037-DW-0526_Substitute_Teaching_Services_RFP_final.pdf

1915 S. Floral Avenue, Bartow, FL 33830, www.polkschoolsfl.com

037-DW-0526, Substitute Teaching Services RFP

Substitute Teaching Services Request for Proposal (RFP)

RFP Number: 037-DW-0526 Broadcast RFP Date: 04/20/2026

Question Deadline: 05/01/2026, 3:00 PM Proposal Response to RFP Deadline: 05/18/2026, 3:00 PM

Point of Contact: Denise Whitaker, Senior Manager, Competitive Solicitations, email: denise.whitaker@polk-fl.net

Table of Contents

1. Overview and Intent

2. Anticipated Schedule of Events

3. Instructions to Proposers

4. Communication, Cone of Silence

5. Scope of Services

6. Minimum Qualifications

7. Service Level Agreements (SLAs) & Key Performance Indicators (KPIs)

8. Electronic Systems & Integrations

9. Reporting Requirements

10. Invoicing, Payment & E‑Payables

11. Contract Term & Renewal

12. Insurance & Indemnification

13. Background Screening (Level 2) & Compliance

14. Proposal Format & Submittal Tabs

15. Evaluation Criteria

16. Public Records / F.S. 119.0701

17. Special Conditions & Additional Requirements Attachments: A. Pricing Form | B. Reference Request | C. Acknowledgment & Addenda | D.

Conflict of Interest | E. Drug‑Free Workplace | F. E‑Verify | G. Exceptions Form

1. Overview and Intent Polk County Public Schools (PCPS) is soliciting competitive proposals from qualified firms to provide comprehensive Substitute Teaching Services. The intent is to continue outsourcing these services, including recruitment, screening, training, Level 2 background checks, employment, timekeeping, payroll, invoicing, reporting, and adherence to specified SLAs. PCPS utilizes approximately 1,150 substitutes daily and 206,000 annually.

2. Anticipated Schedule of Events Event Date/Time (ET)

Broadcast RFP at www.myvendorlink.com April 20, 2026

Deadline for receipt of questions at www.myvendorlink.com May 01, 2026, 3:00 PM

Issue Response/Addendum (if required) May 05, 2026

Deadline for electronic receipt of proposals at www.myvendorlink.com May 18, 2026, 3:00 PM

Opening of proposals, 1915 S. Floral Avenue, Bartow, FL May 18, 2026, 3:00 PM

Evaluation Meeting, 1915 S. Floral Avenue, Bartow, FL May 29, 2026, 9:00 AM

Presentations, at 1915 S. Floral Avenue, Bartow, FL (if requested) June 12, 2026, 9:00 AM

Recommendation for Award (NRBA) at www.myvendorlink.com July 06, 2026

Anticipated Approval of NRBA July 28, 2026

Contract Start September 1, 2026

*Public Notice of meetings will be posted at www.myvendorlink.com

Proposal opening will provide names of respondents. Pricing and other contents of proposals will be disclosed as noted in Section 119.071(1)(b), F.S. and Section 286.0113, F.S. Individuals interested in attending, must register in person, present a photo id, and will be issued a district badge. For ADA assistance, contact the Office of Equity and Compliance, 863-534-0781 at least 3 business days before the meeting.

All dates are tentative and subject to change via addendum posted at www.myvendorlink.com.

Continue to monitor www.myvendorlink.com for more specific information and updates.

3. Instructions to Proposers A. Submittal Platform: Proposals must be submitted electronically at www.myvendorlink.com. It is the sole responsibility of the proposer to ensure successful submission of proposal at www.myvendorlink.com by the deadline in this document or as amended in the form of an addendum issued by the Purchasing Department. The proposer is responsible for allowing adequate time to upload their submittal on VendorLink. If technical difficulties arise during submission of documents, it is the proposer’s responsibility to contact VendorLink technical support at support@evendorlink.com. Polk County Public Schools shall not be responsible for delays caused in any occurrence. Submittals sent by mail, facsimile, electronic mail, telephone http://www.myvendorlink.com/ http://www.myvendorlink.com/ http://www.myvendorlink.com/ http://www.myvendorlink.com/ http://www.myvendorlink.com/ mailto:support@evendorlink.com or any other means not specified herein will not be accepted. Acceptable file formats are Microsoft Excel (.xls or .xlsx), .pdf or .ZIP file formats. Printing must be enabled on all files submitted.

