04 BID-D Police Department Interior Partition Project JB 319 As Posted.pdf

TOWN OF COLONIE: POLICE DEPT.

2025 INTERIOR PARTITIONS AT POLICE DEPT. JB319

534 New Loudon Road Latham, NY 12110

OCTOBER

04 BID-D Police Department Interior Partition Project JB 319 As Posted.docx

TOWN OF COLONIE

The Police Department

2025 Police Department Interior Partition Project JB319

ALL BIDDERS TAKE NOTE!

All bids being delivered in person to the Office of Purchasing at Memorial Town Hall must be delivered to the north entrance.

A doorbell has been provided to gain entry.

Notice Regarding Bid Submission:

Bids shall be submitted at the time and place indicated in the Notice to Bidders and shall be enclosed in an opaque, sealed envelope. The opaque envelope shall be marked on the outside with the project title and name and address of the bidder. The submission shall consist of the completed pages of this document marked “TO BE SUBMITTED” and any other required documents. The submission shall also include, if required in the Notice to Bidders, the bid security. If the bid is sent through the mail or other physical delivery system, the sealed envelope containing the bid shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face thereof AND the outer envelope shall be marked on the outside with the project title and name and address of the bidder.

Submission Deadline: November 13, 2025 10:00 AM

Office of Purchasing General Services Department

Town of Colonie Memorial Town Hall

534 New Loudon Road Latham, NY 12110

Please Note: The Town will host a meeting for all potential Bidders at 12:30 p.m. on Tuesday October 28, 2025. Attendance at this meeting is mandatory for Bidders, and a Bid from a bidder who did not attend this meeting will not be accepted by the Town. The meeting will take place at the Town of Colonie Public Safety Center at 312

Wolf Road, Latham, NY 12110. Attendees will be given opportunities to make investigations and pose questions about the project. Please indicate your intention to attend the meeting by email to bellesd@colonie.org before 4:00 p.m. on October 26, 2025.

Contents

BID INFORMATION AND INSTRUCTIONS

Project Identification, Submission Deadline, and Project Duration and Bonding Defined Terms Intent of Solicitation Solicitation Distribution Qualification of Bidder Examination of Bidding Documents and Site Visit Addenda and Interpretations Contract Time Discussed Liquidated Damages Substitute Items - Equals Subcontractors, Etc Bid Form Discussed Bid Proposal Discussed Copies of Solicitation Documents Marking of Submission NYSDOL Contractor Registration Requirement Disqualification Modification and Withdrawal of Bids Bids to Remain Open Award and Rejection of Bid/Contract Assignment Non-Appropriation Clause Indemnification Town Insurance Delivery Dates Payment Standard Title VI/Non-Discrimination Signing of Contract Sales Taxes Laws and Regulations Minimum Wages, Fringe Benefits and Non-Discrimination in Employment Non-Collusive Bidding and Iranian Energy Sector Divestment Certificates Discussed Escalation of Cost Insurance Requirements When Services Provided

SUBMISSION DOCUMENTS

Bid Form Bid Proposal Non-Collusive Bidding Certification Iranian Energy Sector Divestment Vendor Responsibility and Bidder’s Qualification Questionnaires Acknowledgement Of Bidder

SAMPLE CONTRACT FORM

ARTICLE I – CONTRACT DOCUMENTS

ARTICLE II - WORK

ARTICLE III - CONTRACT TIME

ARTICLE IV - CONTRACT PRICE

ARTICLE V - PAYMENT PROCEDURES

ARTICLE VI - OWNER'S OBLIGATIONS

ARTICLE VII - CONTRACTOR'S OBLIGATIONS

ARTICLE VIII - ASSIGNMENT

ARTICLE IX - WORK AND PRODUCTION SCHEDULE

ARTICLE X - SUPERVISION AND INSPECTION

ARTICLE XI - DELAYS

ARTICLE XII - CONTRACTOR'S WARRANTIES

ARTICLE XIII - TERMINATION

ARTICLE XIV - INSURANCE AND SECURITY PROVISIONS

ARTICLE XV - INDEMNIFICATION

ARTICLE XVI - INDEPENDENT CONTRACTOR

ARTICLE XVII - AMENDMENTS

ARTICLE XVIII – WORKERS’ COMPENSATION

ARTICLE XIX - PROPERTY DAMAGE

ARTICLE XX – APPRENTICESHIP PROGRAM

ARTICLE XXI - MISCELLANEOUS PROVISIONS

SPECIFICATIONS

SCHEDULE A - Provisions Required by Law

Provision Required by Law Deemed Inserted Funds Received by Contractor Constitute Trust Funds Foreign Contractors Payment By Owner to Contractor Workers’ Compensation Non-Discrimination In Employment Subsurface Structures and All Utilities Exemption From Sales and Local Taxes Prevailing Wage Rates and Supplements

Page 1 Opening: November 13, 2025 10:00 AM

The Department of Public Works

BID INFORMATION AND INSTRUCTIONS

Project Identification, Submission Deadline, and Project Duration and Bonding

Project Title: 2025 Interior Partitions at Colonie PD JB319

Project Common Name: 2025 Interior Partitions at Colonie PD

Department Issuing: The Department of Public Works

Submission Deadline: November 13, 2025 at 10:00AM (local time)

PRC #: 2025012631

Award Basis: Grand Total Amount Bid

Initial Contract End : May 1, 2026

Renewal Options: none

Defined Terms As used in this bid, the below-listed terms have the ascribed meaning:

Term Definition

Grand Total Amount Bid:

the amount that the Town intends to utilize to compare the pricing on the various Bids received for the purpose of making an award for the solicitation, or awards for the various parts and/or categories of the solicitation.

