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TOWN OF COLONIE

The Department of Public Works, Division of Pure Waters

RFB: Cured-In-Place Pipe Lining

ALL BIDDERS TAKE NOTE!

All Bids being delivered in person to the Office of Purchasing at Memorial Town Hall must be delivered to the north entrance.

A doorbell has been provided to gain entry.

Notice Regarding Bid Submission:

Bids shall be submitted at the time and place indicated in the Notice to Bidders and shall be enclosed in an opaque, sealed envelope. The opaque envelope shall be marked on the outside with the project title and name and address of the bidder. The submission shall consist of the completed pages of this document marked “TO BE SUBMITTED,” and any other required documents. The submission shall also include, if required in the Notice to Bidders, the bid security. If the bid is sent through the mail or other delivery system, the sealed envelope containing the bid shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face thereof AND the outer envelope shall be marked on the outside with the project title and name and address of the bidder.

Submission Deadline: 10/7/2026 10:00 AM

Office of Purchasing General Services Department

Town of Colonie Memorial Town Hall

534 New Loudon Road Latham, NY 12110

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RFB: Cured-In-Place Pipe Lining

Contents

BID INFORMATION AND INSTRUCTIONS

Project Identification, Submission Deadline, and Project Duration and Bonding Defined Terms Intent of Solicitation Solicitation Distribution Qualification of Bidder Examination of Bidding Documents and Site Visit Addenda and Interpretations Bid Security Contract Time Discussed Liquidated Damages NYSDOL Contractor Registration Requirement Subcontractors, Etc Bid Form Discussed Copies of Solicitation Documents Bid Response Sheet Discussed Marking of Submission Disqualification Modification and Withdrawal of Bids Bids to Remain Open Award and Rejection of Bid/Contract Performance, Payment, and Other Bonds Assignment Non-Appropriation Clause Indemnification Town Insurance Purchase Order Requirement Delivery Dates Payment Standard Title VI/Non-Discrimination Signing of Contract Sales Taxes Laws and Regulations Minimum Wages, Fringe Benefits and Non-Discrimination in Employment Non-Collusive Bidding and Iranian Energy Sector Divestment Certificates Discussed Escalation of Cost Insurance Requirements When Services Provided

SUBMISSION DOCUMENTS

Bid Form Bid Bond Offer Of Surety Bid Security Non-Collusive Bidding Certification Iranian Energy Sector Divestment Vendor Responsibility and Bidder’s Qualification Questionnaires

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Acknowledgement Of Bidder

SAMPLE CONTRACT FORM

SPECIFICATIONS

SCHEDULE A - Provisions Required by Law

Provision Required by Law Deemed Inserted Funds Received by Contractor Constitute Trust Funds Foreign Contractors Payment By Owner to Contractor Workers’ Compensation Non-Discrimination In Employment Subsurface Structures and All Utilities Exemption From Sales and Local Taxes Prevailing Wage Rates and Supplements

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BID INFORMATION AND INSTRUCTIONS

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TOWN OF COLONIE

The Department of Public Works, Division of Pure Waters

BID INFORMATION AND INSTRUCTIONS

Project Identification, Submission Deadline, and Project Duration and Bonding

Project Title: RFB: Cured-In-Place Pipe Lining

Project Common Name: Cured-In-Place Pipe Lining

Department Issuing: The Department of Public Works, Division of Pure Waters

Submission Deadline: 10/07/2026 at 10.00 AM (local time)

PRC #: 2026025982

Award Basis: Grand Total Amount Bid for the Item Group

Initial Contract End : 10/31/2029

Renewal Options: none

Bid Bond or Certified Check: 5%

Performance Bond:: 100%

Payment Bond: 100%

Defined Terms As used in this Bid, the below-listed terms have the ascribed meaning:

Term Definition

Grand Total Amount Bid for the

Item Group:

the amount that the Town intends to utilize to compare the pricing on the various Bids received for the purpose of making an award for the solicitation, or awards for the various parts and/or categories of the solicitation.

Bidder: any individual or legal entity that submits a Bid.

Bidnet: the Empire State Purchasing Group's Regional Bid Notification System: bidnetdirect.com/new-york.

Business Day:

any day that the Town’s Purchasing Department is open to conduct business during normal business hours.

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Contract:

The written agreement executed between the Town and the Successful Bidder. The Town expects that such agreement will be substantially similar to the Sample Contract Form below. A Contract between the Town and the Successful Bidder shall be deemed to have been created when the last party to execute the agreement forwards the agreement to the other party by mail or electronic means.

Contract Award Notice:

the written notice of award sent by the Town to the Successful Bidder(s) by mail or electronic means.

Contractor:

refers to the Successful Bidder after it has entered a Contract with the Town to perform the anticipated work.

