030ADV26R0042_final.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

030ADV26R0042 06-30-2026

Curl, Brian 07-31-2026

5:00 PM EST

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through NLSAdmin@loc.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

Curl, Brian

030ADV26R0042

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.3 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

B.4. Supplies or Services and Prices

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Section C – STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.2 DELIVERY SCHEDULE

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.232-1A LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.227-1 ASSIGNMENT OF COPYRIGHT TO THE LIBRARY OF CONGRESS (DEC 2001)

H.4 52.227-14 RIGHTS IN DATA—GENERAL (MAY 2014)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

030ADV26R0042

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2026)

I.3 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.4 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.5 LC52.216-1 ORDER PLACEMENT – SINGLE AWARD INDEFINITE DELIVERY, INDEFINITE QUANTITY (FEB 2016)

I.6 52.216-18 ORDERING (AUG 2020)

I.7 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.8 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.9 52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUNE 2003)

I.10 52.247-22 CONTRACTOR LIABILITY FOR LOSS OF AND/OR DAMAGE TO FREIGHT OTHER THAN HOUSEHOLD

GOODS (APR 1984)

I.11 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.12 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS – BEST VALUE TRADE-OFF (JUL 2016)

L.2 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (JUL 2016)

030ADV26R0042 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5.00 YEAR _______________

Stereo Headphones (Five (5) Year Ordering Period) Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2031

GRAND TOTAL _______________

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a solicitation for a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract. Firm-Fixed Price (FFP) task orders will be issued against the IDIQ resulting from this solicitation.

(End of Clause)

B.3 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

The Library does not agree to licensing agreements or any other provisions that attempt to: (1) replace an order as the governing contract; (2) establish new or supplemental payment terms; or, (3) affect the legal relationships of the parties.

Notwithstanding any clauses in this contract or order, or the contractual vehicles against which the order is placed, that establish order of precedence, the rights and obligations provided by this contract or order take precedence over the rights and obligations set forth in any licensing agreements provided to the Library.

The Library’s incorporation of a licensing agreement into this contract or order excludes all terms of the licensing agreement that contravene, modify or conflict with the terms of 36 C.F.R. 701.7 available at: https://www.ecfr.gov/cgi-bin/text-idx?SID=87a865ce2bd109313a951a3d477895d8&mc=true&node=se36.3.701_17&rgn=div8.

(End of Clause)

B.4. Supplies or Services and Prices

1. Contract Minimum / Maximum

Minimum: $100,000.00 Maximum: $2,000,000.00

030ADV26R0042 Section B

The Library of Congress will order the specified minimum amount under this IDIQ contract. Specific requirements will be identified in individual orders issued under this contract. During the life of this contract, the Government may order items in any quantity up to the specified maximum contract value. The cumulative value of all orders issued under this IDIQ contract shall not exceed the maximum amount specified under the IDIQ contract for the life of the contract. The Government is under no obligation to make further orders after the minimum guaranteed amount is fulfilled.

2. Ordering Years This IDIQ contract is established with ordering years instead of option years and as such, annual exercise of contract options is not required.

The ordering years for this Contract are as follows:

Ordering Year 1: 09/01/2026 - 08/31/2027 Ordering Year 2: 09/01/2027 - 08/31/2028 Ordering Year 3: 09/01/2028 - 08/31/2029 Ordering Year 4: 09/01/2029 - 08/31/2030 Ordering Year 5: 09/01/2030 - 08/31/2031

Order prices shall correspond to the pricing applicable to the ordering year in effect at the start of the period of performance for that order; no mixed-year pricing shall be permitted. All unit prices shall be fully burdened and inclusive of all costs, including shipping and warranty, which shall be incorporated into the unit prices.

3. Orders shall be placed using the firm-fixed-price rates identified in the J3-Attachment - Pricing Schedule. Prices under this contract are firm-fixed-price and may not be changed after award.

