030ADV24Q0113 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 26

See SCHEDULE

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV24Q0113

X

X X

See CONTINUATION Page

X

See Block 14 Addendum

Robinson, James

BLOCK 14 ADDENDUM

The purpose of this solicitation amendment is to:

1. Convert the anticipated contract type from a Firm-Fixed-Price Option Year contract to an Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

2. Remove FAR 52.217-9 Option to Extend the Term of the Contract for the change to the IDIQ contract.

3. Revise the CLINs of Section B for five ordering years inclusive of all services and supplies included in the requirement.

4. Insert Section B.3. Services and Prices.

5. Revise Section C. to include non-routine repairs and services in this requirement in accordance with Section B and the alternate IDIQ ordering procedures added to this solicitation.

6. Include the following additional terms, conditions, and clauses associated with IDIQ ordering procedures for this requirement. LC FAR clauses are included in full text. FAR clauses incorporated by reference are found in full via https://www.acquisition.gov/:

a. LC52.232-1A

b. LC52.232-2

c. LC52.201-2

d. 52.216-31

e. 52.243-1

f. 52.243-3

g. 52.216-18

h. 52.216-19

i. 52.216-22

j. 52.216-27

k. LC52.216-1

l. LC52.216-1A

7. Revise Section L.1.1. Award Type to IDIQ.

8. Revise Section L.1.5. Volume III Price for IDIQ contract and competition format.

9. Revise Section M.1.2. Volume III Price for IDIQ contract and competition format.

10. Include Attachment J1 – Sample Task Order for the Price Volume of the solicitation.

CONTINUATION PAGE

030ADV24Q0113 0001

Table of Contents

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3. SERVICES AND PRICES

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.242-15 STOP-WORK ORDER (AUG 1989)

F.2 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.3 DELIVERY SCHEDULE

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.232-1A LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

G.2 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-2 ORDERING OFFICERS (OCT 2013)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.216-18 ORDERING (AUG 2020)

I.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.3 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.4 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

I.5 LC52.216-1 ORDER PLACEMENT – SINGLE AWARD INDEFINITE DELIVERY, INDEFINITE QUANTITY (FEB 2016)

I.6 LC52.216-1A ORDER PLACEMENT - ALTERNATIVE ORDERING PROCEDURES (FEB 2015)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL 2016)

SECTION M - EVALUATION FACTORS FOR AWARD

030ADV24Q0113 0001

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

030ADV24Q0113 0001 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5.00 YR _______________

Annual Preventative Maintenance Visits, Evaluations, and Routine and Non-Routine Repairs and Service Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2029

GRAND TOTAL _______________

B.3. SERVICES AND PRICES

B.3.1. Minimum and Maximum Amounts

Minimum: $1,500.00

Maximum: $200,000.00

The Library of Congress will order the specified minimum amount under this IDIQ contract. Specific requirements will be identified in individual orders issued under this contract. During the life of this contract, the Library may order the maintenance, repair, replacement, and/or evaluation of the projectors and their associated equipment up to the specified maximum contract value. The cumulative value of all task orders issued under this contract, shall not exceed the maximum amount specified above.

B.3.2. Itemized Prices

Ordering Year

(OY)

Dates Annual Maintenance Visit Evaluation Fee

OY I 06/01/2024 – 05/31/2025

cdaly Highlight 1 CLIN, five ordering years. Prices for individual items below in B.3.

030ADV24Q0113 0001 Section B

OY II 06/01/2025 – 05/31/2026

OYIII 06/01/2026 – 05/31/2027

OY IV 06/01/2027 – 05/31/2028

OY V 06/01/2028 – 05/31/2029

B.3.3. Evaluation Fees

The evaluation fee covers the cost of a thorough evaluation. An order will be issued for each evaluation. Upon completion of an evaluation, the contractor will provide the Library a written estimate with projected pricing including required replacement parts and services for each piece of equipment. If the Library chooses to proceed with the repair or service, the cost shall be paid through the issuance of a new order or via purchase card in accordance with LC52.216- 1A – Alternative Ordering Procedures. No work shall proceed without written acceptance or confirmation of the work by the COR.

If the Library declines to proceed with repairs after review of the contractor estimate, only the evaluation fee will be charged. If the contractor deems a piece of equipment to be non-repairable, only the evaluation fee will be charged.

B.3.4 Repair and Parts

Repairs: Repairs shall be paid at the hourly rate for repairs.