B. Format: Organize responses using the “Proposal Format & Submittal Tabs” section. Combine into a single searchable PDF where possible. Enable printing on all files.

C. Questions: All questions must be submitted at www.myvendorlink.com where this document is posted. It is the sole responsibility of the vendor, at its own risk, to ensure that questions are received at www.myvendorlink.com no later than the question deadline in this document.

Telephone inquiries will not be accepted.

D. Addenda: If it becomes necessary to revise or amend any part of this RFP, an addendum will be posted at www.myvendorlink.com, where this RFP is posted. Respondents are responsible for monitoring VendorLink and acknowledging all addenda. No verbal or written information which is obtained other than by information in this RFP and support documents or by addendum to this RFP will be binding by PCPS.

E. Proprietary/ Information: Clearly mark pages claimed as confidential as permitted by Florida law.

4. Communication, Cone of Silence All communication regarding this solicitation must be directed through VendorLink or the Point of Contact as provided in posted documents. Violation may result in disqualification. All provisions of School Board Policy 6324 Cone of Silence are applicable to this solicitation. All solicitations and support documents will be posted at www.myvendorlink.com. It is the sole responsibility of interested parties to monitor VendorLink for solicitation opportunities and updates. It is the responsibility of the proposer to be certain that all pages of the solicitation, all attachments thereto and all addenda released are received prior to submitting a proposal without regard to how a copy of the solicitation was obtained. All proposals are subject to the conditions specified herein in the solicitation documents and on any addenda issued thereto. Further, it is the responsibility of every vendor to register and maintain their current contact information including email address at www.myvendorlink.com.

5. Scope of Services

• Recruitment & Outreach: Develop and execute strategies to build an adequate substitute pool, including targeted recruitment for specialty areas (ESE, very highly trained substitutes in crisis and prevention management, paraprofessionals, highly trained long-term substitutes, clerical, speech and language pathology).

• Screening & Hiring: Verify eligibility, credentials, employment history, and references; ensure compliance with PCPS hiring standards and Florida statutes.

• Level 2 Background Screening & Fingerprinting: Coordinate and track in accordance with PCPS policy 3121.01. Provide tracking accessible by the District.

http://www.myvendorlink.com/ http://www.myvendorlink.com/

• Training: Provide orientation and ongoing training including but not limited to classroom management, mandatory reporting, bloodborne pathogens, safety and security, accessibility, confidentiality. The Vendor shall ensure all substitute teachers complete role-appropriate pre-assignment and ongoing training including but not limited to classroom management, student supervision, mandatory reporting, confidentiality (FERPA), and PCPS safety procedures. Training records shall be maintained and provided upon request.

• Staffing & Dispatch: Fill daily absences and vacancies; respond to same‑day and advanced requests; maintain adequate bench depth. Provide long-term substitute staff for teacher planning and before and after school activities.

• Timekeeping & Payroll: Provide electronic timesheets with school verification; serve as employer of record; process payroll and all associated taxes/withholdings.

• Invoicing & E‑Payables: Invoice per schedule; support SAP compatible files; participate in PCPS e‑payables program.

• System: Provide IVR/web‑based absence and substitute management; integrate with PCPS systems (e.g., Frontline/AESOP) as applicable.

• Reporting: Provide standard and custom reports including fill rates, unfilled absences, utilization, quality metrics, and staffing trends.