4. The contractor shall not charge any separate fees under this contract. Unit prices shall include any and all costs associated with engineer changes, design, development, prototypes, production control samples, testing, quality control, packaging, labeling, warranty support, shipping, handling, freight, transportation and so forth and shall be fully burdened and inclusive with the performance of the contract. The contractor shall pay a fixed price per unit, and no unexpected add-on charges shall be paid by the Library. The supply costs shall be firmly fixed and shall not be subject to any adjustment. No economic price adjustments (EPA) shall apply. The contractor shall not increase prices based on changes in economic conditions, including, but not limited to the United States Consumer Price Index (CPI) or any other price adjustment indices or mechanisms.

5. Itemized Prices: All prices shall be fully burdened, include packaging and shipping costs in the unit prices.

Pricing Tier Table Stereo Headphone Quantity

Unit Pricing:

Ordering Year

Unit Pricing:

Ordering Year

Unit Pricing:

Ordering Year

Unit Pricing:

Ordering Year

Unit Pricing:

Ordering Year

1 to 15,000 $ $ $ $ $ 15,0001 – 30,000 $ $ $ $ $ 30,001+ $ $ $ $ $

Pricing tiers are at the per-order level and not per-year. Prices for all units ordered shall be at the price quantities established.

030ADV26R0042 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Section C – STATEMENT OF WORK

C.1 BACKGROUND

The Library of Congress (Library), the National Library Service for the Blind and Print Disabled (NLS) provides a free audiobook and braille library service for people with temporary or permanent low vision, blindness, or a physical, perceptual or reading disability that makes it difficult to read print. Through a national network of cooperating libraries, NLS circulates books and magazines in audio and braille that are instantly downloadable to a personal device or delivered by mail free of charge through USPS Free Matter. The NLS provides audio playback machines and accessories to Library patrons who are unable to read standard printed material due to physical visual limitations. Headphones are an essential accessory for Library patrons who wish to listen to audiobooks privately or without disturbing others in their immediate surroundings, reduce background noise and distractions and enhance listening comfort in multiple environments.

C.2 SCOPE OF WORK

The contractor shall develop and produce stereo headphones in accordance with the specification requirements contained in Section C and J1-Attachment -Stereo Headphones Specifications. The contractor shall provide two (2) proposal samples of the proposed stereo headphones for evaluation with its proposal submission. The contractor shall provide twenty (20) production control samples for evaluation and approval. Full production units shall not be manufactured or delivered until written approval of the production control samples after award has been received from the Library. The contractor shall also provide Quality Control Plan (QCP) and inspection procedures in accordance with the specification requirements. In addition, the contractor shall furnish individual cartons and overpack cartons for the packaging and shipment of the stereo headphones. A one-year warranty covering all stereo headphones furnished under the contract shall also be provided.

C.3. CONTRACTOR REQUIREMENTS

1. Stereo Headphones:

1. The contractor shall provide stereo headphones of a style similar to that shown in Figure 1. The headphone design must meet all specifications in Attachment J1.

2. The stereo headphones shall be lightweight and include on-ear cushions, an adjustable headband, and a

3.5 mm stereo plug.

3. All headphones shall be manufactured with a high-quality materials, workmanship, and product reliability.

Figure 1. Stereo Headphone Example

4. The contractor shall provide all labor, materials, equipment, and resources necessary to manufacture and deliver the quantity of stereo headphones specified in delivery orders issued under this contract.

5. The contractor shall:

1. Provide two (2) stereo headphone samples with their proposal package, see Section L.

2. Provide twenty (20) production control samples for evaluation and inspection after award.

3. Provide qualification test results verifying compliance with all applicable specification requirements.

4. Provide manufacturing and quality control procedures. Due post-award with production control samples.

5. Provide an organizational chart identifying the Quality Control, Engineering, and Production departments. Due post-award with production control samples.

6. Provide inspection samples for each production lot delivered under delivery orders issues against this contract.

7. Package headphones in accordance with the requirements specified in Section C.3.5.

8. Comply with all mechanical requirements specified in J1 – Attachment - Stereo Headphones Specifications.

9. Comply with all electrical requirements specified in J1-Attachment - Stereo Headphones Specifications

10. Include all costs associated with shipping and handling of proposal samples, production samples, inspection samples, documentation, and delivery order quantities in the quoted unit price.

11. Include a Certification of Compliance certifying that the proposed product meets the requirements specified in Section C and J1 - Attachment - Stereo Headphones Specifications.