Parts: All parts shall be billed at the exact amount the part was purchased. No escalation in the price of the parts shall be accepted.

B.3.5 Shipping Costs

Shipping cost, if any, shall be included in each estimate for repair. Shipping cost shall be billed at the exact amount of the shipping cost including insurance. No escalation in shipping cost will be accepted.

030ADV24Q0113 0001 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

C.1. OVERVIEW / BACKGROUND

The Library of Congress (Library) requires contract support for preventive maintenance and repair of motion picture film and digital cinema projectors and associated equipment. The projectors are located at:

1. Pickford Theater, Madison Building, Washington, D.C.

2. Packard Campus Theater, Packard Campus – National Audiovisual Conservation Center, Culpeper, VA

3. Motion Picture Film Lab Screening Room, Packard Campus – National Audiovisual Conservation Center, Culpeper, VA

C.2. SCOPE

The contractor shall provide repair services and routine preventive maintenance to motion picture film projectors (both Kinoton and Century brands), Barco digital cinema projector, and related cinema equipment in each of the three locations.

In cases where machine(s) must be taken out of service, maintenance of such machine(s) will no longer be required as part of this maintenance contract. Any replacement equipment, if any, shall become part of the contract, provided they are of comparable make/model and are within the scope of this contract.

These services shall be provided for the following items:

2.1. MARY PICKFORD THEATER, MADISON BUILDING, WASHINGTON, D.C. (Room LM-302):

Table 1

BRAND MODEL DESCRIPTION QUANTITY

Century JJ2 Film projector 2 ORCON (Optical Radiation Corporation) XH-16S

Xenon projector lamphouse

ORCON (Optical Radiation Corporation) XPS-10S

Xenon power supply

Dolby Stereo MPU-1 Magnetic preamplifier unit

Dolby Stereo CP200 Processor unit 1 Dolby Stereo CP200 Control unit 1 Dolby Stereo PS1B Power supply 1 Kelmar Systems unknown Excite supply 1

2.2. PACKARD CAMPUS THEATER AND PROJECTION BOOTH (Rooms 1030 and 1032):

Table 2 BRAND MODEL DESCRIPTION Quantity

Barco DP4K-32B Digital Cinema Projector System

Kinoton FP38E-Q Projector System 2 Kinoton FP75E-S Projector System 2 Kinoton LH7000W Lamphouse 4 JBL 4645 Speaker 1 JBL 4642A Subwoofer 2 JBL 4648A Speaker 5 Dolby Panel Remote Unit Cat.

No. 204 Remote 4

Dolby CP-200 Cinema Processor 1 Dolby DA20 Cinema Processor 2 Dolby MPU-1 Cinematic Preamp 1 Dolby PS-1B Dolby Power

Supply

DTS SR-A5 DTS Processor 1 Panastereo SR-35 Dolby Processor 3 QSC DCP300 Digital Cinema

Processor

QSC DCA1222 Audio Amplifier 9 QSC DCA2422 Audio Amplifier 3 QSC DCA3422 Audio Amplifier 2 QSC DCM30 Audio Amplifier 1 IREM EX-170GM3 Power Supply 4 REMCOR CH250A Cooler 4 APC SMT1000RM2U Power Supply 1 APC SMX2200RMHV2U Power Supply 1 Extron SW4 HD 4K PlUS Switcher 1 Atlona AT-HDR-EX-70C HDR

Receiver/Extender

AJA Hi5-4K-PLUS SDI to HDMI Converter

2.3. PACKARD CAMPUS MOTION PICTURE FILM LAB (MPFL) SCREENING ROOM (Room 3270):

Table 3 BRAND MODEL DESCRIPTION Quantity Kinoton FP38E-Q Projector System 2 Dolby DA20 Processor 1 Panastereo CSP1200 Processor 1 Panastereo Control Remote Control 2 QSC DCA-1622 Amplifier 4 QSC DCA-3022 Amplifier 1 IREM EX100GM/3 Power Supply 2 Kinoton Remote Projector Remote 1 REMCOR CH250A Cooler 2

C.3. REQUIREMENTS

3.1. Annual Maintenance

The Service Provider shall provide annual preventive maintenance (PM) on each of the projectors located at the three sites listed.

1. For all projectors, preventive maintenance includes (but is not limited to):

adjusting tension;

inspecting machines for safe transport of film through film path;

overall cleaning of projector;

assessing image quality and adjusting brightness, as necessary;

performing software and hardware upgrades;

repairing or replacing malfunctioning electrical equipment, fuses, wires, circuit boards;

checking cooling system; and assessing and adjusting lenses and aperture plates, as necessary.