Bidder: any individual or legal entity that submits a Bid.

Bidnet: the Empire State Purchasing Group's Regional Bid Notification System: bidnetdirect.com/new-york.

Business Day:

any day that the Town’s Purchasing Department is open to conduct business during normal business hours.

Contract: the agreement the Successful Bidder enters with the Town once the Town awards and relies on the Bid.

Contractor:

refers to the Successful Bidder after it has entered a Contract with the Town to perform the anticipated work.

Page 2 Opening: November 13, 2025 10:00 AM

Intent of Solicitation With this ITB, the Town is requesting bids from qualified, responsive, and responsible bidders to reconfigure interior partitions at its Police Department.

Solicitation Distribution The Town officially distributes its solicitation documents from its Office of Purchasing and through Bidnet. Copies of solicitation documents obtained from any other source are not considered official copies. Only those vendors who obtain solicitation documents from either the Office of Purchasing or Bidnet are guaranteed to receive addendum information, if such information is issued. If you have obtained this document from a source other than the Town’s Office of Purchasing or Bidnet, the Town recommends that you obtain an official copy.

Qualification of Bidder

Each Bidder shall submit a completed version of the Bidder Qualification Questionnaire as part of its Bid. Each bid must contain evidence of the Bidder’s qualification to do business in New York State or a covenant to obtain such qualification prior to award of the Contract.

The Town may make such investigations, as it deems advisable to determine the ability of the Bidder to supply the goods bid and/or perform the work. The Bidder shall furnish to the Town, within five days of the Town’s request, all requested information, and data. The Town reserves the right to reject any Bid, if the

Bid:

an offer to furnish materials, supplies, services, and/or equipment in accordance with the terms of this document.

Bid Proposal: the form on which the Bidder submits its offer, see Bid Proposal Instructions below.

Owner: The Town of Colonie, Albany County, New York

ITB: this request for bid document.

NTB: the separately published Notice to Bidders for this project.

Specifications:

the detailed description of requirements, materials, supplies, services, and/or equipment found in the Specifications section of this ITB.

Successful Bidder:

the lowest, qualified, responsive, and responsible Bidder or Bidders to whom the Town (based on Town's evaluation as hereinafter provided) makes an award.

NYSDOL: the New York State Department of Labor Town: the Town of Colonie, Albany County, New York State.

Page 3 Opening: November 13, 2025 10:00 AM evidence submitted by, or investigation of, the Bidder fails to satisfy the Town that the Bidder is properly qualified to supply the goods and/or carry out the obligations contemplated in this ITB.

Examination of Bidding Documents and Site Visit The Town will host a meeting for all potential Bidders at 12:30 p.m. on Tuesday

October 28, 2025. Attendance at this meeting is mandatory for Bidders, and a Bid from a bidder who did not attend this meeting will not be accepted by the Town. The meeting will take place at the Town of Colonie Public Safety Center at 312 Wolf Road, Latham, NY 12110. Attendees will be given opportunities to make investigations and pose questions about the project. Please indicate your intention to attend the meeting by email to bellesd@colonie.org before 4:00 p.m.

on October 26, 2025.

The lands upon which the work is to be performed, rights-of-way for access thereto, and other lands designated for use by the Bidder in performing the work are identified in the Specifications.

The submission of a Bid will constitute an incontrovertible representation by the Bidder that it has complied with every requirement discussed above and that the ITB is sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.

Addenda and Interpretations All questions about the meaning or intent of this ITB shall be submitted to the

Town in writing via email to purchasing@colonie.org. To be given consideration, such email(s) must be received at least five business days prior to the date fixed for the opening of Bids. When appropriate, the Town will issue a reply by addendum to this ITB. Each such addendum will be distributed via either U.S.

Mail or by e-mail to known prospective Bidder (at the respective addresses furnished for such purposes) not later than two days prior to the date fixed for the opening of bids. If the Town has made this ITB available for download from Bidnet, addenda shall also be made available for download on such web site.

Failure of any Bidder to receive an addendum, to timely submit to the Town an executed copy of an addendum, or to acknowledge the receipt of an addendum, shall not relieve such Bidder from any obligation under its Bid as submitted.

All issued addenda shall become part of the ITB documents.

Only questions answered by a formal written addendum will be binding on the

Town. Oral and other interpretations or clarifications will be without legal effect.