Bid:

an offer to furnish materials, supplies, services, and/or equipment in accordance with the terms of this document.

Bid Response Sheet:

the form on which the Bidder submits its offer, see Bid Response Sheet Instructions below.

NTB: the separately published Notice to Bidders for this matter.

NYSDOL: the New York State Department of Labor

Owner: the Town of Colonie, Albany County, New York

PW: the Town’s Department of Public Works, Division of Pure Waters.

RFB: this request for Bid document.

Specifications:

the detailed description of requirements, materials, supplies, services, and/or equipment found in the Specifications section of this RFB.

Successful Bidder:

the lowest, qualified, responsive, and responsible Bidder or Bidders to whom the Town (based on Town's evaluation as hereinafter provided) makes an award.

Town: the Town of Colonie, Albany County, New York State.

Intent of Solicitation With this RFB, the Town is requesting bids from qualified, responsive, and responsible bidders to provide cleaning, inspection services, by-pass pumping and cured in-place

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Solicitation Distribution The Town officially distributes its solicitation documents from its Office of Purchasing and through Bidnet. Copies of solicitation documents obtained from any other source are not considered official copies. Only those vendors who obtain solicitation documents from either the Office of Purchasing or Bidnet are guaranteed to receive addendum information, if such information is issued. If you have obtained this document from a source other than the Town’s Office of Purchasing or Bidnet, the Town recommends that you obtain an official copy.

Qualification of Bidder

Each Bidder shall submit a completed version of the Bidder Qualification Questionnaire as part of its Bid. Each Bid must contain evidence of the Bidder’s qualification to do business in New York State or a covenant to obtain such qualification prior to award of the Contract.

The Town may make such investigations, as it deems advisable to determine the ability of the Bidder to supply the goods bid and/or perform the work. The Bidder shall furnish to the Town, within five days of the Town’s request, all requested information, and data. The Town reserves the right to reject any Bid, if the evidence submitted by, or investigation of, the Bidder fails to satisfy the Town that the Bidder is properly qualified to supply the goods and/or carry out the obligations contemplated in this RFB.

Examination of Bidding Documents and Site Visit Before submitting its Bid, each Bidder: (a) must examine the bidding documents thoroughly, (b) should visit the work site(s), if it desires, and (c) should familiarize itself with federal, state, and local laws, ordinances, rules, and regulations that may affect the work as contemplated herein.

Before submitting its Bid, each Bidder should, at its own expense, make such additional investigations and tests as the Bidder may deem necessary.

Upon the request of a potential Bidder, the Town, in its discretion, will provide access to the site(s) to conduct such investigations and tests as the Bidder requests. Details regarding such access, when appropriate, are discussed in the Specifications.

The lands upon which the work is to be performed, rights-of-way for access thereto, and other lands designated for use by the Bidder in performing the work are identified in the Specifications.

The submission of a Bid will constitute an incontrovertible representation by the Bidder that it has complied with every requirement discussed above and that the RFB is sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.

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Addenda and Interpretations All questions about the meaning or intent of this RFB shall be submitted to the

Town in writing via email to purchasing@townofcolonie.gov. To be given consideration, such email(s) must be received at least five business days prior to the date fixed for the opening of Bids. When appropriate, the Town will issue a reply by addendum to this RFB. Each such addendum will be distributed via either U.S. Mail or by e-mail to known prospective Bidder (at the respective addresses furnished for such purposes) not later than two days prior to the date fixed for the opening of Bids. If the Town has made this RFB available for download from Bidnet, addenda shall also be made available for download on such web site. Failure of any Bidder to receive an addendum, to timely submit to the Town an executed copy of an addendum, or to acknowledge the receipt of an addendum, shall not relieve such Bidder from any obligation under its Bid as submitted.

All issued addenda shall become part of the RFB documents.

Only questions answered by a formal written addendum will be binding on the

Town. Oral and other interpretations or clarifications will be without legal effect.

Bid Security

Each bid must be accompanied by a certified check or a bid bond (on form attached) issued by a surety in the amount of 5% of the bid total. Such certified check or bid bond shall be made payable to "Town of Colonie". If any other bonds are required by this RFB, a bidder furnishing a certified check as bid surety must include with its check a letter from a bonding company indicating the bonding company’s intent to act as surety and furnish the required bonds.

The Town will retain the bid security of the Successful Bidder until such bidder has executed its Contract with the Town and furnished all required Contract Security. If the Successful Bidder fails to execute and deliver the required Contract and furnish the required Contract security within 15 business days of the Notice of Award, Town may annul the Notice of Award and the bid security of that bidder will be forfeited. The Town may retain the bid security of any bidder whom the Town believes to have a reasonable chance of receiving the award until the earlier of (a) seven business days after the effective date of the Contract between the Town and the Successful Bidder or (b) the furnishing of the Contract security or (c) 46 business days after the bid opening. The bid securities of other bidders will be returned within seven business days of the bid opening.