2. For Kinoton projectors, provide factory-authorized maintenance according to manufacturer’s recommended schedule, or as needed, including inspecting all wiring, mechanical and electrical parts, to ensure proper working order. Clean, lubricate and calibrate projectors.

3. For Century Projectors, inspect all wiring, mechanical and electrical parts, to ensure proper working order.

Clean, lubricate and calibrate projectors.

4. For Barco Digital Projector: provide factory-authorized maintenance according to manufacturer’s recommended schedule, or as needed, including inspecting all wiring, mechanical and electrical parts, to ensure proper working order. Provide software upgrades.

a. Preventive maintenance may be completed in one or multiple site visits, as preferred by contractor in coordination with Library’s Contracting Officer Representative (COR). Preventive maintenance will be considered complete when work is finished. Contractor may not charge additional travel costs for additional site visits to complete preventive maintenance.

5. All preventive maintenance must be completed before end of contract year.

6. Phone and email consultation and troubleshooting shall be considered a part of the annual maintenance.

3.2. Repairs Outside of Annual Maintenance

Minor repairs that can be completed in a short amount of time and will not add significant time to the visit shall be included in preventive maintenance visit(s). The COR will provide contractor with a list of issues needing resolution prior to preventive maintenance visit(s).

Repairs or problems that cannot be addressed during a preventive maintenance visit may require separate repair/service.

1. If evaluation of the problem can be done by phone/email, no evaluation cost will be incurred. If, after virtual troubleshooting, it is determined that onsite repairs are required, the contractor shall provide a summary and quote of the work required to the COR. This quote must be inclusive of all travel, parts, and labor.

2. If contractor must evaluate problem in person, an evaluation visit will be ordered per the pricing schedule of Section B. Following evaluation, the contractor must provide a written summary and quote of the work required to the COR. This quote must be inclusive of all travel, parts, and labor.

cdaly

Deleted reference to purchases being made outside the contract since they will now be covered.

a. If the repair/service is urgent, evaluation must occur within five business days, or as agreed upon by both the contractor and the Library of Congress, dependent upon the nature of the problem.

b. The repair/service will be considered complete when work is finished, even if requiring multiple trips by contractor. The contractor may not charge additional travel costs if the repair/service requires multiple trips.

c. The onsite evaluation may include consideration and troubleshooting for more than one projector, piece of associated equipment, or issue in the same location or building.

3. No repairs or service shall be performed or scheduled without COR approval. Repairs and service outside of annual maintenance will be paid by government purchase card.

3.3. Part Repair and/or Replacement

Factory authorized parts are required for Barco and Kinoton Projectors, provided such parts are still being manufactured and/or are readily available for purchase.

The contractor shall submit a list of any routine parts and supplies that will be included in the cost of annual maintenance.

If parts are needed outside of the routine parts list (either for upgrades or replacement of old parts), they will be identified or approved in writing by the COR. The contractor shall not purchase any parts outside of the routine parts list before receipt of written approval for the part and purchase by the COR. The contractor shall work with the Library to ensure correct parts are acquired.

3.4. Performance and Reporting

The contractor shall provide all tools and equipment needed to service machines.

The contractor shall provide COR with overall condition report of machines in writing, detailing maintenance and repairs performed, and providing recommendations for additional work or parts, if any. Report must be provided within one month of visit.

The contractor must respond within five (5) business days for inquiries regarding the scheduling of annual maintenance.

The contractor must response within three (3) days in a timely manner to questions and problems. All services must be performed within 30 days of contractor acknowledgement of Library inquiry.

C.4. SCHEDULE OF EVENTS/DELIVERABLES

Paragraph reference Description of Event/Deliverable Due date/Payment schedule

3.1 Annual preventive maintenance Must be scheduled and performed by

March 1 of each contract year.

3.2 On-site evaluation for additional

repair/service As needed, date to be determined by contractor and COR per C.3.4.

3.2 Additional repair/service As soon as possible after work is authorized; date to be determined by cdaly

Deleted reference to purchases being made outside the contract since they will now be covered.

contractor and COR per C.3.4.

C.5. CONTRACTOR PERSONNEL

The contractor shall assign the following Key Personnel:

1. Project Manager Requisite skills and experience:

a. Minimum five (5) years of experience managing similar requirements. This includes motion picture film projector, digital projector, and cinema equipment repair and maintenance.