Contract Time Discussed The number of days within which, or the date by which, the work is to be undertaken/completed will be set forth in the Contract that the Successful Bidder will enter with the Town, see the sample contract included below. It is intended that the

Page 4 Opening: November 13, 2025 10:00 AM initial term of the contract between the Town and the Successful Bidder will commence on or about February 1, 2026 and terminate on or about May 1, 2026.

Liquidated Damages Provisions for liquidated damages, if any, will be set forth in the Contract.

Substitute Items - Equals Whenever a manufacturer’s name brand is listed in the Bid Proposal to indicate a minimum requirement, bidding may be on the brand-named item or an “equal”. A Bidder that it wishes to bid an “equal” shall furnish the specifications of the would-be equal item and fully explain its argument for equivalency. The Bidder should do so in a supplemental letter included with its submission. The Town shall give full consideration to the suggested “equal” and shall have the discretion to accept the “equal”, if the Town determines it would be in its best interest to do so.

In the event of any claim by an unsuccessful Bidder concerning or related to the issue of an “equal”, the Successful Bidder agrees, at its cost and expense, to defend such claim or claims and agrees to hold the Town free and harmless from any and all claims for loss or damage arising out of the transaction contemplated by this solicitation.

Subcontractors, Etc.

A subcontractor listing must be included with your Bid. Bidder must provide details regarding their intended subcontractors in response to question five of the Bidder’s Qualification Questionnaire. After the Notice of Award, the Successful Bidder may only subcontract other portions of the work with the Town's written consent.

Bidder After the Contract is signed, the Successful Bidder may only subcontract other portions of the work with the Town's written consent.

No Bidder shall be required to engage any subcontractor, other person, or organization against whom it has reasonable objection.

All subcontractors must follow the requirements stated in this solicitation as though they were the Successful Bidder.

Bid Form Discussed

The to-be-completed-and-submitted Bid Form follows; additional copies may be obtained from Town.

The Bid Form must be completed in ink, by typewriter or similar.

A Bid submitted by a corporation must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the secretary or an assistant secretary must affix the corporate seal. The corporate address and state of incorporation shall be shown below the signature.

A Bid submitted by partnership must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

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A Bid submitted by a limited liability company must be executed in the company’s name and signed by a member, whose title must appear under the signature and the official address of the company must be shown below the signature.

All names must be typed or printed below the signature.

The Bid should contain an acknowledgment of receipt of all addenda (the numbers of which shall be filled in on the Bid Form).

The Bid should contain the mailing and email address to which communications to the Bidder are to be directed.

Bid Proposal Discussed

The to-be-completed-and-submitted Bid Proposal form is part of this document.

The Bid Proposal form should be completed in ink, by typewriter or similar.

The Grand Total Amount Bid should be stated in numerals and in words. In case of a conflict between the two, words will take precedence.

Copies of Solicitation Documents

A complete set of the solicitation documents may be obtained or examined at the Office of Purchasing, Colonie Memorial Town Hall, 534 New Loudon Road, Latham, NY 12110. A complete set of the solicitation documents may also be available for download from Bidnet.

A complete set of the solicitation documents shall be used in preparing a submission and shall be submitted as a Bid. The Town does not assume any responsibility for errors or misinterpretations resulting from the use of an incomplete set of solicitation documents.

The Town in making copies of solicitation documents available on the above terms, does so only for the purpose of obtaining Bids for the work; the Town does not confer a license or grant to anyone to apply the solicitation documents for any other use.

Marking of Submission Bids shall be submitted at the time and place indicated in the Notice to Bidders and shall be enclosed in an opaque, sealed envelope. The opaque envelope shall be marked on the outside with the project title and name and address of the bidder. The submission shall consist of the completed pages of this document marked “TO BE SUBMITTED” and any other required documents. The submission shall also include, if required in the Notice to Bidders, the bid security. If the bid is sent through the mail or other physical delivery system, the sealed envelope containing the bid shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face thereof AND the

Page 6 Opening: November 13, 2025 10:00 AM outer envelope shall be marked on the outside with the project title and name and address of the bidder.

NYSDOL Contractor Registration Requirement Pursuant to New York State Labor Law § 220-i, all contractors and subcontractors performing construction, reconstruction, demolition, or repair work on a public work project are required to register with the NYSDOL.

Bidders must register with the NYSDOL before submitting a Bid for this project.

Each Bidder must include with its submission a copy a valid, current NYSDOL

Certificate of Registration.

A Bidder‘s failure to provide a copy of a current, valid NYSDOL Certificate of

Registration with its Bid submission may result in the Town rejecting the Bidder‘s Bidder.

The Successful Bidder will be responsible for ensuring that each of its subcontractors are registered with the NYSDOL prior to that subcontractor performing any work.

Disqualification The Town reserves the right to refuse to issue a set of solicitation documents to a prospective Bidder should such Bidder:

Fail to comply with any pre-qualification regulations of the Town, if such regulations are cited or otherwise referenced as a requirement for bidding;

Have failed to pay, or satisfactorily settle, all bills due for labor and/or materials on a previous contract with the Town;

Have defaulted under a previous contract with the Town;

Have made slow, incomplete, or otherwise unsatisfactory deliveries of supplies or services to the Town under a previous contract with the Town; and/or.