Contract Time Discussed The number of days within which, or the date by which, the work is to be undertaken/completed will be set forth in the Contract that the Successful Bidder will enter with the Town, see the sample contract included below. It is intended that the initial term of the contract between the Town and the Successful Bidder will commence on or about October 23, 2026 and terminate on or about October 31, 2029. For subsequent years none, the Contract may be renewed for each additional one-year

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Liquidated Damages Provisions for liquidated damages, if any, will be set forth in the Contract.

NYSDOL Contractor Registration Requirement Pursuant to New York State Labor Law § 220-i, all contractors and subcontractors performing construction, reconstruction, demolition, or repair work on a public work project are required to register with the NYSDOL.

Bidders must register with the NYSDOL before submitting a Bid for this project.

Each Bidder must include with its submission a copy a valid, current NYSDOL

Certificate of Registration.

A Bidder‘s failure to provide a copy of a current, valid NYSDOL Certificate of

Registration with its Bid submission may result in the Town rejecting the Bidder‘s Bidder.

The Successful Bidder will be responsible for ensuring that each of its subcontractors are registered with the NYSDOL prior to that subcontractor performing any work.

Subcontractors, Etc.

Please list any subcontractors you intend to use to complete the work in regard to this solicitation.

In contracts where the contract price is calculated on the basis of cost-of-work-plus-a fee, the apparent Successful Bidder, prior to the Notice of Award, shall identify in writing to the Town those portions of the work that such Bidder proposes to subcontract.

After the Contract is signed, the Successful Bidder may only subcontract other portions of the work with the Town's written consent.

No Bidder shall be required to engage any subcontractor, other person, or organization against whom it has reasonable objection.

All subcontractors must follow the requirements stated in this solicitation as though they were the Successful Bidder.

Bid Form Discussed The to-be-completed-and-submitted Bid Form follows; additional copies may be obtained from Town.

The Bid Form must be completed in ink, by typewriter or similar.

A Bid submitted by a corporation must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the secretary or an assistant secretary must affix the corporate seal. The corporate address and state of incorporation shall be shown below the signature.

A Bid submitted by partnership must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

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A Bid submitted by a limited liability company must be executed in the company’s name and signed by a member, whose title must appear under the signature and the official address of the company must be shown below the signature.

All names must be typed or printed below the signature.

The Bid should contain an acknowledgment of receipt of all addenda (the numbers of which shall be filled in on the Bid Form).

The Bid should contain the mailing and email address to which communications to the Bidder are to be directed.

Copies of Solicitation Documents

A complete set of the solicitation documents may be obtained or examined at the Office of Purchasing, Colonie Memorial Town Hall, 534 New Loudon Road, Latham, NY 12110. A complete set of the solicitation documents may also be available for download from Bidnet.

A complete set of the solicitation documents shall be used in preparing a submission and shall be submitted as a Bid. The Town does not assume any responsibility for errors or misinterpretations resulting from the use of an incomplete set of solicitation documents.

The Town in making copies of solicitation documents available on the above terms, does so only for the purpose of obtaining Bids for the work; the Town does not confer a license or grant to anyone to apply the solicitation documents for any other use.

Bid Response Sheet Discussed The to-be-completed-and-submitted Bid Response Sheet is posted herewith.

Additional copies of the Bid Response Sheet may be obtained from the Town.

Two versions of the Bid Response Sheet have been posted: a version formatted in Microsoft Excel and a PDF version. While the Bidder may begin with either format when it prepares its submission, the Town strongly recommends that Bidders utilize Microsoft Excel software to prepare the Bid Response Sheet. No matter which format the Bidder utilizes, the Bidder must submit a completed, paper version of the Bid Response Sheet.

On the submitted Bid Response Sheet, the Grand Total Amount Bid for the Item Group must be stated in numerals, and where requested, in words. If a statement in words has been requested, in an instance where the statements in words and numerals conflict, the amount stated in words will take precedence.

Marking of Submission Bids shall be submitted at the time and place indicated in the Notice to Bidders and shall be enclosed in an opaque, sealed envelope. The opaque envelope shall be marked on the outside with the project title and name and address of the bidder. The submission shall consist of the completed pages of this document marked “TO BE SUBMITTED,” and any other required documents. The submission shall also include, if required in the Notice to Bidders, the bid security. If the bid is sent through the mail or other delivery system, the sealed envelope containing the bid shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face thereof AND the

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Disqualification The Town reserves the right to refuse to issue a set of solicitation documents to a prospective Bidder should such Bidder:

Fail to comply with any pre-qualification regulations of the Town, if such regulations are cited or otherwise referenced as a requirement for bidding;

Have failed to pay, or satisfactorily settle, all bills due for labor and/or materials on a previous contract with the Town;

Have defaulted under a previous contract with the Town;

Have made slow, incomplete, or otherwise unsatisfactory deliveries of supplies or services to the Town under a previous contract with the Town; and/or.