2. Production Control Samples:

1. Within ninety (90) calendar days after contract award, the contractor shall submit twenty (20) production control samples to the NLS/BPD.

2. These production control samples submitted shall be evaluated for compliance with the NLS’s specifications identified in Section C and J1 - Attachment - Stereo Headphones Specifications.

3. Written approval of the production control samples following successful sample testing by the COR shall constitute authorization for the contractor to commence full production of the quantities specified in Section B.

4. If the production control samples are rejected for any reason, the contractor shall have ninety (90) calendar days to correct the deficiencies and submit twenty (20) replacement samples for reevaluation and approval.

5. The samples shall be accompanied by, (1) test procedures and test data demonstrating compliance with the specification requirements identified in Section C and J1 - Attachment - Stereo Headphones Specifications, (2) documentation verifying compliance with all applicable specification requirements, (3) quality control procedures, and (4) organizational chart.

6. The contractor shall not begin production of full contract quantity until written approval is received from COR.

7. Any engineering changes made during production shall require submission of ten (10) additional samples incorporating the proposed changes. Such changes shall not be implemented until written approval is received from the COR.

8. All characteristics of the production control samples including printed text and packaging shall be inspected and evaluated for compliance against NLS/BPD requirements as listed in Section C and J1 - Attachment - Stereo Headphones Specifications. See Section L and Section M for further details.

9. Failure to meet any single requirement shall render the production control samples unacceptable.

10. Production control samples shipped to NLS/BPD for evaluation shall be delivered F.O.B. Destination, freight prepaid, to the location specified below:

Address #1:

Attn: Shana Osborne

Library of Congress

National Library Service for the Blind and Print Disabled

Attn: Shana Osborne/Equipment & Infrastructure Section

101 Independence AVE SE, (mail stop #4960)

Washington DC 20540-4960

3. Quality Control Plan and Inspections for Production:

1. The contractor shall implement sound assembly, workmanship, and quality control practices to ensure that all headphones are free from defects, including sharp edges, sharp corners, burrs, and other workmanship deficiencies.

2. The contractor’s quality control procedures shall be evaluated to determine whether they demonstrate the capability to produce reliable products through consistent manufacturing processes.

3. A quality control inspection shall be performed on production control samples.

4. The inspections shall include all inspections, examinations, measurements, and tests specified in Section C and J1 - Attachment - Stereo Headphones Specifications and shall be conducted using the methods identified in J1-Attachment.

4. Full Production Units:

1. The full production quantity of stereo headphones specified in the task order shall be due before the period of performance end date after written approval of the production control samples us provided by the COR.

2. The COR may propose engineering changes at any time during contract performance. Upon notification of a proposed engineering change, the contractor shall submit ten (10) new samples within 30 calendar days after notification of any proposed engineering change and prior to incorporating the change into production. All costs associated with the engineering change, including preparation, manufacture, testing, and submission of the revised samples, shall be borne by the contractor and shall be included in the contract price. No additional engineering or sample costs will be paid by the Library unless specifically authorized by the COR.

3. Full production units shall be distributed to the Library’s two multistate distribution locations in equal quantities, with 50 percent of the total production quantity delivered to each location.

4. All quoted prices shall be inclusive of packaging, shipping, handling, freight, and all other associated transportation costs. All items shall be delivered F.O.B. Destination, freight prepaid, with no additional transportation charges billed to the Library.

5. Units shipped directly from the factory shall be delivered F.O.B Destination, freight prepaid, to the following locations:

Address #2:

Attn: To be provided with award.

Multistate Center East (MSCE)

Library of Congress

4260 Port Union Road Suite 100

Fairfield, Ohio 45011

Address #3:

Attn: To be provided with award.

Multistate Center West (MSCW)

Director, Multistate Center West

Utah State Library

250 North 1950 West, Suite D

Salt Lake City, UT 84116

5. Marking and Packing and Cartons:

1. For marking and packaging, each stereo headphone shall be placed in a plastic bag with a minimum thickness of 2 mil for protection during storage and shipment.

2. The individual plastic bag serves an important operational purpose for the Library. It provides a simple visual indication to both patrons and the Library staff of whether a headphone has been previously used.