Have performed unsatisfactory work on a previous project with the Town.

Modification and Withdrawal of Bids A Bid may be modified or withdrawn by an appropriate document duly executed

(in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

If, within 72 hours after its Bid is opened, a Bidder files a duly signed written notice with the Town and promptly thereafter demonstrates to the reasonable satisfaction of the Town that there was a material and substantial mistake of the type described in N.Y. Gen. Mun. Law §103 [11], the Bidder may withdraw its Bid and its bid security, if any, will be returned.

Bids to Remain Open All Bids shall remain open for 45 days after the bid submission deadline, but the Town may, in its discretion, release any Bid and return any bid security prior to that date.

Award and Rejection of Bid/Contract

The Town reserves the right: to reject any and all Bids, to waive any and all informalities, to negotiate contract terms with the Successful Bidder, and to

Page 7 Opening: November 13, 2025 10:00 AM disregard all nonconforming, non-responsive, or conditional bids. Discrepancies between an indicated sum of any set of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of words.

For solicitations where the Town has estimated its purchase quantity for an item for which it is soliciting bids, the Town reserves the right to determine the low bid by considering alternate Town’s purchase quantities.

In the case of a solicitation for bids to be awarded based on the Grand Total Amount Bid, the Town reserves the right to eliminate one or more items from the calculation of the Grand Total Amount Bid when one or more Bidders have indicated that the manufacturer of the item is no longer producing it or that the item is otherwise unavailable, and after investigation, the Town concludes that this is likely the case.

In the case of a solicitation that includes additional pricing requests or options, should the Town determine that it wishes to have the work described in the additional pricing request(s) or option(s) performed, the Town reserves the right to make its award based on the grand total amount bid (or base bid) increased by the amount bid for such additional price request or optional pricing.

A Bid may be rejected if the Town considers it to be irregular. Bids shall be considered irregular for the following reasons:

o If the Bid is on a form other than that issued by the Town, or, if text of the Bid Form and/or Bid Proposal as issued is altered, or, if any part of the Bid Form and/or Bid Proposal is detached.

o If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind which make the Bid incomplete, indefinite, or otherwise ambiguous.

o If the Bid is not accompanied by the specified bid security, if required.

A Bidder’s Bid will be rejected, if the Town required that the Bidder attend one or more pre-bid meetings and/or site tours and the Bidder failed to do so.

When evaluating Bids, the Town shall consider the qualifications of the Bidders, whether the Bids comply with the prescribed requirements, and include alternates and unit prices, if requested in the Bid document. It is the Town's intent to accept alternates (if any are accepted) in the order in which they are listed in the Bid Proposal, nonetheless the Town reserves the right to accept them in any order or combination.

When evaluating Bids, the Town may consider operating costs, maintenance considerations, performance data, and guarantees on materials and equipment.

When evaluating Bids, the Town may consider the Bidder imposed minimum order and delivery requirements, the reasonableness of a Bidder‘s proposed delivery time, and the reasonableness of the period before a Bidder will be able to complete the required services.

In an instance where the amount bid by the Bidder to whom the Town would otherwise make its award exceeds the amount of funds the Town has appropriated and/or budgeted for the matter, the Town may reject all bids.

The Town may conduct such investigations as it deems necessary to assist in the evaluation of a Bid and to determine the responsibility of the Bidder, i.e., to

Page 8 Opening: November 13, 2025 10:00 AM determine the Bidder’s accountability, reliability, skill, sufficiency of capital resources or liquid assets, judgment, and integrity. Such investigation may include investigation of the responsibility (financial and otherwise), qualifications, and abilities of a Bidder, a Bidder’s proposed subcontractors and other persons and entities. The Town may do so to evaluate the Bidder’s responsibility and ability to complete the work, and/or provide the goods or services, described in this ITB and the Contract to the Town's satisfaction within the prescribed time.

The Town, when determining the responsibility of the Bidder, may consider financial information relative to the Bidder, past performance of the Bidder, information relative to the Bidder’s experience, reliability, business operation capacity and competence; the Bidder’s past or present criminal involvement or corrupt conduct including whether there are pending criminal investigations of or indictments against the Bidder; the Bidder’s lack of candor, misrepresentations, concealments, or failure to disclose information necessary for the determination or responsibility; and the Bidder’s willful violations of the prevailing wage provisions of N.Y. Labor Law. The Town reserves the right to reject the bid of any Bidder who does not pass any such evaluation to the Town's satisfaction.

A Bid may be rejected from a Bidders who has (a) previously failed to complete a contract with the Town within the time required or (b) previously performed work for the Town in an unsatisfactory manner.

A Bid may be rejected if the Bidder cannot demonstrate to the Town’s satisfaction that it has the necessary financial resources, permit(s), license(s), labor force, skill, ability, plant, and equipment to supply the goods and/or to commence the work at the time prescribed and thereafter to prosecute and complete the work at the pace or within the time specified.

A Bid may be rejected if the Bidder is already obligated to perform other work which would delay the commencement, prosecution, or completion of the work detailed in this ITB.

