030ADV25R0038.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV25R0038 07-07-2025

Leonard, David (202) 707-1536 07-21-2025

4:00 PM EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

Leonard, David

030ADV25R0038

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.7 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.8 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.9 LC52.239-1 INFORMATION SECURITY (APR 2021)

H.10 LC52.239-3A ASSESSMENT AND AUTHORIZATION (ALT I) (JAN 2016)

H.11 LC52.239-5 SYSTEMS HOSTED BY EXTERNAL HOSTING PROVIDERS (SEP 2018)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

030ADV25R0038

I.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.4 LC52.204-6 SPEECH OR DEBATE CLAUSE PRIVILEGE NOTICE AND PROTECTION AGAINST DISCLOSURE (SEP 2017)

I.5 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

I.6 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.7 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.8 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.9 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

K.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

K.4 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED COMPUTER SOFTWARE DEC 2007

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL 2016)

L.2 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

030ADV25R0038 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a single-award, Firm-Fixed-Price contract.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12.00 MO _______________

SIDS Support in accordance with Section C.

Contract Period: Base POP Begin: 09-29-2025 POP End: 09-28-2026

0002 12.00 MO _______________

SIDS Support in accordance with Section C.

Contract Period: Option 1 POP Begin: 09-29-2026 POP End: 09-28-2027

0003 12.00 MO _______________

SIDS Support in accordance with Section C.

Contract Period: Option 2 POP Begin: 09-29-2027 POP End: 09-28-2028

0004 12.00 MO _______________

SIDS Support in accordance with Section C.

Contract Period: Option 3 POP Begin: 09-29-2028 POP End: 09-28-2029

030ADV25R0038 Section B

0005 12.00 MO _______________

SIDS Support in accordance with Section C.

Contract Period: Option 4 POP Begin: 09-29-2029 POP End: 09-28-2030

GRAND TOTAL _______________

030ADV25R0038 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1. OVERVIEW / BACKGROUND.

The Library of Congress’ (Library) security program to protect the Library’s collections is based on the Collections Safeguarding Plan approved by Congress. The Security and Emergency Preparedness Directorate (SEPD) has the primary mission of protecting the Library’s priceless cultural property and assets.

The highest-level collections are protected by the Secondary Intrusion Detection System (SIDS). For security reasons, the contractor that services the Library's primary intrusion detection system (PIDS) cannot provide services under this contract -- i.e., the same contractor cannot provide both primary and secondary maintenance and installation. Note: for installation services relating to exhibition items and alarms, the SIDS contractor may be required to establish connections to the PIDS, but in such cases the SIDS contractor will not be responsible for programming the PIDS. Additionally, the Library has numerous disparate security requirements that require servicing and installation support services.

2. SCOPE

The contractor shall provide services necessary to maintain, repair and install SIDS security equipment as listed herein.

3. REQUIREMENTS

3.1 MAINTAIN

The contractor shall provide all labor, material and services listed in Section 3.

The contractor shall furnish documentation, including photographs, voltage measurements, and all applicable readings, of all measurements and calibration to ensure that the system is performing optimally in accordance to manufacturer specifications.

3.1.1. Periodic Performance Verification

The contractor will perform scheduled, recurring service on all equipment listed in Attachment J-1 to verify that the equipment is performing in accordance with the manufacturer's specifications. The contractor will provide to the Library a preventative maintenance (PM) plan that identifies the contractor's service schedule and satisfies the minimum frequency requirements listed in the table below. These services shall be performed during the Library's core hours.

Item No. Type Frequency/Notes

1 Alarm Sensors

Dependent upon the level of collections as indicated below:

Collections Level PM Frequency Definition

Platinum Quarterly The Library’s most priceless items

Gold Semi-Annually (2x per year)

Rare items having prohibitive replacement cost, high market value, and significant cultural, historical, and/or artifactual importance.

Silver Annually (1x per year)

Items that require special handling and including those at particularly high risk, such as computer software, popular labels in print, videos, and compact discs.

Bronze Biennial (1x every 2 years)

Bronze collections include those items served without special restrictions in the Library’s reading rooms and materials that may be loaned without stringent restrictions.

Copper N/A Copper collections are those the Library does not intend to retain but holds while deciding, for example, which may be used for its exchange and gift programs.

Includes motion detectors, door position sensors, shock sensors, glass break sensors, and wireless transmitters and receivers. Includes full functional operational check to the United States Capitol Police (USCP) Library Communications Center (LCC)

2 Camera Monday – Friday excluding Federal Holidays to visually verify that the cameras are crisp and clear. Document problems with out of focus cameras and schedule and conduct routine maintenance to correct camera performance.

3 Book Theft Detector Weekly

Local Audible Alarm

Monthly

5 Duress Monthly

Video Recording

Verint

Weekly validation that the camera is operable, and that video is discernable, that it is viewing the intended target, and that it is actively recording.

Video Recording

Stand-alone

Weekly. Currently these are supporting Rare Books; and we are providing Office of Congressional Workplace Rights (OCWR) a weekly check recorders

3.1.2. Software Updates

The contractor shall actively monitor software releases from Software House that provides applications in support of the SIDS system. When a new release is made available by the software manufacturer, the contractor shall advise the COR of the software release. The Government may also request software installation in the absence of the contractor's notification. As part of the planning process, the contractor must ensure that the existing hardware shall support the new software release, that any existing integrations within the SIDS system continue to function, and that there will not be a reduction in functionality unless agreed to by the Government, as a result of the software upgrade. The Government must approve all software installations, and may, at its discretion, choose to accept changes in functionality.

3.1.3. System Configuration and Installation Documentation

The contractor shall:

Maintain backups of system data. This includes backups of configuration data for servers; workstations;

security panels and data switches.

Maintain two up-to-date electronic (PDF and source file format) copies of technical documentation applicable to the SIDS system on-site at the Library. The contractor shall include all background images consistent with the latest set provided by the Library. Source files must be editable by Autodesk Brand AutoCAD version 2019 or later.

Maintain hardware device matrices for the SIDS systems. The device matrix will include the following information for each item: Item type; manufacturer; model; serial number; date item put into service.

3.2 REPAIR

The contractor shall provide all labor to effect repairs, both routine and emergency for all equipment in Attachment J-1.

As a part of routine and emergency repairs of all equipment, the contractor must monitor the status of services and related SIDS components. At a minimum, the contractor shall maintain the system performance for the circumstances when the manufacturer of a component or system item no longer supports that item, i.e. the manufacturer categorizes the items as “end-of-life” or “no longer supported.”

Requests for service may originate from the USCP, the COR, or any staff member of the Security and Emergency Preparedness Directorate (SEPD).

Reference section 5.2 for timeliness of response. Repairs will be completed according to potential impact to either the operation of the Library or increase of risk to the Library’s collections.

Failure Type Related Components Repair Time

High Priority

Data servers, computer workstations, data switches, supporting data transmission

Repairs will be completed within 24 hours of the reported failure. Any time required by the contractor must be reported to the COR with a report of what infrastructure (copper and fiber connections).

Standalone (“Trilogy” model) card readers actions have been completed and the specific actions that are planned with the estimated time and date for each.

High priority failures are those that affect the ability of the USCP to monitor the alarm condition and those affecting a card holder to access a space controlled by a stand-alone card reader.

Non- High Priority

All equipment not listed above.

Repairs will be completed within the next business day of the Library as defined in section 5.2 under “Core Hours”

3.3 INSTALL/RELOCATE

The contractor shall install and relocate in accordance with the table below.

Item No Item Annual Max

Qty Note

1 Exhibition Case

Case: 107

Wall Hanging: 10

Camera: 90

Includes installation of sensors – separate sensors for two alarm systems (SIDS and PIDS). The PIDS system administrator will program the PIDS alarm points based on information provided by the SIDS contractor. Sensors consist of switches for any opening or removable case component; shock/vibration sensors;

motion sensors.

2 Exhibition Area 3 Includes the repositioning of cameras and motion sensors to protect the exhibition design.

3 Construction Barrier 3

Includes installation of door position sensors; motion detectors;

vibration sensors, lace wire, and cameras connected to the PIDS system. The PIDS system administrator will program the PIDS and Video Management System (VMS) based on information provided by the SIDS contractor.

4 Covert Cameras 3

Wireless camera kit for event display of Library collections.

Brand name or equal kit by Sperry West, Inc., video commander includes; four cameras, power supplies and batteries. Visit https://www.sperrywest.com/cameras/video-commander/

Sperry West video commander saliant characteristics:

Resolution = 700TVL, Lens Size = 3.7mm, Power = 12Vdc 150mA, Record Mode = Alarm or Motion, Playback Speed = 1x, 2x, 4x, 8x, 16x, 32x, Battery = 12V SLA 40Amp

5 Book Theft Detector 2

6 Audible Alarm 3 Safety Technology International brand name “Exit Stopper” alarm.

7 Surveillance Kit 10

Public Address Speakers

This activity is associated with space reconfiguration projects. No equipment required; contractor will assist to disconnect and reconnect TA speakers that other development projects require.

4. CONTRACT PERFORMANCE

4.1. SCHEDULE OF EVENTS/DELIVERABLES

Description of Event/Deliverable

Due date

Quality Control Plan Draft submitted with proposal and final due 60 days after contract award.

Preventative Maintenance Plan Draft submitted with proposal and final due 60 days after contract award.

Configuration Management and Change control plan

Draft submitted with proposal and final due 60 days after contract award.

SIDS As-Built Drawings Annually July 31st after contract award.

Maintenance Activity Report 5th of each month;

The COR will review and provide comments on or acceptance of deliverables within 10 days of receipt.

4.2. QUALITY CONTROL

The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how it assures itself that its work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to its QC system.

5. ADDITIONAL INFORMATION

5.1. PLACE OF PERFORMANCE. The work to be performed under the contract will be performed at the following locations:

James Madison Memorial Building (LM) 101 Independence Avenue, SE Washington, DC 20540

Thomas Jefferson Memorial Building (LJ) 10 First Street, SE, Washington, DC 20540

John Adams Memorial Building (LA) 2nd Street, NE between East Capitol and Independence Avenues, Washington, DC 20540

The Little Scholars Child Development Center 601 East Capitol Street, SE, Washington, DC 20003

Cabin Branch Warehouses 1503/1505/1519 Cabin Branch Drive, Hyattsville, MD

Fort Meade Storage Facility 100 Montgomery Meigs Road, Fort Meade, MD

Packard Campus 19053 Mount Pony Road, Culpeper, VA 22701

USCP Verizon Building Washington, DC

5.2. HOURS OF OPERATION.

Core Library hours are 7am - 4pm Monday through Friday (excluding Federal holidays or when Library facilities are closed due to local or national emergencies, administrative closings, or similar Government-directed facility closures). The required response time during core hours is 30 minutes. The required response time during non-core Library hours is 2 hours.

5.3. Government furnished property

5.3.1. Work Environment

The Library will provide two workstations in an access controlled area of the Library. Each workstation will have a desk, chair, computer connected to the Library’s computer network, and desk phone with voice messaging. Any contractor staff assigned to perform regularly on this project will be expected to utilize a Library provided email account.

The Government may provide Government Furnished Equipment and surplus equipment to replace as approved by the COR.

6. SPECIAL QUALIFICATIONS.

The contractor must maintain the licensing for the Software House C-Cure system.

The contractor personnel and company must be licensed by the Department of Criminal Justice Services, DJCS, and Maryland Police (if applicable.)

6.1. KEY PERSONNEL

Before replacing any individual designated as Key Personnel by the Government, the Contractor shall notify the Contracting Officer no less than 30 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer.

The following positions are considered key personnel:

Project Manager

Duties:

The Project Manager ensures that all SIDS system hardware functions according to the Library’s design intent and the manufacturer’s specification by performing the following duties:

• Trouble-shoots, diagnoses and repairs any malfunctioning SIDS system component

• Serves as the key resource for executing preventative and corrective maintenance activities

• Works in coordination with the COR planning and executing the installation of fixes, patches, and updates for all IESS systems firmware/software.

• Assists the COR in maintaining the certification and accreditation of the information systems supporting the SIDS system.

• Performs data entry to maintain configuration settings, system documentation, and maintenance/repair of all SIDS components

• Provides telephone support in response to contact with technicians performing on this contract, customers and U.S.C.P. staff reporting malfunctions, and COR requesting technical details.

• Reviews logs and performs periodic system audits to reduce the likelihood of equipment failures

• Contacts the system’s manufacturer regarding installation/repair issues.

The program manager shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. This individual shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The program manager or alternate shall be available during 6:00am through 6:00pm, Monday through Friday.

Qualifications of the Project Manager:

Minimum of 10 years’ experience as an individual with sole responsibility for designing, installing and maintaining equipment similar function and complexity to the equipment listed in attachment J-1, used to protecting cultural property in an organization of equal or larger size as the Library of Congress and with historic preservation act controls.

Must maintain current System Installer / Maintainer certifications for Software House brand C-Cure 8000 and 9000. In lieu of specific manufacturer systems, certification in systems of equivalent or greater complexity and functionality will be considered. However, the individual must be enrolled and successfully complete the certifications at the next offered date at no cost to the government.

Service Technician

Duties:

The Service Technician trouble-shoots, diagnoses and repairs any malfunctioning SIDS system component.

Qualifications of the Service Technician:

Minimum of 5 years’ experience in electronic security service and preventative maintenance of equipment listed in attachment J-1 and maintain current certifications for Software House C-Cure 8000 and 9000.

7. PHASE IN /PHASE OUT PERIOD

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the thirty-day phase-in/ phase-out periods. During the phase-in period, the contractor shall become familiar with performance requirements to commence full performance of services on the contract start date. The Government will provide the Contractor with 30 calendar days, from the contract award date, to accomplish all applicable transition tasks. During the transition period, the contractor shall work collaboratively with both the Government and the “outgoing” Contractor. The transition period shall be conducted in accordance with the Contractor’s proposed technical approach. The Contractor is responsible for ensuring that all staff have completed background checks, received appropriate badges, equipment is activated, and staff is trained and fully capable of commencing work, in accordance with the contract terms and conditions, no later than the end of the transition period.

Upon notification from the Government, the Contractor shall commence with the execution of phase-out-related activities.

During the phase-out period, the Contractor shall work collaboratively with the Government and the “incoming” Contractor. The phase-out process shall be accomplished in accordance with the Contractor’s proposed technical approach. The Contractor shall maintain full capability throughout the phase-out period.

030ADV25R0038 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance:

James Madison Memorial Building (LM) 101 Independence Avenue, SE Washington, DC 20540

Thomas Jefferson Memorial Building (LJ) 10 First Street, SE, Washington, DC 20540

John Adams Memorial Building (LA) 2nd Street, NE between East Capitol and Independence Avenues, Washington, DC 20540

The Little Scholars Child Development Center 601 East Capitol Street, SE, Washington, DC 20003

Cabin Branch Warehouses 1503/1505/1519 Cabin Branch Drive, Hyattsville, MD

Fort Meade Storage Facility 100 Montgomery Meigs Road, Fort Meade, MD

Packard Campus 19053 Mount Pony Road, Culpeper, VA 22701

USCP Verizon Building Washington, DC

USCP Alternate Computing Facility (ACF) Manassas, VA

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract, however the hours listed in C.6.1. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

030ADV25R0038 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Leonard, David

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-1536

Email: dleonard@loc.gov

Library Contract Specialist: Davis, Austin

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-1050

Email: audavis@loc.gov

Library Contracting Officer Representative: Provided at time of award.

Contractor Contract Administrator: Provided at time of award.

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

(a) The Contractor shall ensure that all contractor employees, both directly employed and subcontracted, contractors and sub-contractors, who will need regular, unescorted access to Library facilities obtain Library-issued photo identification badges. The Library will issue the ID badges without charge. The Contractor shall schedule with the COR time for contractor staff to be available to receive Library ID badges prior to starting work. The Contractor shall accurately maintain a list of contractor employee badge numbers and provide updates to the COR upon request.

030ADV25R0038 Section G

(b) The Contractor shall provide instruction and ensure that each contractor employee performing work under this contract visibly displays their Library ID badge at all times they are present on-duty on Library premises. Refusal or repeated neglect to display the Library ID badge may result in removal from non-public Library premises and removal from the contract.

(c) Upon termination, resignation, contract completion, or other event leading to a contractor employee not requiring continued access to Library facilities under this contract, the Contractor is responsible for returning all Government identification, building passes, keys, and other Government property issued to that contractor employee within 5 business days from the termination of that contractor employee’s access. Failure on the part of the Contractor to return these materials may result in the Contractor’s liability for all costs associated with addressing the resultant security breach.

(End of Clause)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified below pursuant to the standards and acceptance criteria defined in this contract.

CLIN Description Unit Price UoM QTY Extended Price

0001 Base Year Maintenance and Repair

$ Mo 12 $

0002 Option Year 1 Maintenance and Repair

$ Mo 12 $

0003 Option Year 2 Maintenance and Repair

$ Mo 12 $

0004 Option Year 3 Maintenance and Repair

$ Mo 12 $

0005 Option Year 4 Maintenance and Repair

$ Mo 12 $

030ADV25R0038 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Library’s Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor staff must successfully complete mandatory information systems security training and access forms prior to use of or access to any of the Library’s digital assets.

(a) The required training is available on the Library’s learning management system, LOC Learn, at https://www.loc.gov/extranet/cld/. Library staff will provide further instructions upon onboarding.

(b) Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at https://www.loc.gov/staff/cld/.

(End of Clause)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process. Enrollment in the Library’s continuous vetting process also requires enrollment in the Federal Bureau of Investigation (FBI) Record of Arrest and Prosecution Background (“Rap Back”) program, which provides the Library with notification of any criminal activity by the enrollee. Upon enrollment in Rap Back, the Library shall provide each enrollee with a notification of their rights with respect to the collection and use of their fingerprints and to the accuracy of the information obtained from Rap Back, as well as a copy of the FBI Privacy Act Statement that describes how FBI may use their fingerprint images.

(4) The fact that the Library may conduct background investigations and continuous vetting on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct. This includes providing contractor personnel who can maintain compliance with the Library’s requirement of a drug-free workplace and federal laws regarding controlled substances (see the Controlled Substances Act, 21 U.S.C.

§ 801 et seq. for the definition of controlled substances). In the event that drug testing is required for a contractor employee to obtain a favorable fitness determination, the contractor will be responsible for bearing the costs of such testing, conducting the testing in a manner consistent with federal vetting standards, which are based on the testing protocols published by the Substance Abuse and Mental Health Services Administration (SAMHSA), and providing the results to the Library.

(5) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness or the contractor employee is non-compliant with the Library’s instructions or requests for information during the vetting process. In such cases, the Contracting Officer (CO) or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from Library premises.

(6) The contractor will ensure the COR and CO are notified of all changes to those contractor personnel performing work on this contract that require non-public access.

(End of Clause)

H.7 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Project Manager Provided at time of award

Service Technician Provided at time of award

(End of Clause)

H.8 LC52.237-2 CONDUCT OF WORK (MAY 2015)

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be responsible for all damage to Library property by the activities of his employees resulting from these operations.

The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of or the security of the Library.

(End of Clause)

H.9 LC52.239-1 INFORMATION SECURITY (APR 2021)

The work to be conducted is considered Controlled Unclassified Information (CUI) pursuant to National Institute of Standards and Technology (NIST) Special Publication (SP) 800-53 (rev 4) or current version. The Contractor shall ensure that all non-public Library information processed under this contract shall be protected from unauthorized use and mishandling by the Contractor. Information includes both hard copy (paper) formats and soft copy (stored in electronic form, e.g., hard disks, tapes, flash drives, CD-ROM/CD-R, etc.)

(a) The Contractor shall store hard copies and soft copies contained on removable media (e.g., tapes, floppy disks, flash drives, CD-ROM/CD-R, etc.) in a government-approved storage container per the direction of the Contracting Officer Representative (COR) or the Library of Congress Project Manager when not under the direct control of Contractor Key Personnel.

(b) The Contractor shall treat any information developed on security vulnerabilities and any Government provided non-public information as “CUI”.

(c) The Contractor personnel shall label and protect this information as “Security Category: Moderate”, placing this designation in the footer.

(d) The Contractor shall ensure that all documents designated “Security Category: Moderate”, “Security Category:

High” and “Limited Official Use Only” are not emailed to or from an external email system. These documents may only be emailed between Library of Congress email accounts, or within a secured corporate email network.