• Service Management: Provide dedicated account management, escalation path, and local accessibility to the PCPS liaison. Reply to inquiries from PCPS contact person within one (1) business day. Responsible for workers’ compensation of their employees/reporting to PCPS, as requested. Follow PCPS process for investigating and managing concerns of possible substitute misconduct. Agree that upon investigation, PCPS may have substitute removed from this contract. Provide the number of agency representatives that would be providing services for PCPS. Provide hours of operations. Provide a brief description of your availability and flexibility from award date. Explain how you will handle PCPS volume. Explain the communication process if/when substitutes are running late. Would a site have historical access to substitute(s) if they are requested for long term? Example: Site A needs a long-term substitute for a math class. Will PCPS be able to retrieve substitute degree information for placement? Will PCPS have the option to contact substitutes? Provide your process of handling peak period requests. Example, day before a holiday, 3-day weekend, etc. Provide emergency procedures. Is there any pending litigation or court action against your firm? If so, attach a brief description. Have you ever done business with PCPS in the past? Have you ever worked in any of the PCPS facilities? If so, attach a brief description. Provide a description of your commitment to customer service and support regarding business with PCPS. Is Proposer already employed by PCPS? Are the representatives based in Polk County? If not where?

6. Minimum Qualifications

• At least three (3) years of successful K‑12 substitute staffing experience of comparable size/complexity, prefer Florida school district.

• Demonstrated capability to provide Level 2 background screening and maintain compliant records.

• Proven electronic absence/substitute management system with reporting and integration capabilities.

• Adequate financial resources and staffing to implement and sustain services at PCPS (approximately 1,150 substitutes daily and 206,000 annually).

7. Service Level Agreements (SLAs) & Key Performance Indicators (KPIs) Metric Target

Daily Fill Rate (overall, including same day assignment)

≥ 95% on student days; measured monthly.

Credential Verification Accuracy 100% prior to assignment.

Background Screening Compliance 100% prior to start; continuous tracking.

Invoice Accuracy ≥ 99.5% accuracy per billing cycle.

Liquidated damages or performance credits may be negotiated and applied for persistent SLA shortfalls at PCPS’s discretion.

8. Electronic Systems & Integrations Proposer shall provide an IVR/web‑based system for entering, assigning, and tracking absences and substitute placements, with role‑based access for PCPS staff. The system should:

• Support bulk upload of teacher and position data (name, assignment, cost centers, eligibility).

• Fill vacancies with no permanent teacher assigned when directed.

• Integrate or exchange data with PCPS systems (e.g., Frontline/AESOP) and export SAP‑compatible invoicing files.

• Provide audit trails, change history, and secure data controls (FERPA‑aligned).

9. Reporting Requirements

• Daily/Weekly/Monthly fill rate (including same day assignments, overall and by site/subject).

• Unfilled absences and “no sub required” summaries.

• Utilization by school, grade band, certification, and assignment type.

• Substitute roster with credentials, clearances, and training completion.

• Invoice register with reconciliation to approved time.

• Principal/administrator survey results (very satisfied, satisfied, neutral, dissatisfied, very dissatisfied

•Number of active substitutes with an associate’s degree or higher.

•Absences filled with a BA/BS degreed substitute.

• Ad‑hoc/custom reports as requested by PCPS.

10. Invoicing, Payment & E‑Payables Vendor will invoice according to the agreed schedule. Requirements include:

• Electronic timesheets with school approval; invoice must reconcile to approved time.

• SAP‑compatible invoice files; examples and test files may be requested by PCPS.

• Participation in PCPS’s e‑payables/virtual card program.

• Vendor is employer of record and responsible for payroll taxes, workers’ compensation, and I‑9 verification.

11. Contract Term & Renewal The recommendation of award is contingent upon School Board approval, the budget and appropriation of funds and successful negotiation of contractual terms and conditions by both parties. The contract initial term is four (4) years and is anticipated to commence September 01, 2026, and continue until August 31, 2030. The contract will include renewal options for up to four

(4) additional one (1) year periods by mutual agreement, including School Board approval.