Have performed unsatisfactory work on a previous project with the Town.

Modification and Withdrawal of Bids A Bid may be modified or withdrawn by an appropriate document duly executed

(in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

If, within 72 hours after its Bid is opened, a Bidder files a duly signed written notice with the Town and promptly thereafter demonstrates to the reasonable satisfaction of the Town that there was a material and substantial mistake of the type described in N.Y. Gen. Mun. Law §103 [11], the Bidder may withdraw its Bid and its bid security, if any, will be returned.

Bids to Remain Open All Bids shall remain open for 45 days after the Bid submission deadline, but the Town may, in its discretion, release any Bid and return any bid security prior to that date.

Award and Rejection of Bid/Contract

The Town reserves the right: to reject any and all Bids; to waive any and all informalities; to the extent permitted by law, to negotiate contract terms with the Successful Bidder; and to disregard all nonconforming, non-responsive, or conditional Bids. Discrepancies between an indicated sum of any set of figures and the correct sum thereof will be resolved in favor of the correct sum.

Discrepancies between words and figures will be resolved in favor of words.

For solicitations where the Town has estimated its purchase quantity for an item for which it is soliciting Bids, the Town reserves the right to determine the low Bid by considering alternate Town’s purchase quantities.

In the case of a solicitation for bids to be awarded based on the Grand Total Amount Bid, the Town reserves the right to eliminate one or more items from the calculation of the Grand Total Amount Bid when one or more Bidders have indicated that the manufacturer of the item is no longer producing it or that the

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In the case of a solicitation for bids for item groups, the Town reserves the right to make its award based on individual items within the group as opposed to the submitted grand total amount bid for the item group. Similarly, in the case of solicitations for bids for item groups, the Town reserves the right to delete one or more items from the calculation of the item group’s total, award those items individually, and award the remaining items in the item group based on the Grand Total Amount Bid for the Item Group calculated without regard to the deleted items.

For solicitations where the Town has estimated its purchase quantity for an item to be zero, the Town reserves the right to determine the low Bid for the item, item group, and/or grand total without including the amount Bid for the zero-quantity item in the calculation thereof.

In the case of a solicitation that includes additional pricing requests or options, should the Town determine that it wishes to have the work described in the additional pricing request(s) or option(s) performed, the Town reserves the right to make its award based on the grand total amount bid (or base bid) increased by the amount bid for such additional price request or optional pricing.

A Bid may be rejected if the Town considers it to be irregular. Bids shall be considered irregular for the following reasons:

o If the Bid is on a form other than that issued by the Town, or, if text of the Bid Form and/or Bid Response Sheet as issued is altered, or, if any part of the Bid Form and/or Bid Response Sheet is detached.

o If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind which make the Bid incomplete, indefinite, or otherwise ambiguous.

o If the Bid is not accompanied by the specified bid security, if required.

A Bidder’s Bid will be rejected, if the Town required that the Bidder attend one or more pre-bid meetings and/or site tours and the Bidder failed to do so.

When evaluating Bids, the Town shall consider the qualifications of the Bidders, whether the Bids comply with the prescribed requirements, and include alternates and unit prices, if requested in the Bid document. It is the Town's intent to accept alternates (if any are accepted) in the order in which they are listed in the Bid Response Sheet, nonetheless the Town reserves the right to accept them in any order or combination.

When evaluating Bids, the Town may consider operating costs, maintenance considerations, performance data, and guarantees on materials and equipment.

When evaluating Bids, the Town may consider the Bidder imposed minimum order and delivery requirements, the reasonableness of a Bidder‘s proposed delivery time, and the reasonableness of the period before a Bidder will be able to complete the required services.

In an instance where the amount bid by the Bidder to whom the Town would otherwise make its award exceeds the amount of funds the Town has appropriated and/or budgeted for the matter; the Town may reject all Bids.

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The Town may conduct such investigations as it deems necessary to assist in the evaluation of a Bid and to determine the responsibility of the Bidder, i.e., to determine the Bidder’s accountability, reliability, skill, sufficiency of capital resources or liquid assets, judgment, and integrity. Such investigation may include investigation of the responsibility (financial and otherwise), qualifications, and abilities of a Bidder, a Bidder’s proposed subcontractors and other persons and entities. The Town may do so to evaluate the Bidder’s responsibility and ability to complete the work, and/or provide the goods or services, described in this RFB and the Contract to the Town's satisfaction within the prescribed time.