In an instance where two or more Bidders (who the Town determines to be responsive and responsible) submit Bids that are identical in price, are otherwise indistinguishable as far as the best interest of the Town is concerned, are the low bid amount, and otherwise meet all the requirements and criteria set forth in this document, the Purchasing and General Service Director (or his or her designee) shall break the tie by conducting a drawing to determine the bid awardee (i.e., the Successful Bidder). If the drawing is to break a tie between two Bidders, then a coin toss may be held. If the drawing is to break a tie among more than two Bidders, then the selection may be determined by drawing a Bidder’s name out of a hat.

If a contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation by the Town indicates to the Town that the award will be in the best interests of the Town.

If a contract is to be awarded, the Town will give the Successful Bidder a Notice of Award within 90 days after the day of the bid opening.

Page 9 Opening: November 13, 2025 10:00 AM

Assignment There shall be no assignment of this bid and any resulting agreement per N.Y. Gen.

Mun. Law §109 without prior written consent of the Town. If any Successful Bidder, to whom any contract is let, granted, or awarded, shall, without the previous written consent of the Town, assign, transfer, convey, sublet, or otherwise dispose of such contract, or its right, title or interest therein, or its power to execute such contract, to any other person or corporation, the Town may revoke and annul such contract. If the Town does so revoke and annul, it shall be relieved and discharged from any and all liability and obligations growing out of such contract to such Successful Bidder, and to the person or corporation to which such contract shall have been assigned, transferred, conveyed, sublet or otherwise disposed of, and such Successful Bidder, and the Successful Bidder’s assignees, transferees or sublessees shall forfeit and lose all moneys, theretofore earned under such contract, except so must as may be required to pay its employees.

Non-Appropriation Clause Notwithstanding anything contained in this ITB to the contrary, the Town shall not be deemed in default under the Bid/Contract in the event that insufficient funds are appropriated and/or budgeted for, or are otherwise available, to implement the ITB. The Town will immediately notify the Successful Bidder of such occurrence and the Bid shall terminate on the last day of the fiscal period for which appropriations were received as to the portions of expenditures herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available.

Indemnification A. To the fullest extent permitted by law, the Successful Bidder shall indemnify and hold harmless the Town and its agents and employees from and against all claims, damages, losses, and expenses including but not limited to attorneys' fees arising out or of resulting from the performance of the work, provided that any such claim damage, loss, or expense: (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and, (2) is caused in whole or in part by any negligent act or omission of the Successful Bidder, any subcontractor of the Successful Bidder, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder.

B. In any and all claims against the Town, or any of its agents or employees, by any employee of the Successful Bidder, any subcontractor of the Successful Bidder, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Successful Bidder, or any subcontractor of the Successful Bidder under workers' or workmen's compensation acts, disability benefits acts, or other employee benefit acts.

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Town Insurance Bidders must accept that the Town is self-insured for general liability.

Delivery Dates For all Bids and purchase orders with a specified delivery date and/or delivery time included, time is of the essence for such deliveries.

Payment Prior to payment, the items furnished and/or work performed will be inspected by the Town to determine their conformity to specifications. No payment shall be made for items not meeting specifications. Payment shall be made upon the submission of a completed invoice. Except for a drop shipment from the manufacturer or similar for which the drop-ship freight charge has been pre-approved by the Town, all prices bid shall include freight and shall be quoted F.O.B. destination.

Standard Title VI/Non-Discrimination The Town, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §2000d et seq.) and the interpretive regulations, hereby notifies all Bidders that it will affirmatively ensure that disadvantaged business enterprises will be afforded full and fair opportunity to submit a Bid in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Signing of Contract Shortly after the Town gives a Notice of Award to the Successful Bidder, the Town will provide the Successful Bidder with at least two unsigned counterparts of the Contract and all other contract documents. Within 15 days thereafter, the Successful Bidder shall sign and return to the Town all such documents.

Sales Taxes The Town is an exempt organization and is therefore exempt from payment of sales and compensating use taxes of the State of New York, and of cities, counties, and other subdivisions of the State, on all goods purchased. In the case of a bid on work to be provided, as opposed to simply goods to be provided, please refer to the appended Schedule A for further details.

Laws and Regulations All applicable New York State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract

Page 11 Opening: November 13, 2025 10:00 AM throughout, they will be deemed to be included in the Contract the same as though herein written out in full.

Minimum Wages, Fringe Benefits and Non-Discrimination in Employment The minimum wages paid, the fringe benefits provided, and non-discrimination practices of the Successful Bidder and its subcontractors shall comply with the appended Schedule A.

Non-Collusive Bidding and Iranian Energy Sector Divestment Certificates Discussed

All Bids are subject to provisions of N.Y. Gen. Mun. Law §103. A signed non-collusive certification and Iranian Energy Sector Divestment Certification are required to be submitted with each Bid in the form specified with the ITB.

Escalation of Cost This is a fixed unit price contract, and the Bidder will not be entitled to extra reimbursement due to escalation of its costs due to inflation.

