030ADV26R0004 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0002 09-15-2025

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV26R0004

X

X X

See CONTINUATION Page

X

See Block 14 Addendum

Zwahlen, Jennifer

BLOCK 14 ADDENDUM

The purpose of this amendment is to revise Section L.4.2 Phase Two to clarify that the Technical Approach page limit excludes resumes, cover pages, table of contents, and transmission letters.

Apart from this, no other changes are made. All terms, conditions, and provisions of the original solicitation still apply.

Phase two proposals are still due by the date identified in the original solicitation. It is the offeror’s responsibility to monitor SAM.gov for solicitation amendments.

030ADV26R0004 0002 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

LC52.242-1 – PROPOSAL SUBMISSION INSTRUCTIONS

L.1 Competition

This competition is being conducted in accordance with FAR 13.5 Simplified Acquisition Procedures. This solicitation uses a two-phase competitive process. Please read below for more detailed information.

L2. Questions and Clarifications

Businesses shall submit their questions regarding this work to Jennifer Zwahlen, Contracting Officer, at jzwa@loc.gov and to the Contract Specialist, Colleen Daly, at cdaly@loc.gov. Questions are due no later than 09/02/2025 at 12:00 PM, Eastern Time. The Library will provide questions and answers to all potential offerors as an amendment to the solicitation, but offeror names will not be provided. The amendment will be posted to the same SAM.gov web page where the solicitation is located.

The Library reserves the right not to answer questions received after the question due date; however, it also reserves the right to answer questions received after this date at the Library’s discretion. Late questions must be substantive, pertinent to the solicitation, and must not duplicate questions already answered in the Q&A responses document.

It is the Library’s intention to provide an award without engaging in negotiations/clarifications if possible, so questions regarding all aspects are highly encouraged.

L.3 General Instructions to Offerors

All proposals shall be submitted electronically via email to both Contracting Officer (CO) Jennifer Zwahlen (jzwa@loc.gov) and Contract Specialist, Colleen Daly (cdaly@loc.gov). Proposals submitted through any means other than email will NOT be accepted. Offerors must comply with the submission instructions specified in this solicitation. The Library has the right, at its discretion, to determine an offer is ineligible for award if an Offeror does not comply materially with the submission instructions. At the Library's discretion, proposals received after the proposal response due date and time may not receive further consideration.

Offeror must not submit zipped files. The email containing the proposal must have the RFP number in the subject line (030ADV26R0004). The total maximum file size of all attached files cannot exceed 20MB due to restrictions on the Library’s email system. If needed, businesses may submit multiple emails and ensure they are clearly identified (for instance: email 1 of 5; email 2 of 5, etc.). The proposals must include the solicitation number, business name, mailing address, telephone number, and SAM UEI number. The proposal must provide the name of offeror’s primary point of contact and their email address and phone number.

Proposal Format: Quotations must be submitted in either Microsoft Office or Adobe formats. Each page must be numbered and labeled with the name of the Offeror and solicitation number. The format for all documents must be 8.5 x 11 inch pages, single-spaced 1-inch margins, 12-point font in text. Proposals must be submitted as separate volumes.

Accessibility

In addition to the proposal formatting requirements above, offeror’s proposal shall be accessible to persons who are blind or print disabled. For this reason, NLS would prefer that proposals are submitted in Word, or an equivalent format, as Word documents are more accessible than PDFs. If offeror submits a proposal in PDF format, the proposal shall be structured and formatted per the following key principles for accessibility:

1. Use headings properly – Structure documents with a clear hierarchy of headings.

2. Write in plain language – Use simple, clear language, and avoid jargon, idioms, and complex sentences. Make sure that the language is easy to understand.

3. Ensure Text Clarity – Format documents using appropriate font sizes and font types. Ensure that there is enough contrast between the text and background to make text easy to read.

4. Use alternative text – When using charts, images, and graphs, provide alternative text that explains the chart, image, or graph for people who cannot see them.

5. Effectively use lists and tables – To ensure tables and lists are easy to read, format them correctly. For tables, use proper markup to convey relationships between data.

Also, check accessibility. Word processor software, such as Word, contains a built-in accessibility tester. Use the accessibility checker to identify and fix potential accessibility issues.

L4. Quotation Contents:

The Library anticipates a robust competition for this requirement. Therefore, the Library is instituting a two-phase advisory down-select as described below. Proposals must contain the following separate volumes, in the stated order:

Phase 1. Volume One - Corporate Experience

Phase 2. Technical Approach - Management Plan / Staffing Volume

L.4.1. Two Phase Proposal Process:

This solicitation is a phased procurement. Offers must only provide their Corporate Experience Volume by the solicitation deadline (phase 1) and should not submit a Technical Approach / Staffing Volume as part of their initial submission. See section M for a more in-depth discussion of how the phased procurement will proceed and be evaluated.