The Town, when determining the responsibility of the Bidder, may consider financial information relative to the Bidder, past performance of the Bidder, information relative to the Bidder’s experience, reliability, business operation capacity and competence; the Bidder’s past or present criminal involvement or corrupt conduct including whether there are pending criminal investigations of or indictments against the Bidder; the Bidder’s lack of candor, misrepresentations, concealments, or failure to disclose information necessary for the determination or responsibility; and the Bidder’s willful violations of the prevailing wage provisions of N.Y. Labor Law. The Town reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to the Town's satisfaction.

A Bid may be rejected from a Bidders who has (a) previously failed to complete a contract with the Town within the time required or (b) previously performed work for the Town in an unsatisfactory manner.

A Bid may be rejected if the Bidder cannot demonstrate to the Town’s satisfaction that it has the necessary financial resources, permit(s), license(s), labor force, skill, ability, plant, and equipment to supply the goods and/or to commence the work at the time prescribed and thereafter to prosecute and complete the work at the pace or within the time specified.

A Bid may be rejected if the Bidder is already obligated to perform other work which would delay the commencement, prosecution, or completion of the work detailed in this RFB.

In an instance where two or more Bidders (who the Town determines to be responsive and responsible) submit Bids that are identical in price, are otherwise indistinguishable as far as the best interest of the Town is concerned, are the low bid amount, and otherwise meet all the requirements and criteria set forth in this document, the Purchasing and General Service Director (or his or her designee) shall break the tie by conducting a drawing to determine the Bid awardee (i.e., the Successful Bidder). If the drawing is to break a tie between two Bidders, then a coin toss may be held. If the drawing is to break a tie among more than two Bidders, then the selection may be determined by drawing a Bidder’s name out of a hat.

If a contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation by the Town indicates to the Town that the award will be in the best interests of the Town.

If a contract is to be awarded, the Town will give the Successful Bidder a Notice of Award within 90 days after the day of the Bid opening.

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Performance, Payment, and Other Bonds If bonds, insurance, and/or security is required, within seven days after the date of notice to the Successful Bidder, the Successful Bidder will be required to provide such bonds, insurance, and/or security before the Town formally awards the Contract. If bonds are required, The Successful Bidder will furnish performance and payment bonds, each in an amount at least equal to its aggregate bid amount as security for the faithful performance and payment of all the Successful Bidder’s obligations. The bonds will remain in effect at least one year after the date when final payment becomes due, except as otherwise provided by applicable law or government regulation or by agreement between the Town and the Successful Bidder. All bonds will be in a form acceptable to the Town and issued by a surety (or insurance company) that is licensed to do business in New York State. All bonds will need to be signed by an agent and be accompanied by a certified copy of the agent’s authority to act.

If the issuer of a bond furnished by the Successful Bidder is declared bankrupt, or becomes insolvent, or has its right to do business within New York State terminated: or the issuer ceases to meet the requirements of the preceding paragraph, the Successful Bidder will be required, within 10 days thereafter, to substitute another bond issued by a New York State licensed surety (or insurance company).

Assignment There shall be no assignment of this Bid and any resulting agreement per N.Y. Gen.

Mun. Law §109 without prior written consent of the Town. If any Successful Bidder, to whom any contract is let, granted, or awarded, shall, without the previous written consent of the Town, assign, transfer, convey, sublet, or otherwise dispose of such contract, or its right, title or interest therein, or its power to execute such contract, to any other person or corporation, the Town may revoke and annul such contract. If the Town does so revoke and annul, it shall be relieved and discharged from any and all liability and obligations growing out of such contract to such Successful Bidder, and to the person or corporation to which such contract shall have been assigned, transferred, conveyed, sublet or otherwise disposed of, and such Successful Bidder, and the Successful Bidder’s assignees, transferees or sublessees shall forfeit and lose all moneys, theretofore earned under such contract, except so must as may be required to pay its employees.

Non-Appropriation Clause Notwithstanding anything contained in this RFB to the contrary, the Town shall not be deemed in default if insufficient funds are appropriated, budgeted, or otherwise made available to implement this RFB. In such event, the Town shall promptly notify the Successful Bidder, and the Contract shall terminate as of the last day of the fiscal period for which funds have been appropriated, budgeted, or otherwise made available. Such termination shall apply to those obligations for which funding is not available.

Indemnification The Successful Bidder hereby agrees to defend, indemnify and hold-harmless the Town from all suits, claims, and proceedings arising out of activities carried on by the Successful Bidder in connection with the agreement herein, to the extent of the

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Successful Bidder’s responsibility for such claims, damages, and losses, except for those claims, suits, or proceedings arising solely out of the gross negligence of the Town.