Provide any additional pricing incentive to PCPS if the renewal terms were to be altered, however, not to exceed eight (8) years. The contract is personal to the parties herein and may not be assigned, in whole or in part, by the proposer without prior written consent of PCPS. The proposer herein shall not assign payments under this contract without the prior written consent of PCPS.

Termination of Contract: This contract may be terminated without liability to the District as a whole or in part when it is deemed to be in the best interest of the District to so act. Notification of termination must be in writing and issued by the Director of Purchasing or designee.

a. DEFAULT (CAUSE). The District may terminate all or any part of a subsequent award by giving notice of default to Proposer, if Proposer:

1. Refuses or fails to provide services and equipment as set forth in the contractual specifications after written notice of default is given to the Proposer.

2. Fails to comply with any of the provisions of this RFP or so fails to make progress as to endanger performances, hereunder, or;

3. Becomes insolvent or subject to proceedings under any law relating to bankruptcy, insolvency, or relief of debtors. In the event of termination for default, the District’s liability will be limited to the payment for goods and services delivered and accepted as of the date of termination.

4. Termination for cause includes terminations under 287.135, F.S.

b. CONVENIENCE. The District may terminate for its convenience at any time, in whole or in part, any subsequent award. The awardee shall stop work immediately upon notification of termination unless otherwise agreed upon. In the event of termination for convenience, the District’s sole obligations will be to reimburse awardee for:

1. Those goods or services shipped or performed and accepted up to the date of termination, and

2. Costs incurred by awardee for unfinished goods, which are specifically manufactured for the District and which are not standard products of the awardee, as of the date of termination, and a reasonable profit thereon.

3. In no event is the District responsible for either loss of anticipated profit or reimbursement exceeding the RFP value.

c. FUNDING. Contracts awarded hereunder are subject to the appropriation and availability of funds as approved by the District. In the event funds for the specific purpose of this solicitation are not appropriated or are insufficient, the contract may be terminated immediately without penalty or expense to PCPS of any kind whatsoever.

Upon cancellation, the District may pursue all legal remedies as provided herein and by law.

12. Insurance & Indemnification At minimum, the awarded vendor shall maintain:

• Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate.

• Automobile Liability: $1,000,000 combined single limit.

• Workers’ Compensation and Employers’ Liability per Florida law.

• Professional Liability (Errors & Omissions): $1,000,000 per claim.

PCPS shall be named as Additional Insured on applicable policies. Certificates of Insurance will be required prior to award and upon renewal.

13. Background Screening (Level 2) & Compliance All individuals assigned to PCPS locations must successfully pass Level 2 background screening and fingerprinting as required by Florida Statutes and PCPS policy prior to any work. Vendor shall maintain accessible tracking and promptly remove any ineligible worker from service. Vendor shall bear the responsibility for the fingerprinting and drug testing of its substitutes. Contractor shall solely determine whether to forward the fingerprinting cost to the substitute. Fingerprints must be submitted specifically for PCPS and obtain PCPS clearance prior to the assignment of a substitute.

14. Proposal Format & Submittal Tabs Organize your proposal using the following tabs:

• TAB 1 – Firm Overview (include acquisitions or mergers) & Qualifications

• TAB 2 – Recent Implementations (3–5, within the last three years) with contacts

• TAB 3 – Key Personnel & Contact Information

• TAB 4 – Recruitment, Hiring & Training Approach

• TAB 5 – Employee Management & Support (benefits, performance, guarantees)

• TAB 6 – Electronic Management System (IVR/Web)

• TAB 7 – Reporting & Performance History (fill‑rates, integrations)

• TAB 8 – Invoicing & Payment (SAP compatibility, e‑payables, fee structure)

• TAB 9 – Completed Attachments A–G

15. Evaluation Criteria Proposals will be evaluated by a committee using the following weighted criteria (100 points total).