Insurance Requirements When Services Provided If the Successful Bidder will provide services on Town property as it satisfies the requirements of this solicitation, it will be required to procure and maintain, solely at its own expense, insurance of the kinds and in the amounts described below and required in the Contract. The Successful Bidder will be required to maintain such insurance coverages until final acceptance of its goods and/or services by the Town. For the purposes of these insurance requirements, providing “services” includes the act of delivering goods on Town property. Before providing services/commencing work, the Successful Bidder will deliver to the Town Attorney or his designee, a certificate or certificates of form and content satisfactory to the Town Attorney, showing that:

- The insurance is endorsed to provide written notice be given to the Town, at least thirty (30) days prior to the cancellation, non-renewal, or material alteration of such policies; and

- The “Town of Colonie” is covered by such insurance as an additional insured “2025 Police Department Interior Partition Project JB319” must appear on the certificate of insurance. The additional insured requirement does not apply to Workers Compensation or Professional Liability coverage.

The kinds and amounts of insurance to be maintained are as follows:

A. Worker’s Compensation and Employer’s Liability Insurance meeting all New

York State statutory requirements. Such policy or policies shall provide protection for employees of the Successful Bidder in the event of job-related injuries.

B. Automobile Liability Policy or Policies with limits of not less than $1,000,000 for each accident because of bodily injury, sickness or disease sustained by any person, including death at any time, caused by accident, and arising out of the ownership, maintenance or use of any automobiles. In addition, the automobile liability policies shall have limits of not less than $1,000,000 for each accident for damage to property, including all resulting loss of use thereof, caused by accident and arising out of the ownership, maintenance, or use of any automobiles.

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C. General Liability, Umbrella Excess Liability, and/or Errors and Omissions’ coverage, including comprehensive form, contractual, premises, and operations, products, and completed operations, personal & advertising injury, cross liability coverage, independent contractors, and broad form property damage insurance shall be furnished with limits of not less than:

Liability – Bodily Injury, Personal Injury & Property Damage:

combined single limit for each occurrence - $2,000,000 and annual aggregate - $5,000,000.

D. If providing professional services, Errors and Omissions policy with limit of not less than $1,000,000 combined single limit for each occurrence and $2,000,000 annual aggregate, which policy applies to professional errors, acts, or omissions arising out of the scope of services covered by this solicitation.

E. Environmental Liability Insurance with not less than $1,000,000 for each incident and $2,000,000 aggregate.

Certificate acceptance and/or approval by the Town will not be construed to relieve the Successful Bidder of any obligations, responsibilities, or liabilities under the Contract.

The Successful Bidder will be solely responsible for the payment of all deductibles and self-insured retentions to which such policies will be subject.

Not less than 30 days prior to the expiration date or renewal date, the Successful Bidder shall supply to the Town updated replacement Certificates of Insurance, and amendatory endorsements.

Failure to obtain and/or keep in effect any or all required insurance on behalf of the Town as provided above will constitute a material breach of the Contract and will subject the Successful Bidder to liability for damages, indemnification, and all other legal remedies available to the Town. The insurance requirements will not be construed to conflict with the obligations of the Successful Bidder concerning indemnification.

Failure to obtain and/or keep in effect any or all required insurance shall also provide the basis for the Town’s immediate termination of the Contact, subject only to any applicable cure period. Any such termination by the Town shall in no event be constituted or be deemed to be a breach of the Contract and no liability will be incurred by or arise against the Town, its agents, and employees for such termination for lost profits or any other damages.

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SUBMISSION DOCUMENTS

Bid Form

Project ID: 2025 COLONIE POLICE DEPARTMENT INTERIOR PARTITIONS

PROJECT JB319

Submit Bid to: Office of Purchasing General Services Department Town of Colonie 534 New Loudon Road Latham, NY 12110

Agreement to Contract: The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter a Contract with the Town substantially in the form included in the attached sample contract documents to complete all work as specified or indicated in the Contract Form for the Contract Price and within the Contract Time.

Acceptance of Instructions to Bidders: Bidder accepts all the terms and conditions of the NTB and Bid Information and Instructions, including without limitation those dealing with the disposition of bid security, if any. At the Town’s discretion, this Bid must remain open for up to 45 days after the opening date. Bidder will sign the Contract and submit the defined contract security, if required, and other documents required by the Contract within fifteen days after the date of Town’s Notice of Award.

Acceptance of Addenda: by submitting this bid, Bidder represents that:

Bidder has examined copies of this ITB and of the following addenda (if addenda have been issued, note each addendum’s number and issue date):

Addendum Number Issue Date

Bidder has full knowledge of the site(s) to where deliveries are to be made and/or where the work is to be performed, the legal requirements (federal, state, and local laws, ordinances, rules, and regulations) and the conditions

Page 14 Opening: November 13, 2025 10:00 AM affecting its cost, progress, or performance, and has made such independent investigations as Bidder deems prudent;

This Bid is genuine and not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham bid; Bidder has not solicited or induced any person, firm, or a corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over the Town.

Commitment to Complete Work/Supply Goods: Bidder will provide the services, complete the work, and/or supply the goods contemplated by this ITB for the price(s) specified in the Bid Proposal.

