030ADV24R0054 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 14

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV24R0054

07-12-2024

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 12:00 PM EST on 09/09/2024

See CONTINUATION Page

X 1

Samuel, Ramon

BLOCK 14 ADDENDUM

The purpose of Amendment 0002 is as follows:

1. To amend Section C DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK as indicated in strikethrough deletions and red text additions.

2. To amend Section L.1 PROPOSAL SUBMISSION INSTRUCTIONS – BEST VALUE TRADE OFF as indicated in the strikethrough deletion.

3. To amend Section M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF as indicated in the strikethrough deletion.

4. To amend the Offer Due Date. The Offer Due Date is extended from 12:00 PM EST on 07/24/2024 to 12:00 PM EST on 09/09/2024.

030ADV24R0054 0002 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Section C Statement of Work

C.1. OVERVIEW / BACKGROUND.

The Library of Congress (Library) is seeking a centralized Media Asset Management (MAM) solution that will integrate a sophisticated software layer over its existing hardware storage systems. The Multimedia Group, Office of Communications, and Design Office all manage a vast array of digital media assets. At present, there is no cohesion between these offices and the digital media assets held by each, creating gaps in the effort to streamline the sharing of digital assets to complete mission critical tasks. The current process requires manual management of media assets.

The MAM solution sought will replace this manual process and provide a central automated solution to enhance file sharing and organization, retrieval, metadata tagging, quality control and the approval process. This new system will serve as the primary media assets repository for these multiple departments, each with varying metadata types and workflows. The solution must aim to optimize current on-premises hardware storage solutions in use. The current on-prem storage systems are sufficient for the needs of the various divisions at the Library that will be using this MAM system. To avoid a loss of access if a funding lapse occurs, the Library requires a system that is not based on monthly or annual subscriptions. The data that will be ingested by the system will originate from the Library’s fleet of Sony photography cameras, Sony ENG cameras, Sony Cinema cameras, and a variety of SD and microSD cards.

C.2. SCOPE

The Contractor shall provide a MAM system capable of storing, categorizing, and tracking various types of digital media assets.

C.3. REQUIREMENTS

Contractor shall provide a MAM System to include audio files, video files, and still images--as well as supporting descriptive metadata for each digital asset. The system must be available for personnel on-site and telework employees working remotely via virtual private network (VPN).

The Contractor shall deliver both hardware and software to support the system. When installing the software, the Contractor shall consult with the three Library service units that will use the software—the Multimedia Group, Office of Communications, and Design Office—to understand their requirements and configure the software accordingly.

The MAM system must be capable of managing all digital media assets, supporting versioning control, metadata input, archive functions, video playback, and integrating with current software and hardware. To support uploading from physical media, the system shall include two ingest workstations, along with media card readers compatible with Sony Still, ENG, and Cinema camera media cards.

C.3.1 Asset Management

The system shall provide comprehensive asset management functionality, including multiple file import methods, duplication avoidance, and the ability to handle various file sizes and file formats. In addition to these requirements, the proposed system must provide the capability to:

Import a single file or multiple files simultaneously;

Recognize the Sony ENG and Cinema cameras’ XML files, codecs, (MXF (XAVC), MP4 (H.264/H.265) and folder/file structure system;

Recognize drop frame and non-drop frame timecodes;

Manage multiple file sizes and/or formats of the same asset, including proxy versions of video files;

Create sub-clips from video assets;

Customize views and searches, and organize assets into folder-like structures; and Place files in multiple folders without creating duplicate media (on occasion changes will be made to an edited master; this new file should replace the old file)

The Library’s current workflow for video assets is as follows:

1) Cameras record an event; after which someone moves the files from camera media to a SAN and logs the metadata.

2) After reviewing the footage, a Producer logs additional metadata.

3) A video editor uses those assets to create edited masters and logs metadate for the new files.

4) An archivist reviews and confirms metadata and adds any additional metadata needed before copying files to long term (archive) storage.

The Library uses the same/very similar process for photographs and other non-video media.

C.3.2 Metadata Management and Conflict Resolution

The MAM system must allow for the creation of custom metadata fields and multiple schemas and support advanced search capabilities across all metadata fields. To ensure data integrity, The system must prevent metadata entry conflicts when multiple users are working on the same data.

The system must have the ability to extract existing technical metadata from assets with and without sidecar XML files.

Metadata entry and updates shall be possible on both single files and multiple files/assets, at once. Metadata types shall include at a minimum: date, time, timecode, text, Boolean, drop-down, tags, single select and multi-select. Metadata fields shall also be capable of handling diacritics.

C.3.3 Version Control and File Association

The system shall provide the capability for version control and linking of related files, such as derivative assets.