The purchasing department and others will participate in an advisory capacity only. PCPS reserves the right to conduct interviews/demos for clarification. The committee may shortlist proposals for further consideration. The evaluation committee in conjunction with the purchasing department will recommend award to the School Board to be posted at www.myvendorlink.com.

The School Board may approve or reject any or all proposal(s) recommended for award.

Criteria Points

Experience & Qualifications 25

Recruitment/Hiring/Training Approach 25

System Functionality & Integrations 15

Reporting & Performance History (SLAs/Fill‑Rates) 15

Account Management & Staffing Plan (local support) 10

Pricing (markup rates, conversion fees, etc.) 10

16. Public Records, F.S. 119.0701 This is a solicitation to contract for services as defined in F.S. 119.0701. Contractors must comply with all public records requirements, including maintaining and providing records upon request, protecting exempt records, and transferring records at no cost upon contract completion.

• Keep and maintain public records required by the public agency to perform the service.

• Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

• Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.

• Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

Public records mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business with Polk County Public Schools. Contractor’s records may include, but are not limited to, supplier/subcontractor invoices and contracts, project documents, meeting notes, emails and all other documentation generated during the contract term. Records must be created and maintained in accordance with the General Records Schedule GS1-SL for State and Local Government Agencies.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE

CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO

THIS CONTRACT, CONTACT THE PUBLIC RECORDS OFFICE AT:

POLK COUNTY PUBLIC SCHOOLS

PO BOX 391

BARTOW, FL 33831-0391

TELEPHONE: 863-578-8208

publicrecords@polk-fl.net mailto:publicrecords@polk-fl.net

17. Special Conditions & Additional Requirements

• No PCPS Employment: PCPS will not employ substitutes nor use its employee system to process payroll for these services.

• Data Security & FERPA: Vendor shall safeguard student and personnel information and report any incident within 24 hours.

• Non‑Exclusivity: PCPS reserves the right to obtain services from other sources when in its best interest.

• With the consent and agreement of the successful bidder(s), purchases may be made under this bid by other public agencies within the State of Florida. Such purchases shall be governed by the same terms and conditions as stated herein.

• Small/Minority/Women‑Owned Business Participation: Describe any planned subcontracting and diversity inclusion efforts.

• Public Entity Crimes Statement and Convicted Vendor List: In accordance with Section 287.133(2)(a), Florida Statutes, A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. The prospective bidder certifies, by signature and submission of this proposal, that neither the bidder, nor its principal, its agent or its representative is presently debarred suspended, proposed for debarment, declared ineligible, voluntarily excluded from participation in this transaction or otherwise precluded by Florida Statute 287.133 from participating in this contract.

• Discriminatory Vendor List: Per the provisions of Florida Statute 287.134(2)(a), “An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity.”

The prospective bidder certifies, by signature and submission of this proposal, that neither the bidder, nor its principal, its agent or its representative is presently on the discriminatory vendor list or otherwise precluded by Florida Statute 287.134 from participating in this contract.

Attachment A – Pricing Form Provide proposed bill rate structure/markup schedule. Include any conversion (temp‑to‑hire) fees and volume/tenure discounts. Complete the table below or provide equivalent spreadsheet. (All hourly pay rates are paid to the worker; bill rate = pay + markup.). Indicate overtime policy, holidays, minimums, and any surcharges. Confirm that payroll taxes, workers’ compensation, and I‑9 verifications are the responsibility of your agency.

Role/Assignment Pay Rate Pay Type Markup (%) Bill Rate

Substitute Teacher $115.00 Daily

Substitute Teacher, Long‑Term, 10+ days

$180.00 Daily

ESE Substitute Teacher, Learning Centers

$130.00 Daily

ESE Substitute Teacher, Long-Term, Learning Centers, 10+ days

$180.00 Daily

Paraprofessional $15.00 Hourly

Paraprofessional, ESE, learning centers

$15.65 Hourly

Paraprofessional, CDAT $16.25 Hourly

Clerical $15.00 Hourly

Special Activity Pay $24.00 Hourly

Professional Development Pay $24.00 Hourly

ESE Paraprofessionals

Para (Training Level 1) $18.00 Hourly

Para (Training Level 2) $20.00 Hourly

Para (Training Level 3) $25.00 Hourly

Attachment B – Reference Request Vendor: Complete the Vendor Information section below and forward this form to at least three (3) client references. Instruct each reference to complete the remaining sections and return the completed form directly to you. Completed reference forms must be included with the bid submission prior to the deadline stated in the solicitation. It is the bidder’s sole responsibility to ensure all references are received by the deadline.

Client (Reference): Please complete the requested information regarding your experience with the vendor listed below and return the completed form to the vendor as soon as possible.

Vendor Company Name:

Describe the services provided, begin/end dates, contract value, and the overall results:

Performance Rating

Rate the vendor using scale: 6=excellent, 5, 4, 3, 2,1 = unsatisfactory, N/A if factor does not

Factor 6 5 4 3 2 1 N/A Vendor meets or exceeds overall time requirements in contract.

Vendor responsiveness to scheduled requests.

Vendor responsiveness to emergency requests.

Vendor follows specifications in contract.

Vendor technical performance of contract.

Vendor ability and attention to the quality of outcomes.

Vendor overall performance of contract.

Vendor provides the necessary personnel in a timely manner.

Vendor response time to email or phone calls.

Vendor relationship with your personnel.

Reference completed by:

CLIENT:

ADDRESS:

CONTACT SIGNATURE:

NAME PRINTED: DATE:

EMAIL: PHONE:

Attachment C – Acknowledgment & Addenda

We, the undersigned, have examined the RFP documents and all addenda issued and agree to furnish services in accordance with the terms and conditions set forth herein.

Firm Name

Authorized Representative

Title

Signature/Date

Acknowledged Addenda (list # and date)

Attachment D – Conflict of Interest Statement Disclose any relationship, financial or otherwise, that could be perceived to influence impartiality concerning this solicitation or resulting contract. If none, state “None.”

Firm Name

Authorized Representative

Title

Signature/Date

Attachment E – Drug‑Free Workplace In accordance with Florida Statute 287.087, preference shall be given to businesses with drug free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.

Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. To have a drug-free program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Respondent’s signature

Respondent’s printed name and date

Attachment F – E‑Verify Affidavit The proposer affirms enrollment in and use of the U.S. Department of Homeland Security’s E‑Verify system to verify the employment eligibility of all new employees working under this contract.

Firm Name

Authorized Representative

Attachment G – Exceptions / Deviations Form List any exceptions to the RFP terms, conditions, specifications, or sample contract language. If none, write “None.”

Firm Name

Authorized Representative

REQUIRED RESPONSE FORM

Proposal Certification

I hereby certify that I am submitting the following information as my company's proposal and understand that by virtue of executing and returning with this proposal this REQUIRED RESPONSE FORM, I further certify full, complete and unconditional acceptance of the contents of this Request for Proposal, all Attachments, Worksheets, Appendices, Supplemental Materials, and the contents of any Addendum released hereto except as otherwise noted in this proposal.

SIGNATURE OF AUTHORIZED REPRESENTATIVE:

PRINT NAME OF AUTHORIZED REPRESENTATIVE:

TITLE: DATE:

PROPOSER (Legal name of firm):

STREET ADDRESS:

CITY, STATE ZIP:

CONTACT PERSON:

TELEPHONE:

E-MAIL ADDRESS:

E-MAIL ADDRESS for Purchase Orders:

PROPOSER TAXPAYER IDENTIFICATION NUMBER:

This required response form must be signed and included with proposal submission to be accepted. We will accept signed PDF documents electronically uploaded at www.myvendorlink.com, or digital signatures on documents electronically uploaded at www.myvendorlink.com.