A. To the fullest extent permitted by law, the Successful Bidder shall indemnify and hold harmless the Town and its agents and employees from and against all claims, damages, losses, and expenses including but not limited to attorneys' fees arising out or of resulting from the performance of the work, provided that any such claim damage, loss, or expense: (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and, (2) is caused in whole or in part by any negligent act or omission of the Successful Bidder, any subcontractor of the Successful Bidder, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder.

B. In any and all claims against the Town, or any of its agents or employees, by any employee of the Successful Bidder, any subcontractor of the Successful Bidder, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Successful Bidder, or any subcontractor of the Successful Bidder under workers' or workmen's compensation acts, disability benefits acts, or other employee benefit acts.

Town Insurance Bidders must accept that the Town is self-insured for general liability.

Purchase Order Requirement Purchases of goods and/or materials for the Town are authorized only if a signed purchase order is issued in advance of the transaction, showing that the ordering Town department has sufficient funds available to pay for the purchase. Time is of the essence regarding matters discussed in this solicitation. An issued purchase order may specify an expiration date on or before which goods or materials must be provided.

Following such expiration date, any award pursuant to this solicitation made to the vendor to whom the purchase order is addressed shall then become null and void with respect to unprovided goods and/or materials. Vendors providing goods or materials without a signed purchase order do so at their own risk. The Town shall not be liable for payment of any goods and/or materials provided under this Bid unless a valid purchase order has been issued to the vendor.

Delivery Dates For all Bids and purchase orders with a specified delivery date and/or delivery time included, time is of the essence for such deliveries.

Payment Prior to payment, the items furnished and/or work performed will be inspected by the Town to determine their conformity to specifications. No payment shall be made for

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04 BID-D Cured-In-Place Lining KB406.docx Last Updated:9/14/2026 12:04 PM items not meeting specifications. Payment shall be made upon the submission of a completed invoice. Except for a drop shipment from the manufacturer or similar for which the drop-ship freight charge has been pre-approved by the Town, all prices bid shall include freight and shall be quoted F.O.B. destination.

Standard Title VI/Non-Discrimination The Town, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §2000d et seq.) and the interpretive regulations, hereby notifies all Bidders that it will affirmatively ensure that disadvantaged business enterprises will be afforded full and fair opportunity to submit a Bid in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Signing of Contract Shortly after the Town gives a Contract Award Notice to the Successful Bidder, the Town will provide the Successful Bidder with at least two unsigned counterparts of the Contract and all other contract documents. Within 15 days thereafter, the Successful Bidder shall sign and return to the Town all such documents.

Sales Taxes The Town is an exempt organization and is therefore exempt from payment of sales and compensating use taxes of the State of New York, and of cities, counties, and other subdivisions of the State, on all goods purchased. In the case of a Bid on work to be provided, as opposed to simply goods to be provided, please refer to the appended Schedule A for further details.

Laws and Regulations All applicable New York State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract

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04 BID-D Cured-In-Place Lining KB406.docx Last Updated:9/14/2026 12:04 PM throughout, they will be deemed to be included in the Contract the same as though herein written out in full.

Minimum Wages, Fringe Benefits and Non-Discrimination in Employment The minimum wages paid, the fringe benefits provided, and non-discrimination practices of the Successful Bidder and its subcontractors shall comply with the appended Schedule A.

Non-Collusive Bidding and Iranian Energy Sector Divestment Certificates Discussed

All Bids are subject to provisions of N.Y. Gen. Mun. Law §103. A signed non-collusive certification and Iranian Energy Sector Divestment Certification are required to be submitted with each Bid in the form specified with the RFB.

Escalation of Cost This is a fixed unit price contract, and the Bidder will not be entitled to extra reimbursement due to escalation of its costs due to inflation.

Insurance Requirements When Services Provided If the Successful Bidder and/or its subcontractors will provide services on Town property when satisfying the requirements of this solicitation, it will be required to procure and maintain, solely at its own expense, insurance of the kinds and in the amounts described below and required in the Contract. The Successful Bidder and its subcontractors will be required to maintain such insurance coverages until final acceptance of its goods and/or services by the Town. For the purposes of these insurance requirements, providing “services” includes the act of delivering goods on Town property. Before providing services/commencing work, the Successful Bidder and its subcontractors will deliver to the Town Attorney or his designee, proof of insurance satisfactory to the Town Attorney, showing that:

- The insurance is endorsed to provide written notice be given to the Town, at least thirty (30) days prior to the cancellation, non-renewal, or material alteration of such policies; and

- The “Town of Colonie” is covered by such insurance as an additional insured “RFB: Cured-In-Place Pipe Lining” must appear on the certificate of insurance.