C.3.4 Archiving and Recall

The system shall provide a method to archive original/native content, while retaining a proxy/representation file in the system; and can recall original/native content. It shall also provide the ability to set archival rules based on metadata.

C.3.5 Integrated Video Player

The system shall have an integrated player for viewing audiovisual assets. The player shall support timecode specific comments and provide the option to playback overlaid SRT captions. The integrated player shall also allow for video scrubbing during playback.

C.3.6 Adobe Software Integration

The system shall support direct import into applications within the Adobe Creative Suite (at minimum After Effects, Lightroom Classic, Photoshop and Premiere) and allow for export from applications within the Adobe Creative suite back into the system. The Library uses the Adobe service Frame.io. Within the Adobe Premiere video editing platform, the platform offers a panel integration allowing files to be copied to/from Frame.io. The MAM system shall have a feature which supports this functionality to pull/send files to /form the MAM system, from within Adobe Premiere.

C.3.7 Event Scheduling System Compatibility

The Contractor shall identify a solution to Integrate their proposed MAM system with the Library’s existing Event Management application, hosted on ServiceNow. The Library’s Event Management system contains detailed descriptive metadata about each event the Library hosts. This metadata will frequently apply to the various assets to be tracked by the MAM system. The API should have the capability to pull descriptive metadata fields from tables within ServiceNow and associate it with pieces of media in the proposed solution.

Key fields are: “Events Number”, “Events Recording Number”, and “Project Code”. If metadata updates must occur on a recurring schedule instead on-demand, the updates must happen at a minimum of every five (5) minutes.

C.3.8 Workflow Automation

The system shall provide the ability to create and monitor custom workflows and automations. This shall include the ability to send notifications, the ability to customize workflows based on metadata changes, and the ability to customize archival rules.

C.3.9 Database Integrity and Data Size

The system shall offer functions for scheduling automated system backups of its system database and restoring from the system backups. Estimated size and quantity of files for each group:

The above numbers are current estimates, which will increase over time. All existing data shall be migrated into the new MAM system.

C.3.10 Account Control

The system shall support role-based system user access. To meet the Library’s IT Security regulations, account access shall support Active Directory/LDAP and/or Single Sign On (SSO). The system shall integrate with MS Entra ID, formerly Azure AD. The system must allow for a minimum of 25 concurrent user sessions.

C.3.11 Interoperability - Software

The MAM system shall seamlessly integrate with various software tools used across the Library, including applications within the Adobe Creative Suite 2024 version (at minimum: After Effects, Lightroom Classic, Photoshop and Premiere) and Telestream Vantage version 8. This interoperability is required to aid smooth workflows and efficient file handling among the different divisions. Telestream Vantage is used to transcode all video content for internal use, external use, and records management.

Group Estimated file count

Estimated File Size(TB)

Multimedia Group

~15,000 150 TB

Office of Communications

N/A, but much lower than 15k

6.0 TB

Design Office N/A, but much lower than 15k

6.0 TB

The system should include an operator interface presented as an intranet page that is compatible with modern browsers on both Windows and Mac OS.

C.3.12 Interoperability - Hardware

The MAM system shall seamlessly integrate with multiple existing division-specific hardware storage systems, including, Quantum StorNext Xcellis fiber storage arrays and general local Storage Area Networks (SAN). The system shall support a variety of connection protocols to ensure full compatibility with both Mac and PC environments, including SMB for network file sharing across all platforms, NFS for integration with Linux/Unix systems, and iSCSI for high-performance SAN connections.

The current Quantum system in use at the Library is StorNext Xcellis with Workflow Director and Workflow Extender.

The model numbers for the Library’s Quantum hardware are: QXS-X24ES and QXS-X24.

C.3.13 On-Site and Remote Access

The MAM system shall be accessible for on-site and remote (telework) Library employees.

C.3.14 Maintenance

Contractor shall provide manufacturer maintenance for ongoing support, including software / firmware upgrades. Support shall also include remote technical support response time within 24 hours, via phone or email Monday through Friday, excluding holidays.