2. Technician/Service Manager This position is only required if the Project Manager is different from the individual(s) servicing the equipment.

a. Requisite skills and experience:

i. Factory-certified training from manufacturers Kinoton and Barco. Evidence of this training must be provided.

The Project Manager and/or Technician/Service Manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Project Manager and Technician/Service Manager may be the same individual. Personnel shall be available between Monday through Friday between the hours of 9:00 a.m.

and 5:00 p.m., except Federal holidays or when the government facility is closed for administrative reasons.

C.6. CONTRACTOR TRAVEL

Preventive maintenance, evaluation, and repair/service visits are inclusive of travel costs. No additional travel expenses will be paid for by the Library.

030ADV24Q0113 0001 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

(End of Clause) cdaly

Added in case the vendor purchases items or has repairs/replacements sent directly to LOC.

030ADV24Q0113 0001 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work order is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either—

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if—

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage;

provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon a proposal submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(End of Clause)

F.2 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

(a) If the performance of all or any part of the work of this contract is delayed or interrupted (1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or

(2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

030ADV24Q0113 0001 Section F

(b) A claim under this clause shall not be allowed—

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

(End of Clause)

F.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 5.00 05/31/2029

030ADV24Q0113 0001 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.232-1A LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

After an evaluation is ordered and completed, per Section B and Section C, the Contractor must prepare and submit a quote electronically via email to the COR for any non-routine service, repairs, and/or replacements. Invoices for non-routine service, repairs, and/or replacements shall only include the costs in the original quote submitted to the COR.

Invoices will only be paid once the work or purchase of parts is authorized, completed, and accepted in writing by the

COR.

(End of Clause)

G.2 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified below pursuant to the standards and acceptance criteria defined in this contract.

(End of Clause) cdaly

Added for purchase card and QBs.

030ADV24Q0113 0001 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-2 ORDERING OFFICERS (OCT 2013)

(a) Contracting officer’s ordering representatives, “Ordering Officers,” specifically designated for this contract are authorized to place orders expressly within the terms and conditions of this contract and not exceeding the simplified acquisition threshold.

(b) Specifically, Ordering Officers may not:

(1) Make any changes to the terms or conditions of the contract or agreement;

(2) Order or accept supplies or services not expressly within the scope of the contract or agreement;

(3) Issue instructions to the contractor to perform work that is outside the scope of the contract or agreement;

(4) Split purchases to avoid single purchase limits specified in the ordering officer’s designation letter; or

(5) Further delegate Ordering Officer authority.

(c) The Library is not obligated to pay for orders for products or services not included within the scope of this contract and clause.

(d) The following Library employees are designated as the contracting officer’s ordering officers under this contract:

Name Title Contact Information

TBD on award TBD on award TBD on award

(End of Clause)

030ADV24Q0113 0001 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

FAR Number Title Date

52.216-31 TIME-AND-MATERIALS/LABOR-HOUR PROPOSAL

REQUIREMENTS—COMMERCIAL ACQUISITION

NOV 2021

52.243-1 CHANGES—FIXED-PRICE AUG 2018

52.243-3 CHANGES—TIME-AND-MATERIALS OR LABOR-HOURS SEP 2000

I.1 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 06/01/2024 through 05/31/2029.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

I.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of 200,000.00;

(2) Any order for a combination of items in excess of 200,000.00; or

(3) A series of orders from the same ordering office within 15 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 15 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

I.3 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.

The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 05/31/2030.

(End of Clause)

I.4 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation.

(End of Provision)

I.5 LC52.216-1 ORDER PLACEMENT – SINGLE AWARD INDEFINITE DELIVERY, INDEFINITE

QUANTITY (FEB 2016)

Orders will be issued by the contracting officer via e-mail. While the Library reserves the right to unilaterally issue orders for work identified in this contract, the Library will generally solicit proposals and issue orders bi-laterally, in which case the signature of the contractor and the contracting officer are necessary for full execution of each order. All orders are subject to the terms and conditions of this contract. In the event of a conflict between an order and this contract, the contract shall control.

The contractor shall not accept orders which exceed the “not-to-exceed” amount of the contract or which are placed after the end of the contract ordering period.

(End of Provision)

I.6 LC52.216-1A ORDER PLACEMENT - ALTERNATIVE ORDERING PROCEDURES (FEB

2015) Orders will be issued by the contracting officer via issued task orders or authorized purchase card orders. Orders issued under this contract are effective upon the date identified within the task order or purchase card order.