The additional insured requirement does not apply to Workers Compensation or Professional Liability coverage.

Please reference the model contract included in this solicitation, the kinds and amounts of insurance to be maintained are discussed in detail in that model contract Required insurance coverage includes:

A. Worker’s Compensation and Employer’s Liability Insurance meeting all New

York State statutory requirements. Such policy or policies shall provide protection for employees of the Successful Bidder and its subcontractors in the event of job-related injuries.

B. Automobile Liability Policy or Policies with limits of not less than $1,000,000 for each accident because of bodily injury, sickness or disease sustained by any person, including death at any time, caused by accident, and arising out of the ownership, maintenance or use of any automobiles. In addition, the automobile

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04 BID-D Cured-In-Place Lining KB406.docx Last Updated:9/14/2026 12:04 PM liability policies shall have limits of not less than $1,000,000 for each accident for damage to property, including all resulting loss of use thereof, caused by accident and arising out of the ownership, maintenance, or use of any automobiles.

C. General Liability and Umbrella Excess Liability coverage, including comprehensive form, contractual, premises, and operations, products, and completed operations, personal & advertising injury, cross liability coverage, independent contractors, and broad form property damage insurance shall be furnished with limits of not less than:

Minimum Limits of Liability:

The Contractor must maintain the required insurance with a carrier rated A- or better by A.M. Best and must meet the liability limits specified below.

Commercial General Liability Insurance:

o $1,000,000 Each Occurrence Limit (Bodily Injury and Property Damage) o $1,000,000 Personal and Advertising Injury Limit o $2,000,000 General Aggregate o $2,000,000 Products & Completed Operations Aggregate

Business or Commercial Automobile Liability Insurance:

o $1,000,000 combined single limit each accident

Workers' Compensation and Employers' Liability Insurance:

o $500,000 Each Accident o $500,000 Each Employee for Injury by Disease o $500,000 Aggregate for Injury by Disease

Contractor’s Pollution Liability/Environmental Impairment o $1,000,000 Per Occurrence o $2,000,000 Aggregate

Excess or Umbrella Liability: If Contractor’s policies do not meet the above-specified limits, Contractor shall procure and maintain a commercial umbrella or excess liability policy to overlay Employer’s Liability, Automobile Liability, and Commercial General Liability coverages in an amount necessary to achieve the above-specified limits.

Additional Insured Status and Certificate of Insurance:

The Town, along with its respective Board Members, officers, agents, and employees, must be named as Additional Insureds on Contractor’s:

Business or Commercial Automobile Liability Policy; and Commercial General Liability Policy o for Ongoing Operations and o for Products/Completed Operations; and

Contractor’s Pollution Liability/Environmental Impairment Excess/Umbrella Policy

These policies must be primary and noncontributory with respect to the additional insureds and must provide defense and indemnification for all claims. Coverage shall

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04 BID-D Cured-In-Place Lining KB406.docx Last Updated:9/14/2026 12:04 PM not exclude statutory liability or be conditioned upon privity with the Named Insured.

Any insurance obtained by the Town is deemed excess and non-contributory relative to coverage procured by the Contractor, its subcontractors, consultants, officers, agents, employees, or anyone for whose acts any of the m may be liable.

The Certificate of Insurance in favor of the Town must reference the project name and shall provide for thirty days’ notice to Town for cancellation or any change in coverage.

The Successful Bidder will be solely responsible for the payment of all deductibles and self-insured retentions to which any such insurance policies will be subject.

Not less than 30 days prior to the expiration date or renewal date, the Successful Bidder (or subcontractor) shall supply to the Town updated replacement Certificates of Insurance, and amendatory endorsements.

Prior to execution of the final contract for the Work, the Town Attorney or his designee may approve alternate insurance coverage(s) to be maintained by the Successful Bidder or one or more of its subcontractors.

Failure to obtain and/or keep in effect any or all required insurance on behalf of the Town as provided above will constitute a material breach of the Contract and will subject the Successful Bidder to liability for damages, indemnification, and all other legal remedies available to the Town. The insurance requirements will not be construed to conflict with the obligations of the Successful Bidder concerning indemnification.

Failure to obtain and/or keep in effect any or all required insurance shall also provide the basis for the Town’s immediate termination of the Contact, subject only to any applicable cure period. Any such termination by the Town shall in no event be constituted or be deemed to be a breach of the Contract and no liability will be incurred by or arise against the Town, its agents, and employees for such termination for lost profits or any other damages.