C.3.15 Media Ingest Stations

The Contractor shall provide a quantity of two (2) PC Computer ingest stations, for the sole purpose of ingesting media from Sony media card types. Each ingest station shall include the following:

A Small form-factor computer with a minimum of 512 GB of internal storage, a minimum of 16GB of memory, at least one (1) USB 3.0 type C port, and at least two (2) USB 3.0 type A ports;

A compatible keyboard and mouse;

Compatible 20” inch LCD computer monitor with VESA mount;

One (1) two-unit rack shelf;

One (1) CFexpress Type A/SD Memory Card Reader, data transfer rate up to 10 Gb/s, USB 3.1 Gen 2, and includes both USB Type-C to Type-C and USB Type-C to Type-A cables;

One (1) USB 3.0 Reader/Writer for SxS PRO+ and SxS-1 Memory Cards, with read speeds up to 440 MB/s, write speeds up to 350 MB/s, bus powered, USB 2.0 compatible, Windows and Mac compatible, and includes a USB-

3.0 cable; and

One (1) pair of headphones with 40mm Neodymium drivers, a closed design, swiveling earcups, and a single-sided coiled cable.

C.3.16 Accessibility

The solution must meet or exceed applicable Revised Section 508 Standards and WCAG 2.1 A or AA standards.

The Library has a responsibility to ensure an equitable user experience for both staff and researchers with disabilities. At a minimum the solution must:

Meet or exceed applicable Revised Section 508 Standards and WCAG 2.1 A and AA standards without the use of accessibility overlay technology. Overlays include third-party applications which use Javascript to alter the product interface.

Allow seamless compatibility with assistive technology, including screen readers like Jaws, NVDA, VoiceOver, etc.

The Contractor shall:

Provide Voluntary Product Accessibility Template (VPAT) or similar accessibility conformance report completed by a certified accessibility tester in requested format within 90 days of the Period of Performance (POP) start date.

If accessibility issues are found as part of the VPAT evaluation, the Contractor shall provide a timeline for when the issues will be fixed.

C.3.17 Administrative Access

Administrative access for Library administrators must be initiated from Library networks over a secure VPN connection.

C.3.18 Alerting and Monitoring

The system shall provide real-time up/down alerts, as well as time-based availability metrics.

C.3.19 Application Programming Interface (API)

The solution shall provide a fully documented API that allows for (1) extraction/insertion of data into the platform, and

(2) execution of business functions.

C.3.20 Configurations

If the system includes the ability to extend features/configuration via user-defined configuration items, these configurations must not interfere with future platform upgrades.

These user configurations are version-controlled either via an internal tool, or via an external repository such as GIT.

If a specific requirement would cause a potential problem with platform upgrades, the Contractor shall bring this to the attention of the Contracting Officer’s Representative (COR) immediately. The Library will then work with the Contractor to discuss the situation and possible alternative approaches or modifications to the requirements to maintain the integrity of the platform.

C.3.21 Remediation of Software Vulnerabilities

As part of the Library’s continuous security monitoring program, software used by the agency is subject to routine security scanning, whether it is hosted internally or externally. These security scans may result in the identification of software security vulnerabilities that need to be mitigated within the following timeframes:

High-Priority Vulnerabilities 30 calendar days

Medium-Priority Vulnerabilities 180 calendar days

Low-Priority Vulnerabilities 360 calendar days

Upon notification of a security vulnerability, the Contractor will correct the vulnerability within the specified timeframes, including the modification, testing, and installation of code on all Library instances of the software. The Contractor will also provide documentation, such as release notes, installation guides and user guides, to document the changes made to the software to address the identified vulnerability(ies). Costs associated with addressing software security vulnerabilities are not reimbursable separately and should be included as part of the Contractor’s price for provisioning the Library’s software licenses or software maintenance.

C.3.22 Infrastructure

The system’s physical hardware designs must be in accordance with the approved hardware defined in the LOC Enterprise Architecture (Storage/Server/Network/Peripherals). For reference, currently approved products by the Library include:

1) Server OS = RHEL 9 or Windows Server 2022

2) DB = MySQL 8/8.4 or Oracle 19 or SQL Server 2019

3) For integration purposes, the Library’s Network and Storage infrastructure are mainly

a. Storage: Nimble and EMC Unity

b. Network: Cisco

The system’s database architecture must be in accordance with the approved databases and supported versions defined in the LOC Enterprise Architecture (i.e., Oracle X, SQL Server X, and My SQL X).

The operating system (OS) for the application must be in accordance with the approved operating systems defined in the LOC Enterprise Architecture and deployed on hardened OS images in accordance with the agency’s IT Security Directives (i.e., Red Hat version 7,8 or higher; Windows Server 2019 or higher; and Exchange 2019 or higher).

If the system is installed on premise, it must support the Application Centric Infrastructure (ACI) network model.

If the system is installed on premise, the design for the application must be in accordance with the Zero Trust methodology and provide IPV6 support. The Library’s current network is Application Centric Infrastructure (ACI) as defined by Cisco which is implemented with Cisco ISE. Any applications and or hardware installed on the network must provide a full connectivity requirement for the device to include ports and protocols when connect to the Library Network for the Network team to build and define an End Point Group (EPG) for the application/hardware which only permits approved communication paths on the network. The MAM system must be able to provide the detailed communication pattern/needs for the application/hardware.