Work Commencement: Bidder agrees to provide the services and/or to commence the work within the time frames indicated in the Contract. Bidder agrees that all contemplated work will be completed within the specified time period(s) indicated in the Contract.

Pages To Be Completed and Submitted: the following documents are attached to and made a condition of this bid:

these Bid Form pages, the Bid Proposal, the Non-Collusive Bidding Certification, the Iranian Energy Sector Divestment Certification, the Vendor Responsibility Questionnaire, and the Bidder Qualification Questionnaire, and the Acknowledgment by Bidder.

Communications to Bidder: communications from the Town to the Bidder concerning this solicitation and any future contract documents to be executed should be addressed to:

Contact Name: ____________________________________________________

Contact Address: ____________________________________________________

Phone: ________________________________

Email: ________________________________

Bid Proposal Instructions: Bidders must complete and submit the Bid Proposal. Bids submitted on other than the Town-supplied Bid Proposal form, may be rejected as void.

Similarly, bids submitted without a Grand Total Amount Bid or without bids for all items

Page 15 Opening: November 13, 2025 10:00 AM may be rejected as void. The Grand Total Amount Bid should be entered in both numerals and words.

Bid Proposal Instructions:

Enter a dollar amount for your Grand Total Amount Bid.

Enter your Grand Total Amount Bid in words.

Sign, Date, and submit your completed Bid Proposal.

If you have any questions about how to complete the Bid Proposal, please call the Office of Purchasing at 518-783-2726.

You must submit a paper version of the entire Bid Proposal as part of your bid.

Additional Submittal Requirements: additional submittal requirements are listed in the Specifications section below. These requirements may address matters such as:

required drawings and specifications that must be included with submitted bids, the number of days the Successful Bidder will have to fulfill Town purchase orders, notice requirements for deliveries, days and time periods during which work must be performed and/or deliveries must be made, and details regarding to where deliveries must be made and/or work performed.

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Bid Proposal

GRAND TOTAL AMOUNT BID: $_______________

Grand Total Amount Bid in words:

___________________________________________dollars and __________ cents

This Bid is Respectfully Submitted by:

Bidding Entity’s Name

Signed by

Title

Dated

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Non-Collusive Bidding Certification

By submission of this bid, each Bidder and each person signing on behalf of any Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any competitor; and

(3) No attempt has been made or will be made by the Bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition.

I hereby affirm under the penalties of perjury that the foregoing statement is true.

Bidding Entity’s Name

Signature

Print/Type Signer’s Name

Date Title

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Iranian Energy Sector Divestment Certification Pursuant to Section 103-g

Of the New York State General Municipal Law

A. By submission of this bid, each bidder/proposer and each person signing on behalf of any bidder/proposer certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the New York State Finance Law.

B. A bid shall not be considered for award, nor shall any award be made where the condition set forth in Paragraph A above has not been complied with; provided, however, that in any case where the bidder/proposer cannot make the foregoing certification set forth in Paragraph A above, the bidder/proposer shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor. Where Paragraph A above cannot be complied with, the Purchasing Unit to the political subdivision, public department, agency or official thereof to which the bid is made, or his designee, may award a bid, on a case-by-case business under the following circumstances:

1. The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been expanded or renewed after April 12, 2012, and the Bidder/Proposer has adopted, publicized, and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or

2. The political subdivision makes a determination that the goods or services are necessary for the political subdivision to perform its functions and that, absent such an exemption, the political subdivision would be unable to obtain the goods or services for which the contract is offered. Such determination shall be made in writing and shall be a public document.

Bidding Entity’s Name

Signature

Print/Type Signer’s Name

Date Title

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Vendor Responsibility and Bidder’s Qualification Questionnaires

Vendor Responsibility Questionnaire A bidding entity should complete this Vendor Responsibility Questionnaire and submit it with its initial bid or quote. The Town’s General Services Department will keep the bidding entity’s completed questionnaire on file. The bidding entity should amend and/or supplement its questionnaire responses as necessary in reflect any change in circumstance.

1. VENDOR IS:

PRIME CONTRACTOR SUBCONTRACTOR OTHER: ____________________

2. VENDOR’S LEGAL BUSINESS NAME

3. IDENTIFICATION NUMBERS

a) FEIN #

b) DUNS #

4. D/B/A – Doing Business As (if applicable) & COUNTY FIELD:

5. WEBSITE ADDRESS (if applicable)

6. ADDRESS OF PRIMARY PLACE OF BUSINESS/EXECUTIVE OFFICE

7. TELEPHONE

NUMBER

8. FAX NUMBER

9. ADDRESS OF PRIMARY PLACE OF BUSINESS/EXECCUTIVE OFFICE

IN NEW YORK STATE, if different from above

10. TELEPHONE

NUMBER

11. FAX NUMBER

12. AUTHORIZED CONTACT FOR THIE QUESTIONNAIRE

Name

Title

Telephone Number

Fax Number e-mail

13. LIST ALL OF THE VENDOR’S PRINCIPAL OWNERS.

a) NAME

TITLE

b) NAME

c) NAME

d) NAME

A DETAILED EXPLANATION IS REQUIRED FOR EACH QUESTION ANSWERED WITH A “YES” AND MUST BE PROVIDED AS AN ATTACHMENT TO THE COMPLETED QUESTIONNAIRE. YOU MUST PROVIDE ADEQUATE DETAILS OR DOCUMENTS TO AID THE TOWN IN MAKING A DETERMINATION OF VENDOR RESPONSIBILITY. PLEASE NUMBER EACH RESPONSE TO

MATCH THE QUESTION NUMBER.

