contractor shall provide one routine on-site preventive maintenance service, within the period of performance. The PM visit shall be scheduled with

Shop 31 Supervisor, through the COR or TPOC assigned in the contract to avoid disruption to shop operations schedule.

3.1.2. Preventive Maintenance Parts: Parts that are replaced during preventive maintenance service are included at no additional cost to the government.

Materials used shall be new and not refurbished or reconditioned materials.

3.2. Remedial Repairs: Remedial repairs are the additional repair required that is not part of the preventive maintenance service but needed to keep the equipment in operation.

Remedial service repair identified during preventive maintenance shall be completed during the on-site PM visit or within the period of performance. The remedial repairs made to the equipment must either meet or exceed the original equipment manufacturers specifications and standards. The contractor is required to provide a written estimate of the cost (time, labor & materials) of the additional work to the COR and TPOC prior to the commencement of work. The quote shall include the following as a minimum:

number of hours required, parts and materials cost, labor cost, any additional cost and total cost. The COR shall evaluate the written estimate and provide the recommendation to the KO. Upon approval, an in-scope contract modification will be issued under a new

CLIN.

3.3. Remedial Repair Parts: Replacement parts supplied shall be new and not refurbished or reconditioned materials. Parts that are replaced as part of the remedial repair is to be issued on a separate purchase order and approved by the government. Materials supplied shall be new and not refurbished or reconditioned materials.

3.3.1. Contractor shall transfer used parts and materials, to PHNSY & IMF for proper disposal.

3.3.2. Hazardous Waste and scrap metals shall be transferred to PHNSY & IMF. For specific guidelines, and procedures governing the use and disposal of hazardous material or waste, direct all questions to the government.

3.4. Reports: The Contractor shall provide an inspection report no later than one (1) week after completion of the service. The report shall detail the nature of the work performed, problems identified during preventive maintenance, remedial repair actions, parts or materials replaced, to include part number and prices, any upgrades or modifications, and an assessment of the overall condition of the equipment. The report shall include the name of the technician, date the service was performed, identification and location of the equipment. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report to include the equipment identification, description of the repair needed, the time and costs to accomplish the work.

3.5. Workmanship: The Contractor shall ensure that all work performed is done by a factory trained and authorized service technician and shall provide a 1-year warranty on the work performed. The warranty shall begin when all work is completed.

3.6. Contractor Travel: The Contractor shall be authorized travel expenses consistent with the substantive provisions of the Department of Defense Joint Travel Regulation (JTR) and

Federal Acquisition Regulations (FAR) 31.204-46. Travel receipts shall be provided upon request.

3.7. Service Delivery Summary:

Performance Requirement PWS Paragraph Performance Threshold

1. Conduct on-site inspection and preventive maintenance service.

3.1. 100% delivery and compliance

2. Provide one routine, on-site preventive maintenance service.

3.1.1 100% delivery and compliance

3. Preventive Maintenance Parts. 3.1.2. 100% delivery and compliance

4. Provide remedial repairs. 3.2 100% delivery and compliance

5. Provide report 3.2. 100% delivery and compliance

6. Remedial repair parts 3.3. 100% delivery and compliance

7. Removal and disposal of replacement parts and materials.

3.3.1. 100% delivery and compliance

8. Transfer hazardous waste and scrap metals to PHNSY & IMF.

3.3.2. 100% delivery and compliance

4. QUALITY ASSURANCE:

4.1. The Contractor shall be responsible for maintaining and implementing a Quality Control

Plan (QCP), to ensure that the work performed meets or exceeds the requirement of this

PWS, and results in the prevention of potential and correction of actual problems. The

QCP shall address what will be reviewed and shall outline any remedial actions warranted by the review. The QCP shall be implemented upon contract performance.

4.2. The Contractor shall maintain records of reviews and actions taken per the QCP, and shall make such records available to the government upon request.

5. GOVERNMENT FURNISHED MATERIALS AND SERVICES:

5.1. The Government will provide all the required amount of electricity needed to perform the preventive maintenance service, tooling and testing of the equipment.

5.2. Removal and disposal of hazardous waste and scrap metals, to include used lubricants, coolants, and cleaning solutions generated from the service of the equipment.

5.3. No other property, utilities, or services will be provided.

6. CONTRACTOR QUALIFICATIONS:

6.1. The Contractor shall be an authorized service provider by the Original Equipment

Manufacturer (OEM). The Contractor shall provide trained, certified technician, not a sub-contract technician, to perform on-site, preventive maintenance, repair, calibration, and remedial services.

6.2. In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to U.S. citizens and U.S.

nationals only. The Contractor shall provide proof of this requirement upon request by the government.

6.3. Contractor personnel shall clearly identify themselves as a Contractor (e.g. company shirt, pin, visible company identification, in a visible location on the front exterior clothing and above the waist except when safety or health reasons prevent such placement) as to who the person is. Identification badges shall be worn at all times when travelling to work site and while performing work.

7. SECURITY REQUIREMENTS:

7.1 Prior to the start of work, the contractor shall provide the COR (on company letterhead) a request for access to PHNSY & IMF and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file if required for examination.

7.2 The contractor shall pass a background check to gain access into PHNSY & IMF.

The contractor’s employees must be U.S. Citizens and registered with the Defense

Biometric Identification System (DBIDS). The contractor shall coordinate with the

TPOC or COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract. Contractor will coordinate with building 3455 Pass Office or government designee in the completion of current form

SECNAV 5512/1.

7.3 Contractor personnel must meet the requirements for a “green” unescorted badge for access to areas requiring services related to this contract. Contractor will coordinate with

PHNSY Security Office or government designee at building 207 in the completion of

Visit Request for Pearl Harbor Naval Shipyard current form PH-SYD 5512/28.

7.4 Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor shall comply with

Security requirements specified in Appendix III and brief their personnel to ensure compliance. Non-compliance with applicable items in Appendix III is a material violation of the contract.

7.5 Should contractor personnel receive or suspect they have learned classified information beyond their level of clearance, the contractor shall identify and immediately report suspicions to the COR.

7.6 Photography and photographic equipment are prohibited at PHNSY & IMF. This includes personal cell phones with camera features. The Contractor is advised that written requests concerning justification and details shall be submitted to the Security Office (Code

1125) via the POC for approval.

8. CONTRACTOR PERSONNEL:

8.1 The Contractor shall furnish sufficient personnel to perform all work within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2) (A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2) (B), inherently governmental functions include management of Governmental programs requiring value judgements, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include. (i) Gathering information for providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.

8.2 Contractor personnel shall not establish an employee-employer relationship with

Government personnel under this contract.

8.3 Contractor shall not provide personal services.

8.4 Contractor personnel will make clear to all individuals they engage with that they are

Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employers of the Contractor. Contractor personnel must be clearly identified (i.e., company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.5 Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non-

Government personnel, including a foreign official, which commits the expenditure of

U.S. Government resources.

9. HOURS OF OPERATION:

9.1 Normal business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays. Any work beyond normal business hours, the Contractor must request authorization from the POC before performing work.

9.2 No work on Federal Holidays. If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following

Monday.

10. PERIOD OF PERFORMANCE:

10.1 The POP shall be one Base Year of 12 Months and four 12-month option years. Exact

POP dates will be reflected in the contract.

11. PLACE OF PERFORMANCE:

11.1. All work will be performed at Pearl Harbor Naval Shipyard & IMF, Honolulu, Hawaii.

12. OPERATIONS SECURITY (OPSEC) REQUIREMENTS

12.1 The Contractor and its personnel should realize that disclosure or compromise of CI to unauthorized persons, whether willfully or through gross negligence, carelessness, or indiscretion, may warrant action to remove the individual assigned or to terminate contract.

Furthermore, such conduct may be cause for criminal prosecution and imposition of criminal and civil penalties.

12.2 Protect Controlled Unclassified Information (CUI): Unclassified information requiring safeguarding and dissemination controls, consistent with applicable law, regulation, or government-wide policy. Any attempt by unauthorized third parties to solicit, obtain, photograph or record incidents of loss or compromise of CUI or other pertinent sensitive information related to this contract shall be immediately reported to the organization’s

Command Security Manager.

13. ATTACHMENTS: APPENDICES

APPENDIX I Safety and Health Work Practices for Contractors Working With Pearl Harbor

Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) (8 July

2021)

APPENDIX II Environmental Protection Guidelines for Contractors on Facilities Projects at

Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (Revised

October 16, 2019)

APPENDIX III Contractor Security Requirements for PHNSY & IMF’s Controlled Industrial

Area, Controlled Nuclear Information Areas, Nuclear Work Areas and /or Other

Sensitive Areas, (revised June 2021)

ATTACHMENT I Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility

Operations Security (OPSEC) Contract Requirements Operations Security

(OPSEC) Standard Contract Language