C.3.23 System Uptime Requirements

The system shall support 99.9% uptime for the Production environment.

System downtime for software updates, patches, and release deployments shall be performed during approved maintenance periods.

The Contractor shall provide advance notification to the COR for its scheduled maintenance periods.

The Contractor shall alert the COR of any unanticipated service disruptions as soon as the outage is identified and provide hourly status updates until the resolution of the outage.

C.4. CONTRACT PERFORMANCE

C.4.1 HARDWARE DELIVERY

The Contractor shall deliver the MAM system software and media ingest station hardware to the following address:

The Library of Congress – Multimedia Group Attn: To be provided at contract award The Library of Congress – James Madison Building 101 Independence Avenue S.E.

Office: To be provided at contract award Washington, DC 20540

Phone: To be provided at contract award

The Contractor shall contact the COR at least two (2) business days before delivering any hardware to confirm that staff will be available to receive the equipment.

C.4.2 HARDWARE INSTALLATION

The contractor shall provide installation, integration, and configuration for all on-premises hardware items and all required software. This includes racking and cabling of hardware that shall be installed in equipment racks, installation and configuration of software that is required for the system to function. Onsite installation shall occur at the Library of Congress James Madison Building, in Washington, DC.

C.4.3. ACCEPTANCE OF HARDWARE

Library users will test all the hardware delivered by the Contractor within 10 business days of receipt by the agency. The Contractor shall replace any defective hardware with equipment that is in good working order within 10 business days of notification of the defect(s) by the COR, at no additional cost.

(End of Clause)

030ADV24R0054 0002 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF

L.1 Clarifications and Questions

To be considered, all questions pertaining to the solicitation must be submitted in writing to Olexiy Levchuk at olevchuk@loc.gov with a copy to Ramon Samuel at rsamuel@loc.gov no later than 12:00 Noon ET, June 27th, 2024.

Questions received after this time may not be answered.

L.2 General Instructions to Offerors

A. All offers shall be submitted electronically via email to Olexiy Levchuk at olevchuk@loc.gov with a copy to Ramon Samuel at rsamuel@loc.gov, no later than the response date specified in this solicitation. Offerors must comply with the submission instructions specified within this solicitation.

The Library has the right at its discretion to determine an offer is unacceptable for award if offeror does not comply materially with the submission instructions.

Email submission instructions:

The email must include the solicitation number 030ADV24R0054 in the subject line. The maximum file allowed through the Library’s email system is 20MB. If needed, offeror may send multiple emails but must ensure they are clearly identified. Offeror must not submit zipped or locked files. Offers submitted through Sam.gov will not be accepted.

B. Proposal Format: Proposals shall be submitted electronically in either Microsoft Office or Adobe formats. Each page must be numbered and labeled with the name of the offeror and solicitation number. The format for all documents is

8.5 x 11 inches pages, single-spaced, 1-inch margins, 12-point font in text.

Offeror shall submit a proposal package that includes two separate volumes as described below. Each volume must include the solicitation number, company/firm’s name, mailing address and UEI number and information for the firm’s Point of Contact and the potential Contractor Contract Administrator.

1) Volume 1: Technical Proposal (Offeror shall not include price or price related information in this volume.)

2) Volume 2: Price Proposal

C. Content of Proposals: Offeror must submit a proposal package that includes two separate volumes as described below.

Each file must include the solicitation number and UEI number.

1. Volume 1 – Technical Proposal

The Technical Proposal shall address all requirements of the solicitation and must not refer to or include price. Offeror shall provide information for section described below:

a. Technical Approach

i. Offeror shall provide a narrative describing offeror’s approach for fulfilling the requirements in Section C

(Statement of Work). The narrative must show a thorough understanding of the requirements of the solicitation. In this section, offeror must respond sequentially to each paragraph.

ii. Offeror shall provide an Accessibility Conformance Report (ACR) or Voluntary Product Accessibility Template (VPAT).

Offeror must not simply restate the Statement of Work. Offeror’s proposal may be determined to be non-responsive or unacceptable if offeror simply restates the Statement of Work.

b. Corporate Experience

i. In this section, Offeror shall provide at least three (3), but no more than five (5), examples of relevant and recent Media Asset Management (MAM) solution projects completed not more than seven (7) years ago (i.e, within the last 7 years) that demonstrate offeror has the technical experience providing MAM solutions for companies, universities, major museums or cultural institutions (comparable to the Library of Congress).