Task or purchase card orders may be placed anytime over the contract period beginning with the award of the main contract vehicle.

When the Contractor receives a task or purchase card order, the Contractor shall communicate with the COR via email to confirm the details of the order, provide details of when the order processing will begin, when the order is to be shipped, and confirm the delivery date and Library shipping address.

The Contractor shall not submit IPP invoices for Purchase Card Orders.

All orders are subject to the terms and conditions of this contract. In the event of a conflict between an order and this contract, the contract shall control.

The contractor shall not accept orders which exceed the "not-to-exceed" amount of the contract or which are placed after the end of the contract ordering period.

(End of Provision)

030ADV24Q0113 0001 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

See attached document: Attachment J1 - Sample Task Order.

030ADV24Q0113 0001 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL

2016)

L.1.1 Award Type

The Library anticipates the award of a single Indefinite Delivery/Indefinite Quantity (IDIQ) contract in response to this solicitation.

L.1.2 Instructions to Offerors

This section discusses general submission instructions, offer requirements, and information regarding the formatting of offers. This is a FAR Part 13 competition.

L.1.3 Clarifications and Questions

For consideration, all questions pertaining to this solicitation must be submitted in writing to the Contract Specialist Colleen Daly at cdaly@loc.gov with a Cc: to the Contracting Officer James Robinson at jarobinson@loc.gov no later than 5:00pm Eastern Standard Time (EST), March 20, 2024. Questions received after this time may not be answered. Answers to questions will be posted publicly to SAM.gov.

L.1.4 Email Submission Instructions

(a) All proposals shall be submitted electronically via email to the Contract Specialist and Contracting Officer no later than the response date and time specified in the solicitation. Offerors must comply with the submission instructions specified in this solicitation. The Library has the right, at its discretion, to determine an offer ineligible for award if an Offeror does not comply materially with the submission instructions. Offerors submitted through any means other than email will NOT be accepted.

(b) Email File Size: The email must include the solicitation number in the subject line. The maximum size file allowed through the Library’s email system is 20MB. If needed, the Offeror may send multiple emails, but must ensure they are clearly identified. Offeror must not submit zipped or locked files.

(c) Offer Format: Written offers must be submitted in either Microsoft Office or Adobe formats. Each page must be numbered and labeled with the name of the Offeror and solicitation number. The format for all documents must be 8.5 x 11 inch pages, single-spaced with 1-inch margins and 12-point text font. Tables and graphics shall be no lower than 8-point font.

cdaly

L.1.5 Proposal Format and Contents of Offer

The Offeror must submit an offer package that includes three separate volumes. Each volume must include the solicitation number, the Offeror's name, mailing address, telephone number, and UEI number.

(a) Proposal Format:

Volume 1 – Technical Proposal

Volume 2 – Past Performance Proposal

Volume 3 – Price Proposal

(b) Contents of Offers

Volume I. Technical Proposal

Page Limit – 10 pages

The page limit does not include the cover page, table of contents, personnel resumes, or personnel certifications.

Offerors shall submit a narrative that describes how the offeror will approach the requirements of the solicitation. The narrative must show the offerors understanding of the Library’s requirement and contain a description of the offerors proposed plan for receiving and scheduling annual maintenance requests, receiving and scheduling other maintenance requests, performing evaluations and repairs, communicating with the Library, sourcing replacement parts, and tracking personnel performance.

This narrative must also include the offerors routine parts lists for all projectors and associated equipment listed in Section C.

As part of the Technical Volume, offerors shall also submit resumes and any required factory certifications or trainings documents for Key Personnel.

Volume II. Past Performance Proposal

Page Limit – 1 page per reference, 3 pages maximum

The offeror shall provide three relevant past performance references for contracts of similar nature, size and scope, executed by the offeror. References must be regarding work performed in the last five (5) years. Past contracts should be listed in the order of their importance and similarity to the Library's requirement. Examples may be for the prime or subcontractors; however, at least one shall concern the relevant past performance of the prime. The information must be clear as to whether the work was done by the prime contractor or a subcontractor.

Offerors shall limit their response to the information requested below:

a. Customer name and address;

b. Point of contact name, e-mail address and telephone number;

c. Contract number or identifier, period of performance, and total dollar amount;

d. A description of how the submitted reference demonstrates the offeror’s performance on a similar requirement.