Volume One – Corporate Experience

1. Phase One – Corporate Experience: Offeror shall provide a description of the specific types of services provided for efforts of similar complexity, offeror’s role, date(s), period of performance, and total dollar amount of each contract. Offeror shall provide a description for a minimum of three (3), no more than five (5), efforts completed within the past three (3) years.

2. The narrative shall include a description of how the effort was analogous in size and in the nature of the work to the Library’s requirement and; therefore, demonstrates that the offeror—either performing as the prime contractor or the subcontractor—gained the experience needed to provide the services required in this solicitation.

3. Offeror’s narrative shall also describe at least two (2) challenges offeror faced during contract performance and offeror’s approach to overcoming these challenges while performing the contract.

This response is limited to six (6) pages. The Phase One proposal is due no later than 09/10/2025 at 12:00 pm, Eastern Time.

L.4.2 Phase Two:

Volume Two – Technical Approach

Proposals must contain the following information in the stated order, as follows:

a) Draft Project Work Plan - Offeror shall provide a Project Work Plan that methodically describes how the offeror will approach the requirements of Section C and ensure all studies and deliverables are met on time. This must include a description of the effort, objectives, milestones, assumptions, and resources to successfully produce the research, analysis, recommendations, and reports required by Section C. The draft Project Work Plan shall include key milestones beginning with the kickoff meeting. The project schedule must align with the Schedule of Deliverables.

(See Section C.4)

The plan should demonstrate offeror’s applied and working knowledge of project management principles. The Final Project Work Plan is the first post-award contract deliverable. The contractor’s assumptions may not contradict the Library’s assumptions nor the terms and conditions of this solicitation.

b) Management and Staffing Plan - Offeror shall include the plan and processes offeror will use to ensure the contract is organized and staffed appropriately. The plan must include the roles, responsibilities, minimum qualifications and any relevant certificates for proposed staff and key personnel positions, and an explanation of why the proposed staff and key personnel are appropriate for the contract. The plan shall include resumes for proposed key personnel and sample resumes that are representative of staff offeror may propose for other positions. The plan must include the process for how offeror will respond to requests from the Library.

c) Executive Summary - Offeror shall submit an executive summary that describes their business practices and policies, as it relates to the work required in this solicitation. The summary must detail which project management methodologies will guide the development of and adherence to the Project Work Plan (see section 3.1).

Offeror’s proposal shall demonstrate that they possess the necessary resources to successfully perform the work described in Section C of this solicitation. Offeror’s technical volume shall thoroughly address the requirements of Section C. Offeror must respond to each requirement in Section C.3, sequentially, through a written narrative. Simply acknowledging a requirement is not an acceptable response. Offerors who merely acknowledge or restate the requirements in Section C.3 will be evaluated less favorably. At the Library’s discretion, such proposals may not receive consideration for the award.

The technical approach is limited to 20 pages, excluding resumes, cover pages, table of contents, and transmission letters. This proposal is due no later than 09/29/2025 at 12:00 PM, Eastern Time.

L.4.3 Volume Three - Past Performance (See Attachment J3):

Offeror shall submit one past performance reference for each of the three (3) contracts that were cited in the phase one proposal for work which must be substantially similar to this requirement. Past performance references must be limited to the past three (3) years, and they must be for federal contracts, state contracts, or private businesses. Past Performance Questionnaires must include the reference’s name, valid email, valid phone number, the contract number, the agency/company name, the total contract amount, and a brief description of how the work is of similar scope to the work being required under this solicitation.

Offeror shall provide Attachment J3 - Past Performance Questionnaire, to each reference for each of the three (3) contracts referenced above and in the Minimum Qualifications submission. Each reference shall provide their completed questionnaire directly to the Contract Specialist, at cdaly@loc.gov, and to the CO, at jzwa@loc.gov. Offeror shall not collect completed questionnaires nor submit them on behalf of the references to the Library.

Completed Past Performance Questionnaires must be sent directly from the reference to the Library. Completed Past Performance Questionnaires must be submitted no later than the solicitation closing date and time. The Library will not accept questionnaires submitted after the solicitation closing date and time.

L.4.4 Volume Four - Price

Offeror shall provide firm fixed prices in solicitation Section B. Pricing must be inclusive of all direct, indirect, and other direct costs. In addition to pricing Section B, offeror shall complete the price schedule at Attachment J4.

The Library is working within a very tight schedule. For this reason, Offerors are strongly encouraged to consider their proposal submission their best and final offer.

L.4.5. Amendments to the Solicitation

The Library may amend the solicitation based on offeror questions, or if the Library deems it necessary for other reasons. All amendments shall be posted to SAM.gov, on the same page where the solicitation is posted. Offeror is responsible for checking the solicitation for updates and amendments. In the event that amendments are issued, offeror is responsible for incorporating any relevant changes resulting from the amendments into their proposal.

Proposals that do not include the most current information from amendments posted on SAM.gov (for instance, offeror’s price proposal includes an older version of a price schedule) may be determined to be unacceptable at the Library's discretion.

End of Document

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS