Brand Name Media Cards J and A FY25_Redacted 1 Updated.pdf

Justification and Approval For Other than Full and Open Competition

Plan ID Number: 2025-CIO-0220 2025-

Form Updated 4/14/2023

Justification & Approval

As a legislative branch agency, the Library is subject to the competition and advertising requirements of 41 U.S.C. § 6101. Like the Competition in

Contracting Act and the FAR, 41 U.S.C. § 6101 does not require competition when a contracting officer certifies that only one source or brand-name item is available, when dictated by public exigency, or when otherwise authorized by law.

This document sets forth the justification and approval for award of a contract or order by means providing for other than full and open competition per 41 U.S.C. § 6101, LCR 7-210, and, as applicable, FAR 6.302, FAR 13.106-1, FAR 8.405, and FAR 16.505. Contracting without competition shall not be justified on the basis of a lack of advance planning or concerns related to availability of funds.

This form shall be used to support instances where competition will be limited to a single source, a limited number of sources, including where a brand name product is required.

Part 1 – Identification

1. Contracting Agency and Activity: Library of Congress, Contracts and Grants Directorate

2. Nature of Action Being Approved Contract (or modification)

LoC or Leg Branch Order (or modification)

GSA Schedule or GWAC: GSA

Other: Identify

Plan ID Number: 2025-CIO-0220

Contractor (or Brand Name): Name Avaya Federal Solutions

Estimated Value (Base and all options):

Period of Performance: 4/1/2025- 9/30/2025

3. Description of Supplies or Services Required to Meet Library Needs

The Library requires the following brand name supplies or services:

Media Module Cards for 450 Gateway Part Number Quantity

MM717 24 PORT DCP MEDIA MODULE RHS 700394711 9

MM716 ANALOG MEDIA MODULE 24 FXS RHS 700394703 38

Part 2 – Program Office Justification & Approval

4. Authority for Contracting Without Competition

Up to and including $250,000 For this requirement up to $250,000, using simplified acquisition procedures under FAR part 13, the basis for contracting without providing for full and open competition is:

Only one responsible source is reasonably available to meet Library requirements. 41 U.S.C. § 6101(b); FAR 13.106-1.

Product or service is reasonably available from only one source.

Plan ID Number:

Source controls copyrights, patents or other exclusive licensing arrangements.

Urgent circumstances; only one source can reasonably deliver by required date. Option years are not permitted.

Source is expressly authorized or required by statute: Identify the authority

Library’s needs can only be satisfied by a brand-name product

The Product is listed the Library of Congress Enterprise Architecture Repository (LCEAR) database (Attach applicable

IT Standard Data Sheet)

5. Rationale for Contracting Without Competition

We are authorized to limit competition on the basis of the citation in section 4 because:

To continue support via Avaya Maintenance Contract LCCIO25F0002 and LCCIO20F003, the Library of

Congress is required to keep Avaya systems at a supported release cadence. The current release is 10.1 and

G650 gateways are not supported in the 10.2 release. The software version 10.1 is no longer supported as of

12/31/25. The Avaya G650s must be replace by G450’s prior to upgrade to 10.2. The Avaya MM Card is needed because it is only brand that works and is supported with this Avaya Gateway Equipment and the

Library’s Avaya Voice Switch. The Library will upgrade the G650’s on the Capitol Hill locations to G450s in

FY25. The MM Cards requested are the only brand type that can be installed in the Avaya G450s’. The MM

Cards will provide the connections needed for digital and analog telephones at the Library buildings, including those for USCP and AOCs.

6. Actions to Overcome Barriers to Competition Before Subsequent Contract Is Required

To increase competition, we will:

The library will continue to conduct market research and monitor Avaya’s list of authorized resellers.

7. Program Office Certification

I certify that the description of the Government’s minimum needs, schedule requirements, and technical information that provide the basis for this justification are accurate and complete.

Plan ID Number:

PART 3 – CONTRACTING OFFICER DETERMINATIONS & CERTIFICATION

8. Efforts to Solicit from As Many Potential Sources As Practicable Unless a justification is based on FAR 6.302-2, Unusual and compelling urgency, contracting officers shall post justifications for other than full and open competition, including brand name justifications, to the Contract Opportunities website on sam.gov (or eBuy for Brand Name Justifications under FAR Part 8) prior to requesting a proposal or otherwise entering into negotiations.

Advance notice will be published in sam.gov for 15 days before a contract is awarded. FAR 5.203(a).

Advance or concurrent notice will be published in sam.gov for a reasonable time for commercial items FAR 5.203(a) and 12.204(b).

Advance notice will not be published because the action meets the following FAR exception:

Notice would compromise national security. FAR 5.202(a)(1).

Unusual and compelling urgency; notice period would seriously injure Government. FAR 5.202(a)(2).

Expressly authorized or required to be made through another Government agency. FAR 5.202(a)(4).

Order will be placed against an IDIQ contract awarded under FAR 16.5. FAR 5.202(a)(6).

Order will be placed against GSA schedule or other competitively-awarded contract. FAR 5.202(a)(11).

Other:

Advance notice will not be published per 41 U.S.C. § 6101; see attached deviation from the FAR per LCR 7-210 § 3.A.

We made the following efforts to interest potential sources in this award: Sought GSA competition in FY25, however inordinate terms and open market quotes were received.

9. Listing of Sources That Expressed Interest in Writing

The following sources expressed interest in this award: Avaya and certified resellers

10. Additional Information

The following additional information is relevant to this justification and approval: N/A

11. Contracting Officer Determination that Price Is Fair and Reasonable As explained in detail below, I intend to determine that the prices for this contracting action are fair and reasonable based on comparison of the prices to the following (see FAR 15.404-1(b)(2)):

Historical prices paid by the Government Published competitive price lists

Library’s Independent Government Estimate Prices obtained through market research

Other: Prices obtained through competitive proposals

12. Contracting Officer Determination of Responsibility Checked System for Award Management (or will check in the case of competitive proposals for a brand name product)

13. Contracting Officer Determination of Best Value I have determined that this action represents the best value to the Government because: It will result from competitive proposals.

14. Contracting Officer Certification I certify that, to the best of my knowledge and belief, this justification is accurate and complete. For those actions up to $750,000, I approve contracting without competition for this requirement.