3. Accordingly, the plastic bag requirement provides continued value from both a sanitation and inventory management perspective. As an alternative, the contractor may propose an equivalent packaging solution that provides the same level of product protection and a tamper-evident seal or other means of indicating whether the headphones have been previously opened or used, subject to the Library's review and approval.

4. Each stereo headphone shall be packaged individually in a carton that meets or exceeds the durability and strength requirements of an RSC 275 corrugated fiberboard container.

5. Carton dimensions shall be determined by the contractor based on the size of the stereo headphone.

6. Individual cartons shall be packed for shipment in overpack cartons containing no more than 20 units per overpack box.

7. The overpack cartons shall provide adequate protection against damage during normal handling, storage, and transportation.

8. Each individual carton and overpack carton shall be clearly labeled with the following text:

FREE MATTER FOR THE BLIND OR HANDICAPPED

PROPERTY OF U.S. GOVERNMENT

NATIONAL LIBRARY SERVICE FOR THE

BLIND AND PRINT DISABLED

LIBRARY OF CONGRESS

WASHINGTON, DC 20542

9. For the “Free Matter for the Blind” label, the top of each individual headphone carton shall display the required free matter statement and mailing address information.

10. A black outline box shall be provided for the address label.

11. All text, markings, and labels shall be centered and oriented for reading from left to right.

12. The contractor shall provide carton and overpack drawings, artwork, and labeling layouts to the COR for approval in PDF format.

13. The submittal shall include all dimensions, labeling details, and packaging instructions applicable to both the individual carton and overpack carton.

14. NLS drawings 00200 and 56983-008, provided in J1-Attachment-Stereo Headphones Specifications are included as examples of previously approved packaging configurations for the NLS/BPD headphones and are provided for informational purposes only.

15. Any references to outdated Library names, logos, or terminology appearing on previous packaging or associated documentation shall be updated to reflect current Library requirements.

6. Regulatory and safety compliance

1. The contractor shall ensure all headphones, components, materials, packaging, and related accessories furnished under this contract comply with all applicable Federal, state, and local laws, regulations, and safety requirements.

2. All products delivered under this contract shall be free from defects in materials and workmanship and shall be safe for its intended use.

3. The contractor shall maintain documentation demonstrating compliance with applicable regulatory and safety requirements and shall provide such documentation to the Government upon request.

C.4 DELIVERABLES

C.4.1. Schedule of Events/Deliverables

Reference Description of Event/Deliverable Due Date

C.3.1. Stereo Headphones: The contractor shall deliver the stereo headphones specified in each task order in accordance with the requirements of Section C.

Due no later than the end of the period of performance, as specified in each order.

C.3.1. Proposal Samples: The contractor shall provide two (2) proposal samples of the proposed stereo headphones for evaluation.

Due with proposal submission.

C.3.2. Production Control Samples: The contractor shall provide twenty (20) production control samples in accordance with Section C.

Due within (90) calendar days after contract award.

C.3.3. Quality Control Plan: The contractor shall provide its quality control plan and inspection procedures in accordance with Section C.

Due, within 90 calendar days after contract award and prior to the commencement of full-scale production.

C.3.4. Full Production Units: The contractor shall deliver the full production units in accordance with Section B and C.

Due after written approval of the production control samples and before the end of the period of performance.

C.3.5. Cartons and Overpack Cartons: The contractor shall submit drawings, artwork, dimensions, labeling details, and packaging instructions for the individual cartons and overpack cartons in accordance with Section C.

Due within (30) calendar days after contract award.

C.5. OTHER

C.5.1. NLS QUALITY ASSURANCE PROVISIONS

The NLS/BPD shall inspect each lot of stereo headphones. Upon delivery of each production lot, a representative sample shall be selected and tested for compliance with the requirements specified in J1-Attachment. The NLS/BPD is authorized to perform random inspections and testing at any time, without prior notice to the contractor. The NLS/BPD reserves the right to reject any production lot in which a tested sample fails to comply with the applicable specification requirements.

Acceptance inspection shall be performed on an inspection sample from each lot of stereo headphones packaged for shipment and received by NLS/BPD. The lot size shall be determined by the contractor and NLS/BPD to provide the most cost effect means of delivery to NLS/BPD locations. The inspection lot sample size will then be determined by NLS/BPD in accordance with ANSI/ASQC Z1.4-1993. Samples from lots produced shall be shipped to NLS/BPD Equipment Infrastructure Section (EIS) for inspection. Approval of the inspection samples in writing by the COR or COTR shall constitute approval of the lot. A lot should not be shipped to NLS/BPD without written approval of the inspection samples. Acceptance inspection shall consist of each of the items listed in Section C and J1-Attachment according to the methods listed. Any failure recorded shall be cause for rejection of the lot and will require rework or replacement of the lot by the contractor at no additional cost to NLS/BPD.

C.5.2 CONTRACTOR’S RESPONSIBILITY FOR COMPLIANCE

The contractor shall be responsible for ensuring that all items furnished under this contract comply with all requirements specified in Section C and J1-Attachment. The inspections identified in this section shall be incorporated into the contractor’s overall inspection system and quality control program. The contractor’s existing quality control procedures shall be evaluated during the qualification and approval of production control samples. The absence of any specific inspection requirement in this section shall not relieve the contractor of the responsibility for ensuring that all products submitted to NLS/BPD for acceptance comply with all contract requirements. If NLS/BPD determines that a significant defect or nonconformance exists in the production units, packaging, or shipping containers, the contractor shall investigate the cause of the defect and implement corrective actions to prevent recurrence. Such corrective actions may include changes to production processes, inspections procedures, quality controls, or packaging methods. All corrective actions shall be implemented at no additional cost to the Library.

[End of Statement of Work]

030ADV26R0042 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

Production control samples shall be shipped to:

Address #1: Shana Osborne Library of Congress National Library Service for the Blind and Print Disabled Attn: Shana Osborne/Equipment & Infrastructure Section 101 Independence AVE SE, (mail stop #4960) Washington DC 20540-4960

The full production quantity of stereo headphones shall distributed in equal quantities, with 50% of the units shipped to each of the following locations:

Address #2: 50% Attn: To be provided at award.

Multistate Center East (MSCE) Library of Congress 4260 Port Union Road Suite 100 Fairfield, Ohio 45011

Address #3: 50% Attn: To be provided at award.

Multistate Center West (MSCW) Director, Multistate Center West Utah State Library 250 North 1950 West, Suite D Salt Lake City, UT 84116

(End of Clause)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number,

9. Contract number

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

(End of Clause)

030ADV26R0042 Section E

SECTION E - INSPECTION AND ACCEPTANCE

Inspection and acceptance under this contract will be in accordance with paragraph (a) Inspection and Acceptance of FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Nov 2023).

030ADV26R0042 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: The contractor’s facilities.

Period of Performance: The overall period of performance shall be as stated in section B.

Hours of Operation: The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

F.2 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 5.00

030ADV26R0042 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Curl, Brian Address: Contracts & Grants Directorate Library of Congress

LA 325

Washington DC 20540-9411 Phone:

Email: bcurl@loc.gov

Library Contract Specialist: Kinlay, Brenda Address: Contracts & Grants Directorate Library of Congress

LA 325

Washington DC 20540-9411 Phone: (202) 707-9354 Email: bkinlay@loc.gov

Library Contracting Officer Representative: Provided at time of Award Phone: Provided at time of Award Email: Provided at time of Award

Contractor Contract Administrator: Provided at time of Award Phone: Provided at time of Award Email: Provided at time of Award

G.2 LC52.232-1A LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

The Contractor must prepare and submit invoices electronically to: NLSAdmin@loc.gov and CC the COR. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing.

(End of Clause)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in each task order and to the standards and acceptance criteria defined in this contract. Individual orders will have their own schedules of payment.

030ADV26R0042 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.227-1 ASSIGNMENT OF COPYRIGHT TO THE LIBRARY OF CONGRESS (DEC 2001)

The Contractor hereby transfers and assigns to the Library any and all rights in the works produced under the contract including but not limited to copyrights. As the sole owner of the works produced under the contract, the Library will exercise all exclusive rights in the works, including but not limited to the right to distribute the Work, consistent with the Library’s ownership rights, including copyrights.