(e) The Contractor shall ensure that all documents designated “Security Category: Moderate”, “Security Category:

High” and “Limited Official Use Only” are shredded, burned, or otherwise destroyed before being disposed of in accordance with applicable corporate and federal records management policies.

(f) The Contractor shall dispose of all documents designated “Security Category: Moderate”, “Security Category: High” and “Limited Official Use Only” remaining in the Contractor’s possession at the end of the contract term.

(g) The Contractor shall ensure that all Contractor workstations used to process Library information utilizes anti-virus and anti-spyware utilities that are configured to continuously monitor and to automatically update as well as having automatic operating system patching in place.

(h) The Contractor shall ensure that all Contractor workstations used to process Library information employ a firewall that can either be software running on the workstation or a stand-alone firewall that protects the workstation from unauthorized access from any other devices, including devices on the Contractor’s corporate network.

(i) The Contractor shall ensure that all Library information that is labeled “Security Category: Moderate”, “Security Category: High” and “Limited Official Use Only” is encrypted using a Federal Information Processing Standards Publication (FIPS) 140-2 validated application configured in FIPS mode. This includes information stored on internal hard drives and removable devices (e.g., CD-Rs, flash drives, etc.)

(j) The Contractor must provide a written list of anti-virus, anti-spyware, firewall, encryption products, versions and proof of licenses, along with the automatic operating system patching status, MAC address (if applicable) and user name for each system being used to process Library information.

(k) In accordance with NIST SP 800-61 (rev 2, as updated), the Contractor shall report to infosec@loc.gov, the Contracting Officer, and the COR any adverse events (adverse events are currently defined as events with a negative consequence, such as system crashes, packet floods, unauthorized use of system privileges, unauthorized access to sensitive data, and execution of malware that destroys data) that are computer security related or computer security incidents (computer security incident is currently a violation or imminent threat of violation of computer security polices, acceptable use policies, or standard security practices) concerning Library CUI within 24-hours of its discovery.

The contractor shall coordinate its response to such an event or incident with the Library.

(l) The Contractor shall not provide any government-furnished non-public documents, information, or licensed material in any form to anyone other than the Contracting Officer, the COR, or the Library of Congress Project Manager without the written approval of the Contracting Officer, the COR, or the Library of Congress Project Manager during the period of this contract or at any time afterwards.

(m) The Contractor shall not release any government documents or information related to IT Security in any form without the written approval of the Library’s IT Security Group.

(n) The Contractor shall ensure that all Contractor personnel sign nondisclosure agreements (NDAs).

(o) The Contractor shall ensure that all Contractor personnel complete the Library of Congress IT Security Awareness Training on an annual basis.

(End of Clause)

H.10 LC52.239-3A ASSESSMENT AND AUTHORIZATION (ALT I) (JAN 2016)

The information technology identified in this contract will be subject to review and approval of Assessment and Authorization (A&A) prior to connecting the system(s) to the Library of Congress Network.

(a) The contractor shall provide the COR with documentation demonstrating Authorization.

(b) The Library will perform a security assessment, assessment, risk assessment, and security testing & evaluation pursuant to NIST SP 800-37.

(c) The Contractor shall provide Authorization support to the Authorizing Official, including producing copies of the Assessment Package, drafting memorandums and assisting in the briefing of the Designated Approving Authority.

(d) The Contractor shall ensure that the IT system is not connected to the Library of Congress Data Network until accredited.

(End of Clause)

H.11 LC52.239-5 SYSTEMS HOSTED BY EXTERNAL HOSTING PROVIDERS (SEP 2018)

For any non-Library of Congress owned and operated systems supporting a hosted application, including cloud services, security devices, shared servers, backup devices, and management systems, the Contractor shall provide:

(a) Design documentation demonstrating that the environment is Federal Risk and Authorization Management Program (FedRAMP) compliant

(b) Assessment and Authorization documentation for the operating environment

(c) Documented test results, including individual test items, showing that the applications, hosting platforms and associated management systems have implemented the minimum security controls per FIPS 199) of the system.

(d) Access for the Library to conduct scanning, security testing and assessment, and…