DOES THE VENDOR USE, OR HAS IT USED IN THE PAST FIVE YEARS, ANY OTHER BUSINESS

NAME, FEIN, or D/B/A OTHER THAN THOSE LISTED IN ITEMS 2-4 ABOVE? List all other business name(s), Federal Employer Identification Number(s) or any D/B/A names and the dates that these names or numbers were/are in use. On a separate sheet, explain the relationship to the vendor.

Yes No

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15.

ARE THERE ANY INDIVIDUALS NOW SERVING IN A MANAGERIAL OR CONSULTING CAPACITY

TO THE VENDOR, INCLUDING PRICIPAL OWNERS AND OFFICERS, WHO NOW SERVE, OR

DURING THE PAST 12 MONTHS HAVE SERVED, AS:

a) An elected or appointed public official or officer?

If yes, on a separate sheet, list each individual’s name, business title, the name of the organization and position elected or appointed to, and dates of service.

b) An officer of any political party organization in the Town of Colonie, whether paid or unpaid?

If yes, on a separate sheet, list each individual’s name, business title or consulting capacity and the official political position held with applicable service dates.

16.

WITHIN THE PAST FIVE YEARS, HAS THE VENDOR, ANY INDIVIDUALS SERVING IN

MANAGERIAL OR CONSULTING CAPACITY, PRINCIPAL OWNERS, OFFICERS, MAJOR

STOCKHOLDER(S) (10% OR MORE OF THE VOTING SHARES FOR PUBLICLY TRADED

COMPANIES, 25% OR MORE OF THE SHARES FOR ALL OTHER COMPANIES), AFFLITIATE1 OR

ANY PERSON INVOLVED IN THE BIDDING OR CONTRACTING PROCESS:

a)

1. been suspended, debarred, or terminated by a local, state, or federal authority in connection with a contract or contracting process;

2. been disqualified for cause as a bidder on any permit, license, concession franchise or lease;

3. entered into an agreement to a voluntary exclusion from bidding/contracting;

4. had a bid rejected on a Town of Colonie contract for failure to comply with the MacBride Fair Employment Principles;

5. been subject to an administrative proceeding or civil action seeking specific performance or restitution in connection with any local, state, or federal government contract;

6. been denied an award of a local, state, or federal government contract, had a contract suspended or had a contract terminated for non-responsibility; or

7. had a local, state, or federal government contract suspended or terminated for cause prior to the completion of the term of the contract.

b) been indicted, convicted, received a judgment against them or a grant of immunity for any business-related conduct constituting a crime under local, state, or federal law including but not limited to, fraud extortion, bribery, racketeering, price-fixing, bid collusion or any crime related to truthfulness and/or business conduct?

c) been issued a citation, notice, violation order, or are pending an administrative hearing or proceeding or determination of violations of: federal, state, or local health laws, rules, or regulations.

17.

IN THE PAST THREE YEARS, HAS THE VENDOR OR ITS AFFILIATES HAD ANY CLAIMS,

JUDGMENTS, INJUNCTIONS, LIENS, FINES OR PENALTIES SECURED BY ANY

GOVERNMENTAL AGENCY?

Indicate if this is applicable to the submitting vendor or affiliate. State whether the situation(s) was a claim, judgment, injunction, lien or other with an explanation. Provide the name(s) and address(es) of the agency, the amount of the original obligation and outstanding balance. If any of these items are open, unsatisfied, indicate the status of each item as “open” or “unsatisfied”.

18.

DURING THE PAST THREE YEARS, HAS THE VENDOR FAILED TO:

a) file returns or pay any applicable federal, state or city taxes?

1 “Affiliate” meaning: (a) any entity in which the vendor owns more than 50% of the voting stock; (b) any individual, entity or group of principal owners or officers who own more than 50% of the voting stock of the vendor; or (c) any entity whose voting stock is more than 50% owned by the same individual, entity or group described in clause (b). In addition, if a vendor owns less than 50% of the voting stock of another entity, but directs or has the right to direct such entity’s daily operations, that entity will be an “affiliate” for purposes of this questionnaire.

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Identify the taxing jurisdiction, type of tax, liability year(s), and tax liability amount the vendor failed to file/pay and the current status of the liability.

b) file returns or pay New York State unemployment insurance?

Indicate the years the vendor failed to file/pay the insurance and the current status of the liability.

19.

HAVE ANY BANKRUPTCY PROCEEDINGS BEEN INITIATED BY OR AGAINST THE VENDOR OR

ITS AFFILIATES WITHIN THE PAST SEVEN YEARS (WHETHER OR NOT CLOSED) OR IS ANY

BANKRUPTCY…