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TOWN OF COLONIE

SUBMISSION DOCUMENTS

Bid Form

Project ID: RFB: Cured-In-Place Pipe Lining

Submit Bid to: Office of Purchasing General Services Department Town of Colonie 534 New Loudon Road Latham, NY 12110

Agreement to Contract: The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter a Contract with the Town substantially in the form included in the attached sample contract documents to complete all work as specified or indicated in the Contract Form for the Contract Price and within the Contract Time.

Acceptance of Instructions to Bidders: Bidder accepts all the terms and conditions of the NTB and Bid Information and Instructions, including without limitation those dealing with the disposition of bid security, if any.

Bid Open Time: At the Town’s discretion, this Bid shall remain open for a minimum of 45 days after the opening date.

Contract Creation: if required by the Town’s Contract Award Notice, Bidder will sign the written agreement and submit the defined contract security, if required, and all other documents within fifteen days after the Town’s issuance of the Contract Award Notice.

Acceptance of Addenda: by submitting this bid, Bidder represents that:

Bidder has examined copies of this RFB and of the following addenda (if addenda have been issued, note each addendum’s number and issue date):

Addendum Number Issue Date

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Bidder has full knowledge of the site(s) to where deliveries are to be made and/or where the work is to be performed, the legal requirements (federal, state, and local laws, ordinances, rules, and regulations) and the conditions affecting its cost, progress, or performance, and has made such independent investigations as Bidder deems prudent;

This Bid is genuine and not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any person, firm, or a corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over the Town.

Commitment to Complete Work/Supply Goods: Bidder will provide the services, complete the work, and/or supply the goods contemplated by this RFB for the price(s) specified in the Bid Response Sheet.

Work Commencement: Bidder agrees to provide the services and/or to commence the work within the time frames indicated in the Contract. Bidder agrees that all contemplated work will be completed within the specified time period(s) indicated in the Contract.

Pages and Documents to be Completed and Submitted: the following documents are attached to and made a condition of this bid:

these Bid Form pages, the separately posted Bid Response Sheet, the Non-Collusive Bidding Certification, the Iranian Energy Sector Divestment Certification, the Vendor Responsibility Questionnaire, the Bidder Qualification Questionnaire, a copy of the contractor’s NYSDOL Certificate of Registration, one or more Certificates of Liability Insurance evidencing currently effective insurance coverages equal to, or in excess of, this solicitation’s required minimum coverages, and the Acknowledgment by Bidder.

the required bid security in the form of a bid bond (see discussion below Bid

Bond header), or a certified check and a letter from a bonding company indicating its intent to furnish the bonds required under the Contract.

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Communications to Bidder: communications from the Town to the Bidder concerning this Bid submission should be addressed to:

Contact Name: ____________________________________________________

Contact Address: ____________________________________________________

Phone: ________________________________

Email: ________________________________

Bid Response Sheet Instructions: Bidders must utilize the separately uploaded Bid Response Sheet. While Bidders may utilize either the Excel-formatted version of the Bid Response Sheet or the PDF-formatted version, the Town strongly encourages Bidders to use Microsoft Excel software to complete the Excel-formatted version of the Bid Response Sheet. The Excel-formatted version is entitled: A. Bid Response Sheet – Excel Formatted. The PDF-formatted version is entitled: B. Bid Response Sheet – PDF Formatted.

A Bid submitted on other than the Town’s supplied Bid Response Sheet will be rejected as void. Similarly, a Bid submitted without a Grand Total Amount Bid for the Item Group or without a bid on all items within an item group (including zero-estimated-quantity items) may be rejected as void with respect to the item or item group at issue.

To complete the Bid Response Sheet:

If you are using the Excel Version of the Bid Response Sheet:

Bidders are required to bid on all items within Groups A, B and E.

Group A – Cleaning & Inspection Services:

Enter a dollar amount in the cell entitled Unit Price for each Item. After you have entered a dollar amount in each cell:

o the Subtotal for Item Group A – Cleaning & Inspection Services will automatically calculate.

Group B – Bypass Pumping:

Enter a dollar amount in the cell entitled Unit Price for each Item. After you have entered a dollar amount in each cell:

o the Subtotal for Item Group B – Bypass Pumping will automatically calculate.

Group E – General Requirements:

Enter a dollar amount in the cell entitled Unit Price for each Item. After you have entered a dollar amount in each cell:

Page 19 Cured-In-Place Pipe Lining Opening: 10/7/26 10:00 AM o the subtotal for Item Group E – General Requirements will automatically generate, o Subtotal for Item Group A will automatically calculate, o Subtotal for Item Group B will automatically calculate, o Subtotal for Item Group E will automatically calculate and o Grand Total for Item Groups A, B and E will automatically calculate.

Bidders have the option to bid on Item Group C, Item Group D or both groups.

Group C – CIPP Lining (Steam Cured):

Enter a dollar amount in…