For each example, Offeror shall provide: 1) customer’s name; 2) descriptions of the projects and services provided; 3) dates of performance and 4) total dollar amount of the contract and the information must be clear as to whether the work was performed as the prime or subcontractor. Offeror must demonstrate how offeror’s experience providing the services described for each effort shows offeror is capable of providing the services identified in this solicitation.

ii. If offeror is proposing subcontracting, offeror shall provide relevant and recent experience (not more than five (5) years old projects) for the subcontractor(s) for the services that will be provided by subcontractor.

iii. If subcontracting is contemplated, Offeror shall describe offeror’s experience managing subcontractor(s) and how the relationship provided quality services to the customer.

c. Past Performance

i. For each of the customers provided in the Corporate Experience section above, offeror must provide the data below. Blind Customer Feedback: Offeror shall send the blind past performance questionnaire J-4 Revised Past Performance Questionnaire to the customers referenced above in the Corporate Experience section. Offeror must ensure that the form is completed and returned directly to Olexiy Levchuk at olevchuk@loc.gov with a copy to Ramon Samuel at rsamuel@loc.gov the solicitation closing date and time. Forms received late or submitted directly to the Library by the offeror will not satisfy the requirement for blind customer information and will not be accepted.

2. Volume 2 – Price Proposal

(a) Price Schedule: Offeror shall read the Statement of Work at Section C and provide firm fixed prices for the deliverables listed in Attachment J-2 – Price Schedule. Offeror shall also provide details for how prices were derived for each deliverable, including, but not limited to services, labor categories and required hours. Offeror shall also include a firm fixed price for each CLIN at section B.

(b) SF 1449: Offeror shall provide a signed copy of the SF 1449 and return signed amendments to confirm offeror has read and agrees to comply with the terms and conditions of the solicitation. Signed amendments must be included within the Price Proposal.

(c) Amendments: Offeror shall acknowledge receipt of amendments to confirm offeror has read the amendments and agrees to comply with the terms and conditions of the solicitation.

(d) Representations and Certifications – Section K of this solicitation.

(End of Provision)

030ADV24R0054 0002 Section M

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

A. General Information

The Library will evaluate offers as described below:

The Library will award the contract resulting from this solicitation to the responsible Offeror that provides the best value to the Library, price and other factors considered. The Library intends to evaluate the proposals and award the contract without discussions with Offerors. Therefore, the Offeror's initial proposal should contain Offeror's best terms.

The Library reserves the right to communicate with one or more offerors if the Contracting Officer determines it is necessary. In addition, the Library reserves the right to communicate with the offeror that the Library determines to present the best value to the Library, to address any remaining issues, if necessary and finalize the contract with the offeror. These issues may include technical and price components. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the Library, the Library reserves the right to communicate with the next offeror that the Library has determined presents the best value to the Library based on the original analysis and address any remaining issues. The Library intends to evaluate the proposals and award the contract in accordance with FAR 13

B. Proposal Evaluation

Best value will be determined through an integrated evaluation of the following factors, listed in descending order of importance:

(1) Technical Approach

(2) Corporate Experience

(3) Past Performance

(4) Price

All non-price factors when combined are equally as important as price.

1) Technical Approach:

(i) The Library will evaluate the extent to which Offeror’s proposal illustrates an understanding of the Library’s requirements described in Section C (Statement of Work) of the solicitation, the feasibility of offeror’s proposed approach, and likelihood of exceptional contract performance.

(ii) The Library will evaluate offeror’s submitted Accessibility Conformance Report (ACR) or Voluntary Product Accessibility Template (VPAT) for product’s 508 compliance.

2) Corporate Experience:

(i) The Library will evaluate the examples provided as to how well they demonstrate offeror has the expertise to provide the services required in this solicitation, demonstrated through experience performing work of similar nature and complexity for organizations similar to the Library of Congress.

3) Past Performance:

030ADV24R0054 0002 Section M

The Library will evaluate the past performance information submitted to assess the level of risk of offeror’s ability to successfully perform the contract. The Library may review the answers provided in the Past Performance Questionnaires and records contained in the Contract Performance Assessment Reporting System (CPARS) to assess the likelihood that the offeror can successfully perform the required work. The Library reserves the right to contact and use information provided by the references and any other sources.

Offeror will be evaluated neither favorably nor unfavorably for past performance if no relevant past performance information is provided by the offeror nor obtained by the Library.

4) Price:

(i) Price Schedule - The Library will add the total prices for the deliverables in the Price Schedule (Attachment J-2) to establish a total evaluated price (TEP). The Library will assess the reasonableness of the proposed price for each deliverable and the TEP to ensure the prices are reasonable.

5) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Library may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

End of Document