The contractor must include a similar clause into any subcontract under this contract.

(End of Clause)

H.4 52.227-14 RIGHTS IN DATA—GENERAL (MAY 2014)

(a) Definitions. As used in this clause—

"Computer database" or "database" means a collection of recorded information in a form capable of, and for the purpose of, being stored in, processed, and operated on by a computer. The term does not include computer software.

"Computer software"—

(1) Means

(i) Computer programs that comprise a series of instructions, rules, routines, or statements, regardless of the media in which recorded, that allow or cause a computer to perform a specific operation or series of operations; and

(ii) Recorded information comprising source code listings, design details, algorithms, processes, flow charts, formulas, and related material that would enable the computer program to be produced, created, or compiled.

(2) Does not include computer databases or computer software documentation.

"Computer software documentation" means owner's manuals, user's manuals, installation instructions, operating instructions, and other similar items, regardless of storage medium, that explain the capabilities of the computer software or provide instructions for using the software.

"Data" means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost or pricing, or management information.

"Form, fit, and function data" means data relating to items, components, or processes that are sufficient to enable physical and functional interchangeability, and data identifying source, size, configuration, mating and attachment characteristics, functional characteristics, and performance requirements. For computer software it means data identifying source, functional characteristics, and performance requirements but specifically excludes the source code, algorithms, processes, formulas, and flow charts of the software.

"Limited rights" means the rights of the Government in limited rights data as set forth in the Limited Rights Notice of paragraph (g)(3) if included in this clause.

"Limited rights data" means data, other than computer software, that embody trade secrets or are commercial or financial and confidential or privileged, to the extent that such data pertain to items, components, or processes developed at private expense, including minor modifications.

"Restricted computer software" means computer software developed at private expense and that is a trade secret, is commercial or financial and confidential or privileged, or is copyrighted computer software, including minor modifications of the computer software.

"Restricted rights", as used in this clause, means the rights of the Government in restricted computer software, as set forth in a Restricted Rights Notice of paragraph (g) if included in this clause, or as otherwise may be provided in a collateral agreement incorporated in and made part of this contract, including minor modifications of such computer software.

"Technical data", means recorded information (regardless of the form or method of the recording) of a scientific or technical nature (including computer databases and computer software documentation). This term does not include computer software or financial, administrative, cost or pricing, or management data or other information incidental to contract administration. The term includes recorded information of a scientific or technical nature that is included in computer databases. (See 41 U.S.C. 116).

"Unlimited rights" means the rights of the Government to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, in any manner and for any purpose, and to have or permit others to do so.

(b) Allocation of rights.

(1) Except as provided in paragraph (c) of this clause, the Government shall have unlimited rights in—

(i) Data first produced in the performance of this contract;

(ii) Form, fit, and function data delivered under this contract;

(iii) Data delivered under this contract (except for restricted computer software) that constitute manuals or instructional and training material for installation, operation, or routine maintenance and repair of items, components, or processes delivered or furnished for use under this contract; and

(iv) All other data delivered under this contract unless provided otherwise for limited rights data or restricted computer software in accordance with paragraph (g) of this clause.

(2) The Contractor shall have the right to—

(i) Assert copyright in data first produced in the performance of this contract to the extent provided in paragraph (c)(1) of this clause;

(ii) Use, release to others, reproduce, distribute, or publish any data first produced or specifically used by the Contractor in the performance of this contract, unless provided otherwise in paragraph (d) of this clause;

(iii) Substantiate the use of, add, or correct limited rights, restricted rights, or copyright notices and to take other appropriate action, in accordance with paragraphs (e) and (f) of this clause; and

(iv) Protect from unauthorized disclosure and use those data that are limited rights data or restricted computer software to the extent provided in paragraph (g) of this clause.

(c) Copyright—

(1) Data first produced in the performance of this contract.

(i) Unless provided otherwise in paragraph (d) of this clause, the Contractor may, without prior approval of the Contracting Officer, assert copyright in scientific and technical articles based on or containing data first produced in the performance of this contract and published in academic, technical or professional journals, symposia proceedings, or similar works. The prior, express written permission of the Contracting Officer is required to assert copyright in all other data first produced in the performance of this contract.