Volume III. Price Proposal (no page limit)

There is no page limit to this volume.

The offeror shall provide a firm-fixed unit price for each item identified in the chart of Section B.3.2. of this solicitation.

Prices shall be fully loaded, including all services required by the Statement of Work as well as the offeror’s direct and indirect costs. Offerors shall also complete Attachment J1 – Sample Task Order to establish the total evaluated price of the requirement.

L.1.6 General Information

(a) SF1449 Form: Offeror shall provide a signed copy of the SF 1449 form and all amendments.

(b) Amendments: Offeror shall acknowledge receipt of amendments to confirm offeror has read the amendments and agrees to comply with the terms and conditions of the solicitation.

(c) Representations and Certifications – Section K of this solicitation.

(d) It is the offeror’s responsibility to have adequate financial resources to perform the required work under this contract. The Library does not provide advanced/financing payments to vendors.

(End of Clause)

030ADV24Q0113 0001 Section M

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

M.1.1 Competition Type

The Library will evaluate offers as described below:

The Library will award the contract(s) resulting from this solicitation to the responsible offeror(s) that provides the best value to the Library. The Library intends to evaluate the proposal and award the contract in accordance with FAR Part 13, utilizing simplified acquisition procedures. The Library reserves the right to enter into clarification/communication sessions with some, none, or all potential awardees based upon the discretion of the Library and the information contained in the offers. The Library also reserves the right to award without communications. Therefore, offeror’s initial proposal shall contain offeror’s best terms. Competitive ranges will not necessarily be established.

M.1.2 Evaluation Factors

Best value will be determined through a Best-Value Tradeoff (BVTO) approach based on the following evaluation factors:

1. Technical Approach

2. Past Performance

3. Price

The non-price factors are of relatively equal importance. When combined, the non-price factors are relatively equal to price. As evaluations approach parity, price may become more important.

Volume I. Technical Approach

The Library will evaluate the offeror’s Technical Approach to assess the offerors understanding of the work and feasibility of completing the requirements in Section C. The Library will evaluate the offerors proposed plans for scheduling and performing maintenance and repairs, sourcing parts, and monitoring performance. The offeror’s routine parts list will be evaluated to ensure all parts are manufacturer-specific and will meet the requirements of annual maintenance. The Library will also evaluate Key Personnel resumes and certifications to ensure that personnel meet the minimum requisite experience and skills identified in Section C.

Volume II. Past Performance

The Library will evaluate the past performance information submitted to assess the level of risk of an offeror’s ability to successfully perform the requirements. The Library will also evaluate the information to determine recency and relevancy to the requirement. Additionally, the Library may review records contained in the Contractor Performance

030ADV24Q0113 0001 Section M

Assessment Reporting System (CPARS) to assess the likelihood that the offeror can successfully perform the required work.

The Library reserves the right to contact and use information provided by any other sources, including direct knowledge of the Contractor. The offeror will be evaluated neither favorably nor unfavorably on past performance if no relevant information on past performance is obtained by the Library. The Library does not assume the responsibility of correcting or investigating misinformation. If the information cannot be determined, or contains discrepancies or is too vague, then it might not be evaluated. Any errors or ambiguities discovered may result in the reference not being utilized or a greater risk evaluation.

Volume III. Price

The Library will add the total price for each year in Attachment J1 – Sample Task Order to establish the total evaluated price for the life of the contract. The Sample Task Order is solely for the purposes of establishing the estimated total value of the contract for evaluations. The Sample Task Order does not guarantee future task orders or purchases under this contract.

The Library will also assess the fairness and reasonableness of the proposed unit rates of Section B.3.2. to determine the extent to which the offeror understands the requirement.

The Library will analyze the proposed prices in accordance with FAR 13.106-3 to determine reasonableness.

M.1.3. SAM Registration

To receive an award from the Library of Congress, your business must be registered in the System for Award Management (SAM). If your business is not registered in SAM at the time of proposal submission per FAR 4.1102(a), your business might not be eligible to receive a contract from the Library, unless other methods can be employed to determine responsibility. Regardless, your business needs to be registered in SAM by the time of the award.

Registration can be done here: https://sam.gov/content/home. SAM registration is free. If you require assistance with registering or renewing your business in SAM, you can obtain assistance at the Federal Service Desk, located here:

https://www.fsd.gov/gsafsd_sp.

(End of Clause)

End of Document

B.3. SERVICES AND PRICES