(ii) When authorized to assert copyright to the data, the Contractor shall affix the applicable copyright notices of 17 U.S.C. 401 or 402, and an acknowledgment of Government sponsorship (including contract number).

(iii) For data other than computer software, the Contractor grants to the Government, and others acting on its behalf, a paid- up, nonexclusive, irrevocable, worldwide license in such copyrighted data to reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly by or on behalf of the Government. For computer software, the Contractor grants to the Government, and others acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license in such copyrighted computer software to reproduce, prepare derivative works, and perform publicly and display publicly (but not to distribute copies to the public) by or on behalf of the Government.

(2) Data not first produced in the performance of this contract. The Contractor shall not, without the prior written permission of the Contracting Officer, incorporate in data delivered under this contract any data not first produced in the performance of this contract unless the Contractor—

(i) Identifies the data; and

(ii) Grants to the Government, or acquires on its behalf, a license of the same scope as set forth in paragraph (c)(1) of this clause or, if such data are restricted computer software, the Government shall acquire a copyright license as set forth in paragraph (g)(4) of this clause (if included in this contract) or as otherwise provided in a collateral agreement incorporated in or made part of this contract.

(3) Removal of copyright notices. The Government will not remove any authorized copyright notices placed on data pursuant to this paragraph (c), and will include such notices on all reproductions of the data.

(d) Release, publication, and use of data. The Contractor shall have the right to use, release to others, reproduce, distribute, or publish any data first produced or specifically used by the Contractor in the performance of this contract, except—

(1) As prohibited by Federal law or regulation (e.g., export control or national security laws or regulations);

(2) As expressly set forth in this contract; or

(3) If the Contractor receives or is given access to data necessary for the performance of this contract that contain restrictive markings, the Contractor shall treat the data in accordance with such markings unless specifically authorized otherwise in writing by the Contracting Officer.

(e) Unauthorized marking of data.

(1) Notwithstanding any other provisions of this contract concerning inspection or acceptance, if any data delivered under this contract are marked with the notices specified in paragraph (g)(3) or (g) (4) if included in this clause, and use of the notices is not authorized by this clause, or if the data bears any other restrictive or limiting markings not authorized by this contract, the Contracting Officer may at any time either return the data to the Contractor, or cancel or ignore the markings. However, pursuant to 41 U.S.C. 4703, the following procedures shall apply prior to canceling or ignoring the markings.

(i) The Contracting Officer will make written inquiry to the Contractor affording the Contractor 60 days from receipt of the inquiry to provide written justification to substantiate the propriety of the markings;

(ii) If the Contractor fails to respond or fails to provide written justification to substantiate the propriety of the markings within the 60-day period (or a longer time approved in writing by the Contracting Officer for good cause shown), the Government shall have the right to cancel or ignore the markings at any time after said period and the data will no longer be made subject to any disclosure prohibitions.

(iii) If the Contractor provides written justification to substantiate the propriety of the markings within the period set in paragraph (e)(1)(i) of this clause, the Contracting Officer will consider such written justification and determine whether or not the markings are to be cancelled or ignored. If the Contracting Officer determines that the markings are authorized, the Contractor will be so notified in writing. If the Contracting Officer determines, with concurrence of the head of the contracting activity, that the markings are not authorized, the Contracting Officer will furnish the Contractor a written determination, which determination will become the final agency decision regarding the appropriateness of the markings unless the Contractor files suit in a court of competent jurisdiction within 90 days of receipt of the Contracting Officer's decision. The Government will continue to abide by the markings under this paragraph (e)(1)(iii) until final resolution of the matter either by the Contracting Officer's determination becoming final (in which instance the Government will thereafter have the right to cancel or ignore the markings at any time and the data will no longer be made subject to any disclosure prohibitions), or by final disposition of the matter by court decision if suit is filed.

(2) The time limits in the procedures set forth in paragraph (e)(1) of this clause may be modified in accordance with agency regulations implementing the Freedom of Information Act (5 U.S.C. 552) if necessary to respond to a request thereunder.

(3) Except to the extent the Government's action occurs as the result of final…